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City Council |
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Oscar Leeser |
Peter Svarzbein, District 1 |
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Mayor |
Jim Tolbert, District 2 |
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Emma Acosta, District 3 |
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Carl L. Robinson, District 4 |
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Tommy Gonzalez |
Michiel R. Noe, District 5 |
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City Manager |
Claudia Ordaz, District 6 |
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Lily Limón, District 7 |
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Cortney Carlisle Niland, District 8 |
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MINUTES FOR REGULAR COUNCIL MEETING |
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June 14, 2016 |
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COUNCIL CHAMBERS, CITY HALL |
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8:00 AM |
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ROLL CALL The City Council met in regular session at the above place and date. Meeting was called to order at 8:02 a.m. Mayor Oscar Leeser present and presiding and the following Council Members answered roll call: Jim Tolbert, Carl Robinson, Michiel Noe, Claudia Ordaz, and Lilia Limón. Late arrivals: Emma Acosta at 8:11 a.m. and Peter Svarzbein at 8:14 a.m. Cortney Niland requested to be excused. The invocation was given by Police, Fire and CIMA Chaplain Sam Faraone, followed by the Pledge of Allegiance to the Flag of the United States of America |
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INVOCATION BY POLICE, FIRE AND CIMA CHAPLAIN SAM FARAONE |
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PLEDGE OF ALLEGIANCE |
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1st Lieutenant Michael Caleb Bloom |
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NOTICE TO THE PUBLIC Motion made by Mayor Pro Tempore Noe, seconded by Representative Limón, and unanimously carried to APPROVE, AS REVISED, all matters listed under the Consent Agenda unless otherwise noted. (Items approved, postponed, or deleted pursuant to the vote on the Consent Agenda will be shown with an asterisk {*}.
AYES: Representatives Tolbert, Robinson, Noe, and Limón NAYS: None NOT PRESENT FOR THE VOTE: Representatives Svarzbein, Acosta and Ordaz ABSENT: Representative Niland |
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CONSENT AGENDA - APPROVAL OF MINUTES: |
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1. |
Goal 6: Set the Standard for Sound Governance and Fiscal Management |
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1.1. |
*Motion made, seconded, and unanimously carried to APPROVE Minutes for the Regular City Council Meeting of May 31, 2016. |
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CONSENT AGENDA - REQUEST TO EXCUSE ABSENT CITY COUNCIL MEMBERS: |
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2. |
REQUEST TO EXCUSE CITY COUNCIL MEMBERS: *Motion made, seconded, and unanimously carried to EXCUSE, AS REVISED Representative Cortney Niland from the Regular City Council Meeting of June 14, 2016. |
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ACTION ON THE FOLLOWING RESOLUTIONS |
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CONSENT AGENDA - RESOLUTIONS: |
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3. |
Goal 1: Create an Environment Conducive to Strong, Sustainable Economic Development |
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3.1. |
*R E S O L U T I O N BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EL PASO: That the City Manager be authorized to sign the Air Cargo Building Lease Agreement between the City of El Paso and American Airlines, Inc. regarding office and warehouse space, vehicular parking space and ground service equipment parking space located at the property known as the Air Cargo Building #2, 6413 Convair Road, El Paso, Texas. |
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3.2. |
*R E S O L U T I O N BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EL PASO: That the City Manager be authorized to sign a Second Amendment to the Industrial Site Lease by and between the City of El Paso and Airport Park-A-Lot El Paso LLC, for the following described property: Lots 2, 3 and 4, Block 1A, El Paso International Airport Tracts, Replat of Unit 4, City of El Paso, El Paso County, Texas, commonly known and numbered as 6440 Airport Road, El Paso, Texas. |
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4. |
Goal 2: Set the Standard for a Safe and Secure City |
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4.1. |
*R E S O L U T I O N BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EL PASO: THAT the City Manager be authorized to sign Consent to Assignment of Brazos Technology Corporation Software License and Maintenance Agreement from Brazos Technology Corporation to Tyler Technologies Inc. |
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5. |
Goal 3: Promote the Visual Image of El Paso |
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5.1. |
*R E S O L U T I O N BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EL PASO: That the El Paso City Council hereby renames the street currently known as Linum Drive, to Deby Lewis Drive in its entirety, which is located within the City of El Paso, County of El Paso East of Mcrae Boulevard and South of Montwood Drive, further described on Exhibit “A” attached hereto in compliance with the El Paso City Code 19.15.140 (A)(3), and authorizes the City Manager to take the necessary steps to change the name as herein described.
Mayor Leeser and Representative Limón commented.
The following members of the public commented:
1ST MOTION *Motion made, seconded, and unanimously carried to MOVE TO REGULAR.
2ND AND FINAL MOTION Motion made by Representative Limón, seconded by Representative Ordaz, and unanimously carried to APPROVE the Resolution.
AYES: Representatives Svarzbein, Tolbert, Acosta, Robinson, Noe, Ordaz, and Limón NAYS: None ABSENT: Representative Niland |
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6. |
Goal 4: Enhance El Paso’s Quality of Life through Recreational, Cultural and Educational Environments |
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6.1. |
*R E S O L U T I O N RESOLUTION AMENDING SCHEDULE C FOR THE CITY OF EL PASO FY 2016 BUDGET RESOLUTION WHEREAS, the City Council adopted the Budget Resolution for FY 2016 on August 18, 2015; and WHEREAS, paragraph 51 of the Budget Resolution provides that revisions or additions to the fees set forth in Schedule C, attached to the Budget Resolution, may be approved by simple resolution of the City Council; and WHEREAS, the City Council desires to specify the fees to be charged for the use of the Memorial Outdoor Resource Center amenities. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL FOR THE CITY OF EL PASO: That Schedule C, attached to the FY 2016 Budget Resolution and effective September 1, 2015, shall be amended, effective June 14, 2016, as set forth in Attachment A, to specify the rental fees associated with the rental of the Multipurpose Room and Kitchen of the Memorial Outdoor Resource Center, located at 3105 Grant Avenue, El Paso, TX. |
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7. |
Goal 7: Enhance and Sustain El Paso’s Infrastructure Network |
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7.1. |
*R E S O L U T I O N BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EL PASO: That the City Manager be authorized to sign an Interlocal Agreement Re Temporary Right of Entry and Construction Activities by and between the CITY OF EL PASO and THE UNIVERSITY OF TEXAS AT EL PASO (“UTEP”), which Agreement provides for UTEP to make renovations and improvements to a two-block portion of Hawthorne Street, a transportation project known locally as the Hawthorne Street Pedestrian and Bike Improvements Project, which includes the design and construction of street improvements, curb and sidewalk improvements, accessibility improvements, lighting improvements, and landscaping along a two-block stretch of Hawthorne Street between Rim Road and Crosby Avenue in El Paso, Texas |
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7.2. |
*R E S O L U T I O N BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EL PASO:That the City Manager be authorized to sign an Underground Electrical and Transformer Pad Easement which will allow the El Paso Electric Company to provide electrical power to the EPIA Consolidated Rental Car Agency Complex, at 6505 Convair Road, more particularly described as a portion of Lot 2, EPIA CONRAC SUBDIVISION, City of El Paso, El Paso County, Texas. |
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CONSENT AGENDA - BOARD RE-APPOINTMENTS: |
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8. |
Goal 4: Enhance El Paso’s Quality of Life through Recreational, Cultural and Educational Environments |
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8.1. |
*Motion made, seconded, and unanimously carried to RE-APPOINT Scott White to the Bicycle Advisory Committee by Representative Cortney Niland, District 8. |
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9. |
Goal 8: Nurture and Promote a Healthy, Sustainable Community |
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9.1. |
*Motion made, seconded, and unanimously carried to RE-APPOINT Jonathan J. Macias to the Community Development Steering Committee by Representative Jim Tolbert, District 2. |
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CONSENT AGENDA - BOARD APPOINTMENTS: |
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10. |
Goal 8: Nurture and Promote a Healthy, Sustainable Community |
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10.1. |
*Motion made, seconded, and unanimously carried to APPOINT Frank Spencer, III to the Mayor's Blue Ribbon Working Group on Affordable Housing. |
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CONSENT AGENDA - APPLICATIONS FOR TAX REFUNDS: |
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11. |
Goal 6: Set the Standard for Sound Governance and Fiscal Management |
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11.1. |
*Motion made, seconded, and unanimously carried to APPROVE the tax refunds listed on the attachment posted with this agenda be approved. 1. Corelogic in the amount of $11,571.62 overpayment on May 23, 2016 of 2015 taxes. (Geo. # T116-999-0100-2700) 2. McDonald’s Corporation in the amount of $43,824.00 overpayment on January 25, 2016 of 2015 taxes. (Geo. # Y600-999-0010-0100) |
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CONSENT AGENDA - NOTICE FOR NOTATION: |
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12. |
Goal 2: Set the Standard for a Safe and Secure City |
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12.1. |
*Motion made, seconded, and unanimously carried to APPROVE the Municipal Court monthly activity report and Office of Court Administration report for April 2016. |
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13. |
Goal 4: Enhance El Paso’s Quality of Life through Recreational, Cultural and Educational Environments |
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13.1. |
*Motion made, seconded, and unanimously carried to ACCEPT the donation of $500 form Security Service Federal Credit Union, $500 from Hyundai of El Paso and $1,000 from Castro Enterprises, INC for District 5 “Movies in the Park”. |
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13.2. |
*Motion made, seconded, and unanimously carried to ACCEPT the donation of $500.00 from El Paso Electric Co. for District 7 Summer Fun Programs. |
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13.3. |
*Motion made, seconded, and unanimously carried to ACCEPT the donation of $500.00 from Tropicana Building, and $500 from Ysleta del Sur Pueblo for District 7 Summer Fun Programs. |
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13.4. |
*Motion made, seconded, and unanimously carried to ACCEPT the donation of $500 from El Paso Electric Company for District 8 “Movies in the Park”. |
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13.5. |
*Motion made, seconded, and unanimously carried to ACCEPT the donation of $500 from El Paso Electric Company for District 5’s “Movies in the Park”. |
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13.6. |
*Motion made, seconded, and unanimously carried to ACCEPT the donation of $5,000.00 from El Paso Electric Company for the Familiarization Tours. |
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CONSENT AGENDA - BEST VALUE PROCUREMENTS: |
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14. |
Goal 6: Set the Standard for Sound Governance and Fiscal Management |
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14.1. |
*Motion made, seconded, and unanimously carried to AWARD Solicitation No. 2016-697 (Marked -4 Wheel Drive Utility Crew Cab Truck (Re-Bid) to Casa Ford Inc. for a total award of $68,456.10 (1 unit). The award is to include an option to purchase additional quantities at the same unit price for the amount of $68,456.10 (1 additional unit) for a total award of $136,912.20.
Department: Streets & Maintenance Award to: Casa Ford Inc. El Paso, TX Item(s): All Option: To purchase 100% at the same unit price if exercised within 180 days from date of award Initial Award: $68,456.10 (1 unit) Total Award: $136,912.20 (include option to purchase additional units) Account No.: Dept: 231 Div: 37010 Acct: 580540 Fund: 4932 Project: PIF14GS010 Funding Source: Vehicle Replacement Fund District(s): All
This is a Best Value, unit price contract.
The Purchasing & Strategic Sourcing Department and Streets & Maintenance recommend award as indicated to Casa Ford Inc., the bidder offering the best value bid. In accordance with this award the City Manager or designee is authorized to exercise future options if needed.
The Purchasing & Strategic Sourcing Department recommends that Rudolph Chevrolet, LLC be deemed non-responsive due to failure to provide the warranty as required in the solicitation. |
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CONSENT AGENDA - REQUEST FOR PROPOSAL: |
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15. |
Goal 8: Nurture and Promote a Healthy, Sustainable Community |
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15.1. |
*Motion made, seconded, and unanimously carried to AUTHORIZE the Director of Purchasing & Strategic Sourcing Department to exercise the City’s option to extend current Contract 2014-015R Laboratory Services for Air Quality with Trace Analysis, Inc. for two (2) additional years pursuant to the provisions of an award approved by the City Council on October 22, 2013. The extended contract period will be from October 21, 2016 to October 20, 2018.
Department: Environmental Services & Code Enforcement Award to: Trace Analysis, Inc. Lubbock, TX Annual Estimated Amount: $101,905.00 Total Estimated Amount: $203,810.00 (2 Years) Account No.: 334-3110-34030-522040-P3436-G341716 (Air Filter Analysis) 334-3110-34030-522040-P3436-GS341717 (Fuel Sampling) Funding Source: Federal, State Grant and City matching funds. Environmental Contracts
This is an Request for Proposal, Service contract. |
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CONSENT AGENDA - BIDS: |
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16. |
Goal 4: Enhance El Paso’s Quality of Life through Recreational, Cultural and Educational Environments |
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16.1. |
*Motion made, seconded, and unanimously carried to AWARD Solicitation 2016-849 El Paso Zoo Americas Aviary Upgrades to Pride General Contractors, LLC for an estimated total amount of $311,278.62.
Department: Capital Improvement Award to: Pride General Contractors, LLC El Paso, TX Item(s): All Initial Term: 90 Consecutive Calendar Days Base Bid I: $311,278.62 Total Estimated Award: $311,278.62 Account No.: 190-4800-29020-580270- PCP13ZOOA11 Funding Source: 2012 Quality of Life Bonds
This is a Low bid, lump sum contract.
The Purchasing & Strategic Sourcing Department and Capital Improvement recommend award as indicated to Pride General Contractors, LLC, the lowest responsive and responsible bidder.
It is requested that the City Manager be authorized to establish the funding sources and make any necessary budget transfers and execute any and all documents necessary for execution of this award.
As a part of this award, upon the review of the City Attorney, the Capital Improvement Director may without further authorization from City Council approve contract changes which are necessary for proper execution of the work and carrying out the intent of the project, which are in accordance with applicable law, do not make changes to the prices and are within the appropriate budget.
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16.2. |
*Motion made, seconded, and unanimously carried to AWARD Solicitation No. 2016-847 for El Paso Zoo Animal Holding I to PRIDE GENERAL CONTRACTORS, LLC for estimated award of $342,508.55.
Department: El Paso Zoo Award to: PRIDE GENERAL CONTRACTORS, LLC El Paso, TX Item(s): All Initial Term: 150 Consecutive Calendar Days Base Bid: $ 342,508.55 Total Estimated Award: $ 342,508.55 Funding Source 580270-190-29020-4800-PCP13ZOOD05
This is a low bid, lump sum contract.
The Purchasing & Strategic Sourcing Department and El Paso Zoo recommend award as indicated to PRIDE GENERAL CONTRACTORS, LLC the lowest responsive, responsible bidder.
It is requested that the City Manager be authorized to establish the funding sources and make any necessary budget transfers and execute any and all documents necessary for execution of this award.
As a part of this award, upon the review of the City Attorney, the City Engineer may without further authorization from City Council approve contract changes, which are necessary for proper execution of the work and carrying out the intent of the project, which are in accordance with applicable law, do not make changes to the prices and are within the appropriate budget. |
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17. |
Goal 8: Nurture and Promote a Healthy, Sustainable Community |
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17.1. |
*Motion made, seconded, and unanimously carried to REJECT all bids received for Solicitation No. 2016-419R WIC Clinics Lease of Real Property - Department of Public Health as recommended by the Purchasing & Strategic Sourcing Department and Department of Public Health, due to the City revising requirements to consider alternative locations due to changes in population demographics. |
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MAYOR’S PROCLAMATIONS |
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1. National HIV Testing Month 2. West Point Day 3. Juneteenth Freedom Celebration Day 4. Flag Day |
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RECOGNITIONS |
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SPC Kelly T. McDuffie |
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8:00 A.M. – 8:30 A.M. CALL TO THE PUBLIC – PUBLIC COMMENT
The following members of the public commented:
Representative Limón commented.
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REGULAR AGENDA - FIRST READING OF ORDINANCES Motion made by Representative Acosta, seconded by Representative Robinson, and unanimously carried that the following Ordinances, having been introduced pursuant to Section 3.9 of the El Paso City Charter, be ADVERTISED for public hearing:
AYES: Representatives Svarzbein, Tolbert, Acosta, Robinson, Noe, Ordaz, and Limón NAYS: None ABSENT: Representative Niland |
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18. |
Goal 3: Promote the Visual Image of El Paso: |
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18.1. |
An ordinance amending the future land use map contained in “Plan El Paso” for the property legally described as a Portion of Section 48, Block 79, Township 2, Texas and Pacific Railway Company Surveys, El Paso County, Texas, and a Portion of Section 18, Block 78, Township 2, Texas and Pacific Railway Company Surveys, El Paso County, Texas from O5 Remote to G4 Suburban (Walkable). (PLCP16-00002)
PUBLIC HEARING WILL BE HELD ON JULY 12, 2016 |
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18.2. |
An ordinance annexing the following real property described as a portion of Section 18, Block 78, and portion of Section 48, Block 79, Township 2, Texas and Pacific Railway Company Surveys, El Paso County, Texas. Subject Property: East of John Hayes and North of Montwood; Applicant: Ranchos Real Land Holding, LLC SUAX16-00001 (Adjacent to District 5)
PUBLIC HEARING WILL BE HELD ON JULY 12, 2016 |
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18.3. |
An Ordinance changing the zoning of the following Parcels: Parcel 1: A Portion of Section 48, Block 79, Township 2, Texas and Pacific Railway Company Surveys, City of El Paso, El Paso County, Texas, from R-F (Ranch & Farm) to C-2 (Commercial); and, Parcel 2: A Portion of Section 48, Block 79, Township 2, Texas and Pacific Railway Company Surveys, Annexed as Parcel 1, City of El Paso, El Paso County, Texas, and A Portion of Section 48, Block 79, Township 2, Texas and Pacific Railway Company Surveys, City of El Paso, El Paso County, Texas, from R-F (Ranch & Farm) to R-5 (Residential); and, Parcel 3: A Portion of Section 48, Block 79, Township 2, Texas and Pacific Railway Company Surveys, City of El Paso, El Paso County Texas, From R-F (Ranch & Farm) to C-2 (Commercial); and, Parcel 4: A Portion of Section 18, Block 78, Township 2, Texas and Pacific Railway Company Surveys, Annexed as Parcels 3 And 4, City of El Paso, El Paso County, Texas, and A Portion of Section 18, Block 78, Township 2, Texas and Pacific Railway Company Surveys, City of El Paso, El Paso County Texas, from R-F (Ranch & Farm) to R-5 (Residential), The penalty is as provided for in Chapter 20.24 of the El Paso City Code. Subject Property: Property East of John Hayes and South of Pebble Hills Blvd. Owner: Rancho Real Land Holdings, LLC. PZRZ16-00009. ETJ (adjacent to District 5)
PUBLIC HEARING WILL BE HELD ON JULY 12, 2016 |
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18.4. |
An Ordinance amending Title 20 (Zoning), Chapter 20.10 (Supplemental Use Regulations), Section 20.10.680 (Temporary Uses) of the El Paso City Code, to amend the additional requirements section of the temporary places of assembly to require City Council approval for events held on property zoned Ranch and Farm when more than 500 people will be in attendance. The penalty is as provided for in Chapter 20.24 of the El Paso City Code.
PUBLIC HEARING WILL BE HELD ON JULY 12, 2016 |
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18.5. |
An Ordinance changing the zoning of a portion of Lot 20, Block 1, International Industrial Center Unit 1, 1115 Airway Boulevard, City of El Paso, El Paso County, Texas from P-I (Planned Industrial) to C-4 (Commercial). The penalty is as provided for in Chapter 20.24 of the El Paso City Code. Subject Property: 1115 Airway Boulevard. Property Owner: James A. Dick Co., PZRZ16-00010 (District 3)
PUBLIC HEARING WILL BE HELD ON JULY 12, 2016 |
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18.6. |
An Ordinance changing the zoning of the property described as lots 18,19 and 20, Block 6, Womble Addition, 6292 Trowbridge Drive, City of El Paso, El Paso County, Texas from R-5 (RESIDENTIAL) to S-D (SPECIAL DEVELOPMENT), pursuant to Section 20.04.360, and approving a detailed site development plan pursuant to Section 20.04.150 and 20.10.360 of the El Paso City Code to allow for a medical office/clinic as permitted in the S-D (Special Development) Zone District. The penalty is as provided for in Chapter 20.24 of the El Paso City Code. (District 3). Subject Property: South of Trowbridge and East of Geronimo. Property Owner: City of El Paso. PZRZ16-00013
PUBLIC HEARING WILL BE HELD ON JULY 12, 2016 |
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18.7. |
An Ordinance vacating a portion of City Right-of-Way over a portion of Avalon Drive Right-of-Way and a 20' alley out of Cielo Vista Amended Plat, City of El Paso, El Paso County, Texas.
PUBLIC HEARING WILL BE HELD ON JUNE 28, 2016 |
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18.8. |
An Ordinance changing the zoning of Lot 1, Block 1, Shadow Mountain, 201 Shadow Mountain, City of El Paso, El Paso County, Texas from C-1 (Commercial) to G-MU (General Mixed Use); Approving a master zoning plan; and imposing conditions. The penalty is as provided for in Chapter 20.24 of the El Paso City Code. Subject Property: 201 Shadow Mountain. Property Owner: MG Shadow Mountain, LLC. PZRZ15-00039 (District 8)
PUBLIC HEARING WILL BE HELD ON JULY 12, 2016 |
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19. |
Goal 7: Enhance and Sustain El Paso’s Infrastructure Network: |
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19.1. |
An Ordinance amending Title 12, Chapter 12.88 (Schedules), Section 12.88.030 (Schedule III - Parking prohibited at all times on certain streets), to add Hawthorne Street from Rim Road to West Schuster Avenue, both sides, and West Schuster Avenue to Crosby Avenue, west side only, the penalty being as provided in Section 12.84.010 and Chapter 12.85 of the El Paso City Code, to restrict parking on the University of Texas at El Paso (UTEP) campus.
PUBLIC HEARING WILL BE HELD ON JUNE 28, 2016 |
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REGULAR AGENDA - OTHER BUSINESS |
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20. |
Goal 6: Set the Standard for Sound Governance and Fiscal Management |
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20.1. |
Presentation on Employee Compensation and Benefits: Health Care FY 17.
Mr. Tommy Gonzalez, City Manager, commented.
Mr. Hector Montes, citizen, commented.
NO ACTION taken on this item. |
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20.2. |
Presentation and discussion on the Strategic Plan Goal Team Report for the following:
Goal 6 Team (Sound Governance and Fiscal Management) City Manager’s Office, Nancy Bartlett, 915-212-1064 City Manager’s Office, Mark Sutter, 915-212-1063
Goal 5 Team (Transparent and Consistent Communication) City Manager’s Office, Juliet Lozano, 915-212-1075
Ms. Nancy Bartlett, Chief Performance Officer, presented a PowerPoint presentation (copy on file in City Clerk’s Office).
Dr. Mark Sutter, Chief Financial Officer, presented a PowerPoint presentation (copy on file in City Clerk’s Office).
Ms. Juli Lozano, Public Information Marketing Manager, presented a PowerPoint presentation (copy on file in City Clerk’s Office).
Mayor Leeser and Representatives Svarzbein, Acosta, Robinson, Ordaz, and Limón commented.
The following City staff members commented:
1. Mr. Tommy Gonzalez, City Manager 2. Ms. Linda Thomas, Director of Human Resources 3. Mr. Enrique Martinez, Director of Information Technology
NO ACTION taken on this item. |
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20.3. |
Update on Animal Services progress.
Mr. Kurt Fenstermacher, Interim Animal Services Director, presented a PowerPoint presentation (copy on file in City Clerk’s Office).
Representatives Robinson, Noe, Ordaz and Limón commented.
The following City staff members commented:
The following members of the public commented:
Motion made by Mayor Pro Tempore Noe, seconded by Representative Robinson, and unanimously carried to SUSPEND THE RULES OF ORDER to allow additional speakers to address the Council after the signup period.
NO ACTION taken on this item. |
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The City Council Meeting was RECESSED at 10:16 a.m.
The City Council Meeting was RECONVENED at 10:22 a.m. |
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20.4. |
*Motion made, seconded, and unanimously carried to POSTPONE two weeks the Financial Audit and Oversight Committee Report: 1. For Notation Only: Formal Report of the Financial Audit and Oversight Committee meeting held on April 25, 2016.
a. Discussion of the FY15 Audit Results – Financial Audit and Grants Audit BY BKD CPAs. • Financial Audit: A finding related to the City’s year-end closing procedures which were not adequately performed. Resulted in initial errors in year-end balances and required several audit adjustments and delayed the audit issuance. • Grants Audit: Of the 8 housing projects selected for review by BKD, the City did not verify eligibility information for 3 housing projects within the past fiscal year. In addition, the City did not maintain and was unable to provide the tenant application files for one housing project, and therefore BKD was unable to verify the tenants’ eligibly and rent being charged to the tenant. • Grants Audit: Of the nine housing project selected for testing by BKD, the City did not perform inspections of units as required on four housing projects during fiscal year 2015. b. Discussion on Pension Funds c. Discussion & update on 2% for the Arts Allocation d. Discussion & Update on the Streets Light Installation on Country Club Road e. Discussion on Audit Plan Updates f. Discussion on Client Surveys |
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REGULAR AGENDA – OTHER BIDS, CONTRACTS, PROCUREMENTS |
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21. |
Goal 2: Set the Standard for a Safe and Secure City |
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21.1. |
Motion made by Representative Limón, seconded by Representative Robinson, and unanimously carried to AUTHORIZE the Director for the Purchasing & Strategic Sourcing Department to issue a Purchase Order(s) to Siddons Martin Emergency Group a contractor under HGAC Contract #AM10-14 and Contract #FS12-15 for two (2) Road Rescue MetroMedic Type 1 Ambulances and one (1) Mid-Mounted Pumper respectively. The City has made the determination that purchasing from this cooperative offers the most cost-effective pricing.
AYES: Representatives Tolbert, Acosta, Robinson, Noe, Ordaz and Limón NAYS: None NOT PRESENT FOR THE VOTE: Representative Svarzbein ABSENT: Representative Niland
The participation by the City of El Paso in the HGAC Purchasing Cooperative Program was approved by Mayor and City Council on August 19, 2014.
Department: Fire Award to: Siddons Martin Emergency Group Denton, TX Total Estimated Amount: $407,502 two (2) Road Rescue MetroMedic Type 1 Ambulances – AM10-14 $529,681 one (1) Mid-Mounted Pumper – FS12-15 Total Estimated Award: $937,183 Account No.: 322-22090-580060-1000-P2216 532-37010-580150-4932-PIF16FD010 Funding Source: Vehicular Equipment Reference #: 2016-1008
This is a Cooperative, (unit price) contract.
Ms. Paula Beard, Purchasing and Strategic Sourcing, commented. |
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21.2. |
Motion made by Representative Limón, seconded by Representative Robinson, and unanimously carried to AWARD Solicitation No. 2016-385R Transport Medical Billing, Collections & ePCR Service to Advanced Data Processing Inc., a subsidiary of Intermedix Corporation for a five (5) year term in the estimated amount of $5,452,675. The award is to include option to extend for up to three (3) additional terms of one (1) year each of $1,090,535 for a total eight (8) year award of $8,724,280.
AYES: Representatives Tolbert, Acosta, Robinson, Noe, Ordaz and Limón NAYS: None NOT PRESENT FOR THE VOTE: Representative Svarzbein ABSENT: Representative Niland
Department: Fire Department Award to: Advanced Data Processing Inc., a subsidiary of Intermedix Corporation Fort Lauderdale, FL Item(s): All Option: 3 years Annual Estimated Award: $1,090,535 Initial Term Estimated Award: $5,452,675 (5 years) Total Estimated Award: $8,724,280 (8 years) Account No.: Dept.: 322 Division: 22070 Fund: 1000 Program: P2212 Account: 522010 Funding Source: General Fund – Billing Collect Agency Contracts
This is a Request for Proposal requirements contract.
The Purchasing & Strategic Sourcing Department and Fire Department recommend award as indicated to Advanced Data Processing Inc., a subsidiary of Intermedix Corporation, the highest ranked proposer based on evaluation factors established for this procurement. In accordance with this award the City Manager or designee is authorized to exercise future options if needed.
Additionally, it is requested that the City Attorney's Office review and that the City Manager be authorized to execute any related contract documents and agreements necessary to effectuate this award.
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22. |
Goal 7: Enhance and Sustain El Paso’s Infrastructure Network |
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22.1. |
Motion made by Representative Limón, seconded by Representative Acosta, and unanimously carried to AWARD Solicitation 2016-753 Robinson Street and Drainage Improvements to Saab Site Contractors, LP for an estimated total amount of $2,284,551.00.
AYES: Representatives Tolbert, Acosta, Robinson, Noe, Ordaz and Limón NAYS: None NOT PRESENT FOR THE VOTE: Representative Svarzbein ABSENT: Representative Niland
Department: Capital Improvement Award to: Saab Site Contractors, LP El Paso, TX Item(s): All Initial Term: 300 Consecutive Calendar Days Base Bid I: $1,645,814.00 Base Bid II: $ 420,600.00 Base Bid III: $ 99,407.00 Base Bid IV: $ 118,730.00 Total Estimated Award: $2,284,551.00 Account No.: 190-4740-28900-580270- PCP13ST003Y2C Funding Source: Certificates of Obligation and EPWU
This is a Low bid, unit price contract.
The Purchasing & Strategic Sourcing Department and Capital Improvement recommend award as indicated to Saab Site Contractors, LP the lowest responsive, responsible bidder.
It is requested that the City Manager be authorized to establish the funding sources and make any necessary budget transfers and execute any and all documents necessary for execution of this award.
Work under this unit price contract is only an estimated value and will be ordered, performed, invoiced, and paid by measured quantity. The actual cost of this contract may be higher or lower than the total estimated value and will be the sum total of unit prices at the end of the contract term.
As a part of this award, upon the review of the City Attorney, the Capital Improvement Director may without further authorization from City Council approve contract changes which are necessary for proper execution of the work and carrying out the intent of the project, which are in accordance with applicable law, do not make changes to the prices and are within the appropriate budget.
Ms. Claudia Garcia, Purchasing and Strategic Sourcing, commented. |
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22.2. |
Motion made by Representative Acosta, seconded by Representative Limón, and unanimously carried to AWARD Solicitation No. 2016-631 Airway Aesthetics Maintenance Services to Tri-State Electric, Ltd. for an initial (2) year term estimated in the amount of $344,400.00. The award is to include a (2) year option amount of $344,400.00 for a total (4) year award of $688,800.00.
AYES: Representatives Svarzbein, Tolbert, Acosta, Robinson, Noe, Ordaz and Limón NAYS: None ABSENT: Representative Niland
Department: Streets and Maintenance Award to: Tri-State Electric, Ltd. Vinton, Texas Item(s): All Initial Term: 2 years Option to Extend: 2 years Annual Estimated Award: $172,200.00 Initial Term Estimated Award: $344,400.00 (2 years) Total Estimated Award: $688,800.00 (4 years) Account No.: 532 – 32120 – 522210 – 2305 – P3215 Funding Source: Environmental Fee Fund – Groundskeeping Contracts
This is a Best Value, services contract.
The Purchasing & Strategic Sourcing Department and Streets and Maintenance recommend award as indicated to Tri-State Electric, Ltd, the bidder offering the best value bid.
In accordance with this award the City Manager or Designee is authorized to exercise future options if needed. |
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22.3. |
Motion made by Representative Acosta, seconded by Representative Limón, and unanimously carried to AWARD Solicitation No. 2016-752 (Thermoplastic Material) to Ennis Paint Inc. & Potters Industries LLC for an initial term estimated award of $2,373,300.00. The award is to include a two (2) year optional amount of $1,582,200.00 for a total five (5) year award of $3,955,500.00.
AYES: Representatives Svarzbein, Tolbert, Acosta, Robinson, Noe, Ordaz and Limón NAYS: None ABSENT: Representative Niland
Department: Streets & Maintenance Award to: Vendor 1: Ennis Paint Inc. Thomasville, NC Item(s): Group I Initial Term: 3 years Option to Extend: 2 years Annual Estimated Award: $768,600.00 Initial Term Estimated Award: $2,305,800.00 (3 years) Total Estimated Award: $3,843,000.00 (5 years)
Award to: Vendor 2: Potters Industries LLC Malvern, PA Item(s): Group II Initial Term: 3 years Option to Extend: 2 years Annual Estimated Award: $22,500.00 Initial Term Estimated Award: $67,500.00 (3 years) Total Estimated Award: $112,500.00 (5 years)
Total Annual Estimated Award: $791,100.00 (Vendor 1 and Vendor 2) Total Initial Term Estimated Award: $2,373,300.00 (3 years) (Vendor 1 and Vendor 2) Total Estimated Award: $3,955,500.00 (5 years) (Vendor 1 and Vendor 2) Account No.: 532-32020-522270-4351-P3254 532-32020-531220-1000-P3254 Funding Source: Red Light Camera Funding – Public Accesses Maintenance Account Maintenance Supplies – General Fund
This is a Low bid, unit price contract.
The Purchasing & Strategic Sourcing Department and Streets & Maintenance recommend Ennis Paint Inc., and Potters Industries LLC., the lowest, responsive, responsible bidders.
In accordance with this award the City Manager or designee is authorized to exercise future options if needed.
Representative Robinson commented. |
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22.4. |
Motion made by Representative Acosta, seconded by Representative Limón, and unanimously carried to AWARD Solicitation No. 2016-828 Street Construction Materials to Cemex Construction Materials South, LLC. and Jobe Materials, L.P. for an initial term estimated amount of $1,750,680.00. The award is to include a two (2) year optional amount of $220,920.00 for a total five (5) year award of $1,971,600.00.
AYES: Representatives Svarzbein, Tolbert, Acosta, Robinson, Noe, Ordaz and Limón NAYS: None ABSENT: Representative Niland
Department: Streets and Maintenance Award to: Vendor 1 Cemex Construction Materials South, LLC. El Paso, TX Item(s): Groups II & IV Initial Term: 3 years Annual Estimated Award: $473,100.00 Initial Term Estimated Award: $1,419,300.00 (3 years)
Award to: Vendor 2: Jobe Materials, L.P. El Paso, TX Items(s) Groups I & III Initial Term: 3 years Option to Extend: 2 years Annual Estimated Award: $110,460.00 Initial Term Estimated Award: $331,380.00 (3 years) Total Estimated Award: $552,300.00 (5 years)
Total Annual Estimated Award: $583,560.00 (Vendor 1 and Vendor 2) Total Initial Estimated Award: $1,750,680.00 (3 years) (Vendor 1 and Vendor 2) Total Estimated Award: $1,971,600.00 (5 years) (Vendor 1 and Vendor 2) Account No.: 532 – 32120 – 532030 – 1000 – P3210 Funding Source: Public Access Maintenance Account – General Fund
This is a Low Bid, unit price contract.
The Purchasing & Strategic Sourcing Department and Streets and Maintenance recommend award as indicated to Cemex Construction Materials South, LLC and Jobe Materials, L.P. the lowest responsive, responsible bidder. In accordance with this award the City Manager or Designee is authorized to exercise future options if needed.
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23. |
Goal 8: Nurture and Promote a Healthy, Sustainable Community |
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23.1. |
R E S O L U T I O N BE IT RESOLVED BY THE CITY COUNCIL FOR THE CITY OF EL PASO: That the City Manager be authorized to execute the Participating Provider Agreement by and between Superior HealthPlan, Inc. and the City of El Paso, which allows for the City of El Paso to recuperate fees for public health services through Superior HealthPlan, Inc., a Medicaid managed care organization.
Mayor Leeser and Representatives Noe and Limón commented.
The following City staff members commented:
Motion made by Mayor Pro Tempore Noe, seconded by Representative Acosta, and unanimously carried to APPROVE the Resolution.
AYES: Representatives Svarzbein, Tolbert, Acosta, Robinson, Noe, Ordaz and Limón NAYS: None ABSENT: Representative Niland |
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23.2. |
Motion made by Representative Acosta, seconded by Representative Limón, and unanimously carried to AWARD Solicitation No. 2016-741 (Mosquito Control Chemicals) to ADAPCO, Inc. for an initial term estimated award of $891,952.02.
AYES: Representatives Svarzbein, Tolbert, Acosta, Robinson, Noe, Ordaz and Limón NAYS: None ABSENT: Representative Niland
Department: Environmental Services & Code Enforcement Award to: ADAPCO, Inc. Sanford, FL Item(s): All Initial Term: 3 Years Option to Extend: None Annual Estimated Award: $297,317.34 Initial Term Estimated Award: $891,952.02 (3 Years) Total Estimated Award: $891,952.02 (3 Years) Account No.: 334-3100-531260-34030-P3438 Funding Source: Chemical Supplies
This is a Low Bid, Supply Contract.
Purchasing & Strategic Sourcing Department and Environmental Services recommend award as indicated to ADAPCO, Inc., the lowest responsive, responsible bidder.
The Purchasing & Strategic Sourcing Department and Environmental Services & Code Enforcement Department recommend UNIVAR ES, Clarke Mosquito Control Products, Inc., and Rentokil North America, Inc. DBA Target Specialty Products be deemed non-responsive, due to not bidding all items of the bid form.
Representative Svarzbein commented.
Ms. Ellen Smyth, Director of Environmental Services, commented. |
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REGULAR AGENDA – PUBLIC HEARINGS AND SECOND READING OF ORDINANCES |
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24. |
Goal 3: Promote the Visual Image of El Paso |
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24.1. |
ORDINANCE 018523 The City Clerk read an Ordinance entitled: AN ORDINANCE GRANTING SPECIAL PERMIT NO. PZST16-00008, TO ALLOW FOR A GROUND-MOUNTED 65’ PERSONAL WIRELESS SERVICE FACILITY ON THE PROPERTY DESCRIBED AS A PORTION OF LOT 6, BLOCK 261, VISTA DEL SOL UNIT FIFTY, 1500 LOMALAND DRIVE, CITY OF EL PASO, EL PASO COUNTY, TEXAS, PURSUANT TO SECTION 20.10.455 OF THE EL PASO CITY CODE. THE PENALTY BEING AS PROVIDED IN CHAPTER 20.24 OF THE EL PASO CITY CODE. SUBJECT PROPERTY: 1500 LOMALAND DRIVE. PROPERTY OWNER: EL PASO SIX STORAGE 18 (TX) LLC. PZST16-00008
Representative Limón commented.
Motion duly made by Representative Limón, seconded by Representative Ordaz, that the Ordinance be ADOPTED. Whereupon the Mayor ordered that a vote be taken on the passage and adoption of the Ordinance which when so done resulted as follows:
AYES: Representatives Svarzbein, Tolbert, Acosta, Robinson, Noe, Ordaz, and Limón NAYS: None ABSENT: Representative Niland
Whereupon the Mayor ordered that, the vote having been cast in favor of the Ordinance, the same be and the same are hereby ADOPTED. |
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24.2. |
ORDINANCE 018524 The City Clerk read an Ordinance entitled: AN ORDINANCE GRANTING SPECIAL PERMIT NO. PZST16-00003 TO ALLOW FOR INFILL DEVELOPMENT WITH A REDUCTION IN SIDE STREET YARD SETBACK AND A PARKING REDUCTION ON THE PROPERTY DESCRIBED AS A PORTION OF LOT 6, BLOCK 2, ROUGH RIDERS SUBDIVISION, 1201 ZARAGOZA, CITY OF EL PASO, EL PASO COUNTY, TEXAS, PURSUANT TO SECTION 20.10.280, INFILL DEVELOPMENT OF THE EL PASO CITY CODE. THE PENALTY BEING AS PROVIDED IN CHAPTER 20.24 OF THE EL PASO CITY CODE. SUBJECT PROPERTY: 1201 ZARAGOZA. PROPERTY OWNER: MARTIN & MARIA BELTRAN. PZST16-00003 (DISTRICT 7)
Representative Noe commented.
Motion duly made by Representative Limón, seconded by Representative Ordaz, that the Ordinance be ADOPTED. Whereupon the Mayor ordered that a vote be taken on the passage and adoption of the Ordinance which when so done resulted as follows:
AYES: Representatives Svarzbein, Tolbert, Acosta, Robinson, Noe, Ordaz, and Limón NAYS: None ABSENT: Representative Niland
Whereupon the Mayor ordered that, the vote having been cast in favor of the Ordinance, the same be and the same are hereby ADOPTED.
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24.3. |
ORDINANCE 018525 The City Clerk read an Ordinance entitled: AN ORDINANCE GRANTING SPECIAL PERMIT NO. PZST15-00038, TO ALLOW FOR INFILL DEVELOPMENT WITH REDUCED SIDE STREET YARD SETBACK ON THE PROPERTY DESCRIBED AS LOT 14, BLOCK 389, TIERRA DEL ESTE #69, 14504 LONG SHADOW AVENUE, CITY OF EL PASO, EL PASO COUNTY, TEXAS, PURSUANT TO SECTION 20.10.280 INFILL DEVELOPMENT OF THE EL PASO CITY CODE. THE PENALTY BEING AS PROVIDED FOR IN CHAPTER 20.24 OF THE EL PASO CITY CODE. SUBJECT PROPERTY: 14504 LONG SHADOW AVENUE. PROPERTY OWNER: JUAN AND RAQUEL GARCIA. PZST15-00038
Mr. Raul Garcia, Lead Planner, presented a PowerPoint presentation (copy on file in City Clerk’s Office).
Motion duly made by Mayor Pro Tempore Noe, seconded by Representative Ordaz, that the Ordinance be ADOPTED. Whereupon the Mayor ordered that a vote be taken on the passage and adoption of the Ordinance which when so done resulted as follows:
AYES: Representatives Svarzbein, Tolbert, Acosta, Robinson, Noe, Ordaz, and Limón NAYS: None ABSENT: Representative Niland
Whereupon the Mayor ordered that, the vote having been cast in favor of the Ordinance, the same be and the same are hereby ADOPTED.
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24.4. |
ORDINANCE 018526 The City Clerk read an Ordinance entitled: AN ORDINANCE VACATING A .0029 ACRE PUBLIC UTILITY EASEMENT LEGALLY DESCRIBED AS A PORTION OF LOT 14, BLOCK 389, TIERRA DEL ESTE UNIT SIXTY NINE, CITY OF EL PASO, EL PASO COUNTY, TEXAS. SUBJECT PROPERTY: EAST OF ZARAGOZA SOUTH OF EDGEMERE. PROPERTY OWNER: JUAN GARCIA SUET16-00001
Representative Noe commented.
Ms. Kimberly Forsyth, Planning Program Manager, commented.
Motion duly made by Mayor Pro Tempore Noe, seconded by Representative Ordaz, that the Ordinance be ADOPTED. Whereupon the Mayor ordered that a vote be taken on the passage and adoption of the Ordinance which when so done resulted as follows:
AYES: Representatives Svarzbein, Tolbert, Acosta, Robinson, Noe, Ordaz, and Limón NAYS: None ABSENT: Representative Niland
Whereupon the Mayor ordered that, the vote having been cast in favor of the Ordinance, the same be and the same are hereby ADOPTED. |
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24.5. |
*Motion made, seconded, and unanimously carried to POSTPONE four weeks an Ordinance changing the zoning of Lots 40-43, Block 2, Zach White Industrial, 4610 Doniphan Drive, City of El Paso, El Paso County, Texas from P-I (Planned Industrial) to C-4 (Commercial). The penalty is as provided for in Chapter 20.24 of the El Paso City Code. Subject Property: 4610 Doniphan Drive. Property Owner: Reality Properties, LLC. PZRZ16-00006 |
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24.6. |
ORDINANCE 018527 The City Clerk read an Ordinance entitled: AN ORDINANCE CHANGING THE ZONING OF THE PROPERTY DESCRIBED AS ALL OF LOT 8, BLOCK 6, HUECO VIEW ACRES, 11400 & 11410 EDGEMERE BLVD., CITY OF EL PASO, EL PASO COUNTY, TEXAS FROM G-MU (GENERAL MIXED USE) TO S-D (SPECIAL DEVELOPMENT), APPROVING A DETAILED SITE DEVELOPMENT PLAN PURSUANT TO SECTION 20.04.150 AND 20.10.360 OF THE EL PASO CITY CODE TO ALLOW FOR THE EXPANSION OF THE APARTMENT COMPLEX AND THE ADDITION OF A NEW BUILDING (39,336 SQ. FT. / 36 NEW UNITS) AS PERMITTED IN THE S-D (SPECIAL DEVELOPMENT) ZONE DISTRICT. THE PENALTY IS AS PROVIDED FOR IN CHAPTER 20.24 OF THE EL PASO CITY CODE. SUBJECT PROPERTY: PROPERTY 11400 & 11410 EDGEMERE BLVD. OWNER: ARDENT QUEST APARTMENTS LLC. PZRZ16-00003
Mr. Raul Garcia, Lead Planner, commented.
Motion duly made by Mayor Pro Tempore Noe, seconded by Representative Acosta, that the Ordinance be ADOPTED. Whereupon the Mayor ordered that a vote be taken on the passage and adoption of the Ordinance which when so done resulted as follows:
AYES: Representatives Svarzbein, Tolbert, Acosta, Robinson, Noe, Ordaz, and Limón NAYS: None ABSENT: Representative Niland
Whereupon the Mayor ordered that, the vote having been cast in favor of the Ordinance, the same be and the same are hereby ADOPTED. |
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24.7. |
ORDINANCE 018528 The City Clerk read an Ordinance entitled: AN ORDINANCE AMENDING TITLE 12 (VEHICLES AND TRAFFIC), CHAPTER 12.56 (PARKING METERS), SECTION 12.56.020 (INSTALLATION), SUBSECTION F, TO ADD AN EXCEPTION TO THE REGULAR HOURS OF PARKING METERS FEES ON A PORTION OF NORTH COLDWELL ST.; THE PENALTY BEING AS PROVIDED IN CHAPTERS 12.84 (VIOLATION - PENALTY) AND 12.85 (PARKING VIOLATIONS) OF THE EL PASO CITY CODE.
Ms. Kimberly Forsyth, Planning Program Manager, commented.
Motion duly made by Mayor Pro Tempore Noe, seconded by Representative Acosta, that the Ordinance be ADOPTED. Whereupon the Mayor ordered that a vote be taken on the passage and adoption of the Ordinance which when so done resulted as follows:
AYES: Representatives Tolbert, Acosta, Robinson, Noe, and Ordaz NAYS: Representative Limón ABSTAIN: Representative Svarzbein ABSENT: Representative Niland
Whereupon the Mayor ordered that, the vote having been cast in favor of the Ordinance, the same be and the same are hereby ADOPTED.
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24.8. |
ORDINANCE 018529 The City Clerk read an Ordinance entitled: AN ORDINANCE GRANTING SPECIAL PERMIT NO. PZST16-00002, TO ALLOW FOR A GROUND-MOUNTED 68’ PERSONAL WIRELESS SERVICE FACILITY ON THE PROPERTY DESCRIBED AS A PORTION OF LOTS 1 AND 2, BLOCK 109, MORNINGSIDE HEIGHTS, 4801 DYER STREET, CITY OF EL PASO, EL PASO COUNTY, TEXAS, PURSUANT TO SECTION 20.10.455 OF THE EL PASO CITY CODE. THE PENALTY BEING AS PROVIDED IN CHAPTER 20.24 OF THE EL PASO CITY CODE. SUBJECT PROPERTY: 4801 DYER STREET. PROPERTY OWNER: MOHAMMED FAROKHNIA. PZST16-00002 [POSTPONED FROM 05-17-2016 AND 05-31-2016]
Ms. Kimberly Forsyth, Planning Program Manager, presented a PowerPoint presentation (copy on file in City Clerk’s Office).
Representative Tolbert commented.
Ms. Laura Gordon, Deputy City Attorney, gave legal advice.
Ms. Nadine Pena, citizen, commented.
Motion duly made by Representative Tolbert, seconded by Representative Acosta, that the Ordinance be ADOPTED. Whereupon the Mayor ordered that a vote be taken on the passage and adoption of the Ordinance which when so done resulted as follows:
AYES: Representatives Svarzbein, Tolbert, Acosta, Robinson, Noe, and Ordaz NAYS: None ABSTAIN: Representative Limón ABSENT: Representative Niland
Whereupon the Mayor ordered that, the vote having been cast in favor of the Ordinance, the same be and the same are hereby ADOPTED. |
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PUBLIC HEARING / REGULAR AGENDA - OTHER BUSINESS |
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25. |
Goal 8: Nurture and Promote a Healthy, Sustainable Community |
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25.1. |
Motion made by Representative Ordaz, seconded by Representative Limón, and unanimously carried to CLOSE at 3:01 p.m. the Public Hearing on program performance and on the Proposed 2016-2017 Annual Action Plan, and adoption of a Final 2016-2017 Annual Action Plan, including the 2016-2017 Annual Action Plan Budgets for the Community Development Block Grant Program, the Emergency Solutions Grant Program, the HOME Investment Partnerships Program and the Housing Opportunities for Persons with AIDS Program.
ABSENT: Representative Niland
Ms. Veronica Soto, Director of Community and Human Development, presented a PowerPoint presentation (copy on file in City Clerk’s Office).
Ms. Sylvia Carreon, citizen, commented. |
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25.2. |
R E S O L U T I O N BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EL PASO: That the City Council having herein conducted a public hearing in order to receive comments on program performance and on the Proposed 2016-2017 Annual Action Plan, hereby adopts a Final 2016-2017 Annual Action Plan, attached hereto as Exhibit “A”, including the 2016-2017 Annual Action Plan Budgets for the Community Development Block Grant Program, Emergency Solutions Grant Program, HOME Investment Partnerships Program, and Housing Opportunities for Persons with AIDS Program, all attached hereto as Exhibit “B.” Motion made by Representative Ordaz, seconded by Representative Limón, and unanimously carried to APPROVE the Resolution. ABSENT: Representative Niland |
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25.3. |
R E S O L U T I O N BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EL PASO: That the City Manager be authorized to sign and submit to the Department of Housing and Urban Development (HUD) the 2016-2017 Annual Action Plan, Form SF-424, and all certifications contained therein; and That the City Manager be authorized to sign Grant Agreements with HUD for the four entitlement grants covered by the Annual Action Plan: the Community Development Block Grant, the Emergency Solutions Grant, the HOME Investment Partnerships Program and the Housing Opportunities for Persons with AIDS Program; and That the City Manager be authorized to sign all Letters of Support, Certifications of Local Government Approval, Release of Liens and Certifications of Consistency with the Consolidated Plan required by HUD or the State of Texas for grant applications or applications for Low Income Housing Tax Credits for programs covered by the Consolidated Plan or related Community Development programs; and That the City Manager, subject to completion of environmental review, be authorized to sign all contracts and documents with the agencies or City departments approved for funding in the 2016-2017 Annual Action Plan related to the implementation and performance of the activities contained in the 2016-2017 Annual Action Plan and corresponding programs. The City Manager is authorized herein to sign amendments to such contracts which add to or reduce funding when such amendments are consensual, including the de-obligation of funds by mutual termination, and extensions to the contract period; and That the City Manager be authorized to sign all Environmental Assessments, Requests for Release of Funds, Certifications, and Performance Reports required by the U.S. Department of Housing and Urban Development for activities covered by the 2016-2017 Annual Action Plan and related Community Development programs; and That the City Manager be authorized to sign agreements to secure matching funds which add to amounts allocated under the regular CDBG budget; and to sign amendments to matching fund agreements, including extensions to the contract period. Motion made by Representative Limón, seconded by Representative Ordaz, and unanimously carried to APPROVE the Resolution. ABSENT: Representative Niland |
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REGULAR AGENDA - OTHER BUSINESS |
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26. |
Goal 1: Create an Environment Conducive to Strong, Sustainable Economic Development |
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26.1. |
R E S O L U T I O N BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EL PASO: That the City Manager be authorized to execute a Chapter 380 Economic Development Incentive Agreement by and between the CITY OF EL PASO, TEXAS, a Texas home rule municipal corporation, and NORTH LOOP APARTMENTS, LLC, a Texas limited liability company, for the development of a 216 unit apartment complex on the vacant lot located at 9522 North Loop, at El Paso, Texas 79907.
Representative Robinson commented.
Mr. Rafael Arellano, Economic Development Specialist, commented.
Motion made by Representative Ordaz, seconded by Representative Limón, and unanimously carried to APPROVE the Resolution.
ABSENT: Representative Niland |
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27. |
Goal 6: Set the Standard for Sound Governance and Fiscal Management |
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27.1. |
FY 2016 2nd Quarter Financial Report.
Dr. Mark Sutter, Chief Financial Officer, presented a PowerPoint presentation (copy on file in City Clerk’s Office).
Mayor Leeser and Representatives Robinson and Ordaz commented.
The following City staff members commented:
NO ACTION taken on this item. |
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28. |
MAYOR AND COUNCIL |
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28.1. |
R E S O L U T I O N WHEREAS, a vacancy in the El Paso Water Utilities Public Service Board will occur on July 1, 2016 with the resignation of Richard T. Schoephoerster, a position with expertise in the area of environmental or health; and, WHEREAS, the City of El Paso adopted Ordinance Number 017167 which requires that any vacancy in the membership of the El Paso Water Utilities Public Service Board be filled by the City Council from three persons eligible to serve as board members, nominated by a selection committee and presented to city council; and, WHEREAS, the City of El Paso by Resolution established the El Paso Water Utilities Public Service Board Selection Committee, to be comprised of the members of the Public Service Board and additional members as appointed by the City Council to assist City Council in selecting eligible candidates to fill the vacancy; and, WHEREAS, under the Resolution, the El Paso Water Utilities Public Service Board Selection Committee reviews résumés submitted by persons interested in filling the vacant position and submits to the City Council the names and the ranking of three eligible candidates; and, WHEREAS, a quorum of the El Paso Water Utilities Public Service Board Selection Committee met on May 25, 2016 pursuant to the Texas Open Meetings Act and approved the nomination, ranking and recommendation of eligible candidates for consideration and appointment by City Council; NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF EL PASO, TEXAS: THAT, a quorum of the El Paso Water Utilities Public Service Board Selection Committee met on May 25, 2016 pursuant to the Texas Open Meetings Act and approved the nomination, ranking and recommendation to the City Council the following candidates to fill a vacancy on the El Paso Water Utilities Public Service Board, in a position with expertise in the area of Environmental or Health: THAT, the El Paso City Council hereby appoints Dr. Ivonne Santiago to fill the vacancy on the El Paso Water Utilities Public Service Board for the position with expertise in the area of Environmental or Health. The term of appointment shall commence on July 1, 2016 and shall be for a four (4) year term.
Representatives Acosta and Tolbert commented.
Mr. Alan Shubert, EPWU Vice President of Operations and Technical Services, commented.
1ST MOTION Motion made by Representative Limón, seconded by Mayor Pro Tempore Noe, and carried to APPROVE a Resolution regarding the appointment of Dr. Jorge Gardea-Torresday in the Environmental or Health position of the Public Service Board as recommended by the El Paso Water Utilities Public Service Board Selection Committee: THE MOTION FAILS.
AYES: Representatives Noe, and Limón NAYS: Representatives Svarzbein, Tolbert, Acosta, Robinson and Ordaz ABSENT: Representative Niland
2ND AND FINAL MOTION Motion made by Representative Tolbert, seconded by Representative Acosta, and carried to APPROVE the Resolution regarding the appointment of Dr. Ivonne Santiago in the Environmental or Health position of the Public Service Board as recommended by the El Paso Water Utilities Public Service Board Selection Committee:
AYES: Representatives Svarzbein, Tolbert, Acosta, Robinson, Noe, and Ordaz NAYS: Representative Limón ABSENT: Representative Niland |
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……………………………………………………………………………………………………………… ITEMS 28.2 AND 28.3 TAKEN TOGETHER
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28.2. |
Discussion and action on the revised City Council Rules of Order approved on February 23, 2016 to prohibit use of public and personal electronic devices during city council meetings on the dais, in the executive session room or any other meeting room.
NO ACTION taken on this item. |
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28.3. |
Motion made by Representative Robinson, seconded by Representative Acosta, and unanimously carried to DIRECT the City Attorney to amend, revise or add rules of ethics as applies to City Council Rules of Order or any other inappropriate or illegal actions.
ABSENT: Representative Niland
Representatives Robinson, Acosta, Limón, and Tolbert commented. |
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28.4. |
Presentation on and discussion of economic impact of Fort Bliss on the City of El Paso
Mayor Leeser and Representatives Robinson and Noe commented.
Mr. Richard Dayoub, President and CEO, Greater El Paso Chamber of Commerce, presented a PowerPoint presentation (copy on file in City Clerk’s Office).
Mr. Tom Thomas, citizen, commented.
*Motion made, seconded, and unanimously carried to MOVE TO THE FOREFRONT.
NO ACTION taken on this item. |
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EXECUTIVE SESSION Motion made by Representative Limón, seconded by Representative Ordaz, and unanimously carried that the City Council retire into EXECUTIVE SESSION at 12:20 p.m. pursuant to Section 3.5A of the El Paso City Charter and the Texas Government Code, Sections 551.071 - 551.087 to discuss any of the following: ABSENT: Representative Niland
Section 551.071 CONSULTATION WITH ATTORNEY Section 551.072 DELIBERATIONS REGARDING REAL PROPERTY Section 551.073 DELIBERATION REGARDING PROSPECTIVE GIFTS Section 551.074 PERSONNEL MATTERS Section 551.076 DELIBERATION REGARDING SECURITY DEVICES Section 551.087 DELIBERATION REGARDING ECONOMIC DEVELOPMENT NEGOTIATIONS
Motion made by Mayor Pro Tempore Noe, seconded by Representative Limón, and unanimously carried to adjourn the Executive Session at 2:21 p.m. and RECONVENE the meeting of the City Council, during which time motions were made. NOT PRESENT FOR THE VOTE: Representative Svarzbein ABSENT: Representative Niland |
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EX1. |
Discussion and action to determine necessary action to address the City Ethics Commission’s ruling concerning City Manager Tommy Gonzalez. (551.071)
Mayor Leeser and Representative Limón commented.
Mr. Tommy Gonzalez, City Manager, commented.
NO ACTION taken on this item. |
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EX2. |
Discussion and action to review status of City Manager’s PIP/Goals and Expectations Documents. (551.071)
Mayor Leeser and Representative Limón commented.
Mr. Tommy Gonzalez, City Manager, commented.
NO ACTION taken on this item. |
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EX3. |
Recommendations from the Open Space Advisory Board and the Bond Overview Advisory Committee on the 2012 Bond Project for Open Space Land Acquisition. (551.071 and 551.072)
NO ACTION taken on this item. |
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EX4. |
Motion made by Mayor Pro Tempore Noe, seconded by Representative Acosta, and unanimously carried to POSTPONE two weeks the monthly update from Legal Department regarding pending litigation, claims, real estate.
ABSENT: Representative Niland |
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ADJOURN Motion made by Representative Limón, seconded by Representative Svarzbein, and unanimously carried to ADJOURN this meeting at 3:48 p.m.
ABSENT: Representative Niland |
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APPROVED AS TO CONTENT: |
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Richarda Duffy Momsen, City Clerk |
