NOVEMBER 12, 2013
COUNCIL CHAMBERS, CITY
HALL
8:30 a.m.
AND
LEGISLATIVE
REVIEW MEETING OF THE WHOLE
300
N. Campbell
Main
Conference Room, 2nd Floor
NOVEMBER 11, 2013
9:00 a.m.
ROLL
CALL
INVOCATION
by CIMA Chaplain Carlos Clugy-Soto
PLEDGE
OF ALLEGIANCE
|
DIMITRI LYON |
|
NAHOMI LOPEZ |
|
SAVANNAH LOPEZ |
|
JOSEPH MONTERO |
|
NATALIA RAMOS |
|
JESSICA ANGUIANO |
Mayor’s
PrOCLAMATIONS
|
1. March of Dimes Prematurity Awareness Month |
|
2. LIMBS International Day |
|
3. Government Ethics Day |
NOTICE TO THE PUBLIC
All
matters listed under the CONSENT AGENDA, including those on the Addition to the
Agenda, will be considered by City Council to be routine and will be enacted by
one motion unless separate discussion is requested by Council Members. Prior to the vote, members of the audience
may ask questions regarding items on the consent agenda. When the vote has been taken, if an item has
not been called out for separate discussion, the item has been approved. Council may, however, reconsider any item at
any time during the meeting. The wording
of all agenda items shall appear in the minutes of this meeting of the City
Council as posted, unless otherwise revised by this or other motion of Council,
without the necessity of the City Clerk reading the wording of each item into
the record.
CONSENT
AGENDA
1.
APPROVAL
OF MINUTES:
Approval
of Minutes for the Regular City Council Meeting of November 5, 2013, the
Legislative Review of the Whole/Work Session Minutes of October 29, 2013, and
the Corrected Minutes for the Regular City Council Meeting of October 1, 2013.
[Municipal Clerk, Richarda Duffy Momsen, (915)
541-4127]
(Attachment
- Regular City Council Meeting Minutes for 11-05-13)
(Attachment
- LRC of the Whole Work Session Minutes for 10-29-13)
(Attachment
- Regular City Council Meeting Minutes Corrected 10-01-13)
2.
REQUEST TO EXCUSE ABSENT CITY COUNCIL MEMBERS:
3.
RESOLUTIONS:
3A.
That the City Manager be authorized to
sign a Ground Lessor’s Estoppel Certificate and Amendment to the Restated
Butterfield Trail Industrial Park Lease by and among the City of El Paso
(“Lessor”) and SL EP Industrial, LP (“Lessee”) for the following described
property: All of Lot 3 and a portion of
Lot 4, Block 12, Butterfield Trail Industrial Park Unit Three, an addition to
the City of El Paso, El Paso County, Texas, municipally known and numbered as
22 Spur Drive, El Paso, Texas. (All Districts) [Airport,
Monica Lombraña, (915) 780-4724]
3B.
That the City Manager be authorized to
sign a Ground Lessor’s Estoppel Certificate and Amendment to the Restated Butterfield
Trail Industrial Park Lease by and among the City of El Paso (“Lessor”) and SL
EP Industrial, LP (“Lessee”) for the following described property: A portion of Lot 4 and a portion of Lot 5,
Block 12, Butterfield Trail Industrial Park Unit Three, an addition to the City
of El Paso, El Paso County, Texas, municipally known and numbered as 24 Spur
Drive, El Paso, Texas. (All Districts) [Airport,
Monica Lombraña, (915) 780-4724]
3C.
That the City Manager be authorized to
sign a Ground Lessor’s Estoppel Certificate and Amendment to the Restated
Butterfield Trail Industrial Park Lease by and among the City of El Paso
(“Lessor”) and SL EP Industrial, LP (“Lessee”) for the following described
property: A portion of Lot 3, a portion
of Lot 5, and all of Lot 4, Block 13, Butterfield Trail Industrial Park Unit
Two; and a portion of Lot 8, Block 13, Butterfield Trail Industrial Park Unit
Three, an addition to the City of El Paso, El Paso County, Texas, municipally known
and numbered as 25 Spur Drive, El Paso, Texas. (All Districts) [Airport,
Monica Lombraña, (915) 780-4724]
3D.
That the City Manager be authorized to
sign a Ground Lessor’s Estoppel Certificate and Amendment to the Restated
Butterfield Trail Industrial Park Lease by and among the City of El Paso
(“Lessor”) and SL EP Industrial, LP (“Lessee”) for the following described
property: A portion of Lot 5, Block 13,
Butterfield Trail Industrial Park Unit Two and all of Lot 6 and a portion of
Lot 7, Block 13, Butterfield Trail Industrial Park Unit Three, an addition to
the City of El Paso, El Paso County, Texas, municipally known and numbered as
27 Spur Drive, El Paso, Texas. (All Districts) [Airport,
Monica Lombraña, (915) 780-4724]
3E.
That the City Manager be authorized to
sign a Ground Lessor’s Estoppel Certificate and Amendment to the Restated
Butterfield Trail Industrial Park Lease by and among the City of El Paso
(“Lessor”) and SL EP Industrial, LP (“Lessee”) for the following described
property: All of Lot 7 and a portion of
Lot 8, Block 12, Butterfield Trail Industrial Park Unit Three, an addition to
the City of El Paso, El Paso County, Texas, and municipally known and numbered
as 28 Spur Drive, El Paso, Texas. (All Districts) [Airport,
Monica Lombraña, (915) 780-4724]
3F.
That the City Manager be authorized to
sign a Ground Lessor’s Estoppel Certificate and Amendment to the Restated
Butterfield Trail Industrial Park Lease by and among the City of El Paso
(“Lessor”) and SL EP Industrial, LP (“Lessee”) for the following described
property: A portion of Lot 1 and a
portion of Lot 2, Block 10, Butterfield Trail Industrial Park Unit Two, an
addition to the City of El Paso, El Paso County, Texas, municipally known and
numbered as 28 Butterfield Trail, El Paso, Texas. (All Districts) [Airport,
Monica Lombraña, (915) 780-4724]
3G.
That the City Manager be authorized to
sign a Ground Lessor’s Estoppel Certificate and Amendment to the Restated
Butterfield Trail Industrial Park Lease by and among the City of El Paso (“Lessor”)
and SL EP Industrial, LP (“Lessee”) for the following described property: A portion of Lot 2 and a portion of Lot 3,
Block 10, Butterfield Trail Industrial Park Unit Two, an addition to the City
of El Paso, El Paso County, Texas, municipally known and numbered as 40
Butterfield Circle, El Paso, Texas. (All Districts) [Airport,
Monica Lombraña, (915) 780-4724]
3H.
That the City Manager be authorized to
sign a Ground Lessor’s Estoppel Certificate and Amendment to the Restated
Butterfield Trail Industrial Park Lease by and among the City of El Paso
(“Lessor”) and SL EP Industrial, LP (“Lessee”) for the following described
property: A portion of Lot 1, a portion
of Lot 2, a portion of Lot 3, and a portion of Lot 4, Block 10, Butterfield
Trail Industrial Park Unit Two, an addition to the City of El Paso, El Paso
County, Texas, municipally known and numbered as 42 Butterfield Circle, El
Paso, Texas. (All Districts) [Airport,
Monica Lombraña, (915) 780-4724]
3I.
That the City Manager
be authorized to sign a Lease Agreement between the City of El Paso (Lessor)
and Pro-Action, Inc. (Lessee), for approximately 700 square feet in the
basement of the building located at 222 South Campbell, to operate “Immunize El
Paso”, a clinic which provides free or low-cost health services, for an initial
term beginning on November 12, 2013 to April 30, 2014 at a rental rate of $1.00
for the initial term, and the initial term may be extended on a month-to-month
basis by the City Manager for a rental rate of $1.00 per month.
(District 8) [City
Development, Memo Sotomayor, (915) 541-4583]
3J.
That the City Council declare that the
expenditure of District 1 and District 8 discretionary funds in an amount not
to exceed $1,500 to pay toward the cost of a radio communication equipment to
be used by NO D.U.I. EL PASO in the course of providing designated driver
service trips to individuals from establishments within the El Paso City limits
in an effort to reduce alcohol-related accidents serves as a crime prevention
and constitutes an important municipal purpose or benefit to the City and
citizens of El Paso and that the City Manager be authorized to sign an agreement
by and between the City of El Paso and NO D.U.I. EL PASO to expend the
discretionary funds to offset the cost of the purchase of radio communication
equipment. Contributing Districts: District 1 $500, District 8 $1000. (Districts
1 and 8)
[City Manager’s Office, Carlos H. Ramirez, (915) 541-4859]
3K.
That the Director of the Department of
Transportation is hereby authorized and directed to designate 13 offset angle
parking spaces on the north side of McConnell Avenue and 9 offset angle parking
spaces on the south side of Sheppard Avenue, between Dyer Street and the alley
to the east thereof. Said right-of-way
shall be used for public parking and cannot be used to satisfy the off-street
parking required by City Ordinance for the adjacent property.
(District 2) [Department of Transportation, Keith Bennett,
(915) 541-6882]
3L.
That the City Manager be authorized to
sign an Easement Agreement by and between the City of El Paso and the El Paso
Independent School District (EPISD), allowing the City use of EPISD property
for the construction, installation and maintenance of a school zone flasher
signal on Altura Avenue for Coldwell Elementary School, said easement more particularly
described as a portion of (approximately 9 sq. ft.) of Lot 8, Block 58,
Government Hill Addition as recorded in Book 11, Page 58, Plat Records, City of
El Paso, El Paso County, Texas. (District
6) [Engineering and Construction
Management, Irene D. Ramirez, (915) 541-4428]
3M.
That the City Manager be authorized to
sign an Easement Agreement by and between the City of El Paso and Jose L. and Velia
R. Rios allowing the City use of property for the construction, installation
and maintenance of a school zone flasher signal on Altura Avenue for Coldwell
Elementary School, said easement more particularly described as a portion of
(approximately 9 sq. ft.) of Lot 25, Block 32, Government Hill Addition as
recorded in Book 11, Page 58, Plat Records, City of El Paso, El Paso County,
Texas. (District 6)
[Engineering and
Construction Management, Irene D. Ramirez, (915) 541-4428]
3N.
That the City Manager be authorized to sign an
Underground Electrical and Transformer Pad Easement to the El Paso Electric
Company for the provision of electrical power to a Compressed Natural Gas
Plant, a component of the Sun Metro Operations and Maintenance Facility, 10151
Montana Avenue, a new City Facility, said easements more particularly described
as a portion of Lot 2, Block 1, Butterfield Trail Aviation Park #2, City of El
Paso, El Paso County, Texas. (District 2) [Engineering and Construction Management,
Irene D. Ramirez, (915) 541-4428]
3O.
That the City Manager be authorized to sign a Memorandum
of Understanding by and between the City of El Paso and Humane Alliance, in
order for the City to become National Spay/Neuter Response Team
("NSNRT")-certified and for the City to receive technical support in
the set-up and operation of a high-volume spay-neuter clinic, to reduce the
overpopulation of unwanted dogs and cats.
(All Districts) [Environmental
Services, Ellen A. Smyth, (915) 621-6719]
3P.
That the Solid Waste liens on the attachment posted with
this agenda be approved. (See Attachment
A)
(Districts 4, 5, and 8)
[Environmental
Services, Ellen A. Smyth, (915) 621-6719]
4.
BOARD
RE-APPOINTMENTS:
4A.
Angelo F. Amoriello
to the City Plan Commission by Representative Carl L. Robinson, District 4. [Representative Carl L. Robinson, (915)
541-4400]
4B.
John L. Moses to the Historic Landmark Commission by
Representative Carl L. Robinson, District 4.
[Representative
Carl L. Robinson, (915) 541-4400]
5.
BOARD
APPOINTMENTS:
5A.
Richard W. Najera
to the Building and Standards Commission, as an alternate member, by
Representative Lily Limón, District 7.
[Representative Lily
Limón, (915) 541-4124]
5B.
Hector F. Arellano to Building and
Standards Commission, as a regular member, by Representative Lily Limón,
District 7.
[Representative Lily Limón, (915) 541-4124]
5C.
Conrad Carl Conde
to the Capital Improvements Advisory Committee by Representative Larry Romero,
District 2. [Representative Larry
Romero, (915) 541-4416]
5D.
Michael Bray to the Building and
Standards Commission, as a regular member, by Representative Carl L. Robinson,
District 4.
[Representative Carl
L. Robinson, (915) 541-4400]
6.
NOTICE
OF CAMPAIGN CONTRIBUTIONS:
6A.
For notation pursuant to Section 2.92.110 of the City
Code: receipt of campaign contributions by Mayor Oscar Leeser in the amount of $200 from Pablo Diaz; $250 from Dennis D. Healy; $250 from
Guy N. Fields III; $500 from Nancy L. Bombach. [Mayor Oscar
Leeser, (915) 541-4145]
6B.
For notation only pursuant to Section
2.92.110 of the City Code: receipt of
campaign contributions by Representative Michiel R. Noe: Kimberly Smith - $500; John Fields - $500;
Gregory Bowling - $500; Randall Bowling - $500; Linebarger
Groggan - $500; Fred or Maria Loya - $500; Raymond
Palacios - $1,000; Melanie Wayne - $1,450; EP Association of Fire Fighters -
$1,000. [Representative Michiel R. Noe, (915)
541-4189]
7.
requests to issue purchase orders:
7A.
Request that the Purchasing Director
for the Purchasing & Strategic Sourcing Department be authorized to issue a
Purchase Order to Tyler Technologies, Inc., the sole source provider for
maintenance and support of Municipal Court’s existing case management software
system in the annual amount of $119,681.88.
Department:
Municipal
Clerk
Award
to: Tyler
Technologies, Inc.
Plano,
TX
Annual
Estimated Amount: $119,681.88
Funding
Source: Municipal
Court Technology Fund
111-11030-52202-2535-PMC00010
Sole
Source No.: 2014-066
Districts: All
This
is a Sole Source, services contract.
[Purchasing and
Strategic Sourcing, Bruce D. Collins, (915) 541-4313]
[Municipal Clerk,
Richarda Duffy Momsen, (915) 541-4127]
7B.
Request that the Purchasing Director
of Purchasing & Strategic Sourcing Department be authorized to exercise the
City’s option to purchase up to 100% of the original contract quantities under
Contract No. 2013-249 (Mechanical Broom Sweepers – Re-Bid) with Stewart &
Stevenson Truck holdings dba On the Border
Freightliner of El Paso pursuant to the provisions of the solicitation and the
award approved by the City Council on October 8, 2013.
Department:
General
Services – Fleet Division
Award
to: Stewart
& Stevenson Truck Holdings dba
On
the Border Freightliner of El Paso
El
Paso, TX
Item(s): All
Total
Estimated Award: $209,989.00
(1 unit)
Account
No.: 190
– 28310 – 580040 – 4500 – PGSDVRP01
231
– 37010 – 580540 – 2305
Funding
Source: General
Services Department – Capital All
Years
General
Services Department –
Environmental
Services Fee
Districts: All
This
is a Low bid, fixed-price, single (one-time) purchase.
[Purchasing and
Strategic Sourcing, Bruce D. Collins, (915) 541-4313]
[General Services,
Stuart C. Ed, (915) 621-6822]
8.
BEST
VALUE PROCUREMENTS:
8A.
The award of Solicitation No. 2013-301
(Hydraulic Excavator) to Wagner Equipment Co. for a total award of $376,974.
Department:
General
Services – Fleet Division
Award
to: Wagner
Equipment Co.
El
Paso, TX
Item(s): All
Option: None
Unit
Amount: $376,974
(per unit)
Total
Award: $376,974
(for 1 unit)
Account
No.: 231
– 37010 – 580540 – 4960 – PSWM00170
Funding
Source: Environmental
Services Department –
Capital
Outlay
Districts: All
This
is a Best Value, fixed-price, single (one-time) purchase.
The
Purchasing & Strategic Sourcing Department and General Services – Fleet
Division recommends award as indicated to Wagner Equipment Co., the bidder
offering the best value bid.
Recommend
4 Rivers Equipment LLC be deemed non-responsive due to
failure to meet warranty specifications as required under this solicitation.
[Purchasing and
Strategic Sourcing, Bruce D. Collins, (915) 541-4313]
[General Services,
Stuart C. Ed, (915) 621-6822]
8B.
The award of Solicitation No. 2013-302
(Roll-Off Trucks) to RJ Border International, LP for a total estimated award of
$438,300.
Department:
General
Services – Fleet Division
Award
to: RJ
Border International, LP
El
Paso, TX
Item(s): 3
Units, O-1, O-2 and O-3
Option
to Extend: None
Unit
Amount: $146,100
(per unit, with options)
Total
Award: $438,300
(3 units, with options)
Account
No.: 334
– 34060 – 580290 – 3150 - PSWM00170
Funding Source: Environmental Services Department –
Capital Overlay
Districts: All
This
is a Best Value, fixed-price, single purchase (one-time) procurement.
The
Purchasing & Strategic Sourcing Department and General Services – Fleet
Division recommend award as indicated to RJ Border International, LP, the bidder offering the best value bid.
[Purchasing and Strategic
Sourcing, Bruce D. Collins, (915) 541-4313]
[General Services,
Stuart C. Ed, (915) 621-6822]
8C.
The award of Solicitation No. 2013-268
(Auxiliary Generator Maintenance) to Cummins Rocky Mountain, LLC for an initial
term estimated award of $225,000.
Department:
General
Services – Facilities Maintenance
Division
Award
to: Cummins
Rocky Mountain, LLC
El
Paso, TX
Item(s): All
Initial
Term: 3
years
Option
to Extend: 2
years
Annual
Estimated Award: $ 75,000
Initial
Term Estimated Award: $225,000
(3 years)
Total
Estimated Award: $375,000
(5 years)
Account No.: 231
– 31040 – 522260 – 1000 – P3120
Funding
Source: General
Services Dept - General Fund –
Building
Facilities Maintenance Contracts
Districts: All
This
is a Best Value, service contract.
The
Purchasing & Strategic Sourcing Department and General Services –
Facilities Maintenance Division
recommends award as indicated to Cummins Rocky Mountain, LLC, the bidder
offering the best value bid.
[Purchasing and
Strategic Sourcing, Bruce D. Collins, (915) 541-4313]
[General Services,
Stuart C. Ed, (915) 621-6822]
8D.
The
award of Solicitation No. 2014-038 (Household Hazardous Waste Disposal
Services) to Stericycle Specialty Waste Solutions,
Inc. for an initial term estimated award of $331,014.15.
Department: Environmental
Services
Award to: Stericycle Specialty Waste Solutions, Inc.
Phoenix, AZ
Item(s): All
Initial
Term: 3 Year
Option to Extend: 2
Years
Annual Estimated Award: $110,338.05
Initial Term Estimated Award: $331,014.15 (3 Years)
Total Estimated Award: $551,690.25
(5 Years)
Account No.: 334-3100-34100-522040-P3410
Funding Source: Outside
Contracts
Districts: All
This is a Best Value, Service contract.
Purchasing & Strategic Sourcing Department and Environmental
Services recommend award as indicated to Stericycle
Specialty Waste Solutions, Inc., the bidder offering the best value bid.
[Purchasing and Strategic Sourcing, Bruce D.
Collins, (915) 541-4313]
[Environmental Services, Ellen Smyth, (915)
621-6703]
9.
REQUEST
FOR PROPOSAL:
The award of Solicitation No.
RFP 2014-014R (Laboratory Services for Municipal Solid Waste Facilities) to Environmental
Science & Engineering Corp. for a total estimated award of $70,440 (3
Years).
Department:
Environmental
Services - Landfill
Award
to: Environmental
Science & Engineering Corp.
Mt.
Juliet, TN
Item(s): All
Initial
Term: 3
Years
Option
to Extend: 2
Year
Payment
Terms: N30
Annual
Estimated Amount: $ 23,480
Total
Estimated Award: $ 70,440 (3 years)
Total
Estimated Award: $117,400
(5 Years)
Account
No.: 3100-334-34130-522040
Funding
Source: Environmental
Contracts
Districts: All
This
is an RFP, Service contract.
The
Purchasing & Strategic Sourcing Department and Environmental Services
recommend award as indicated to Environmental Science & Engineering Corp.(ESC), the highest ranked offeror
based on evaluation factors established for this procurement.
[Purchasing and
Strategic Sourcing, Bruce D. Collins, (915) 541-4313]
[Environmental
Services, Ellen Smyth, (915) 621-6703]
10.
BIDS:
10A.
The award of Solicitation No. 2014-044
for Barker Road Street and Drainage Improvements Phase II to GarCom, Inc., for an estimated total amount of $316,998.76.
Department:
Engineering
and Construction Management
Award
to: GarCom, Inc.
El
Paso, TX
Base
Bid I: $151,199.41
Base
Bid II: $ 45,207.43
Base
Bid III: $ 66,796.92
Base
Bid IV: $ 53,795.00
Total
Estimated Award: $316,998.76
Time
for Completion: 120
Consecutive Calendar Days
Accounts: 471-71240-580270-2400-G_713CD014
Funding
Source: 38TH
Year Community Development Block Grant
District: 3
It
is requested that the City Manager be authorized to establish the funding
sources and make any necessary budget transfers and execute any and all
documents necessary for execution of this award.
Work
under this unit price contract is only an estimated value and will be ordered,
performed, invoiced, and paid by measured quantity. The actual cost of this
contract may be higher or lower than the total estimated value and will be the
sum total of unit prices at the end of the contract term.
As
a part of this award, upon the review of the City Attorney, the City Engineer
may without further authorization from City Council approve contract changes
which are necessary for proper execution of the work and carrying out the
intent of the project, which are in accordance with applicable law, do not make
changes to the prices and are within the appropriate budget.
This
is a low bid, unit-price contract. The
Engineering & Construction Management Department recommends award as
indicated to the lowest responsive and responsible bidder.
[Engineering and
Construction Management, Irene D. Ramirez, (915) 541-4428]
10B.
Request rejection of all bids received
for Solicitation No. 2013-287 (Administration of the City El Paso Housing Loan
Program for Community and Human Development) as recommended by Purchasing &
Strategic Sourcing Department and Community and Human Development Department to
service the Loan Program in-house.
Department: Community
and Human Development
Districts: All
[Purchasing and
Strategic Sourcing, Bruce D. Collins, (915) 541-4313]
[Community and Human
Development, William Lilly, (915) 541-4643]
10C.
The award of Solicitation No. 2014-018
(Pot Hole Patch Truck) to Southwest Truck Sales for a total award of
$145,543.48.
Department:
General
Services – Fleet Division
Award
to: Southwest
Truck Sales
El
Paso, TX
Item(s): All
Option: None
Unit
Amount: $145,543.48
(per unit)
Total
Award: $145,543.48
(1 unit)
Account
No.: 231
– 37010 – 580540 – 4960 – PSWM00170
Funding
Source: General
Services Dept – Cars, Pickups,
Vans
- Capital Outlay
Districts: All
This
is a Low bid, fixed-price, single (one-time) purchase.
The
Purchasing & Strategic Sourcing Department and General Services – Fleet
Division recommends award as indicated to Southwest Truck Sales, the lowest
responsive, responsible bidder.
[Purchasing and
Strategic Sourcing, Bruce D. Collins, (915) 541-4313]
[General Services,
Stuart C. Ed, (915) 621-6822]
REGULAR AGENDA -
INTRODUCTIONS
11.
INTRODUCTION OF ORDINANCES PURSUANT TO
SECTION 3.9 OF THE
Public
comment typically is not taken during the introduction of ordinances.
Public
comments are invited at the date of the scheduled public hearing.
11A.
An Ordinance
vacating a utility easement described as a portion of Tract 1-F, (said portion of
Tract 1-F, now known as all of Tract 1-F-6) Block 1, Ascarate
Grant, and being a portion of Lot 1, Block 1, Desierto
Loma Subdivision, City of El Paso, El Paso County, Texas. SUET13-00001
(District 7)
[City Development, Raul
Garcia, (915) 541-4935]
11B.
An Ordinance
granting a license to United States General Services Administration (Licensee)
for construction and operation of security enhancements and temporary
structures on a portion of City Right of Way located on City-owned bridge
property and on South Zaragoza Road between Loop 375 and abutting the Ysleta
Land Port of Entry (Ysleta LPOE) that are necessary to support the Department
of Homeland Security, Customs and Border Protection's (DHS-CBP) inspection of outbound
vehicular traffic, at no cost to the City. (District 6) [Department of Transportation, Ted Marquez, (915) 621-6757]
PUBLIC
HEARING WILL BE HELD ON NOVEMBER 19, 2013, FOR ITEMS 11A – 11B
11C.
An Ordinance granting
Special Permit No. PZST13-00008, to allow for infill development with a 50
percent parking reduction on the property described as Tract 4-C, Section 11,
Block 81, Township 2, Texas and Pacific Railway Company Surveys, City of El
Paso, El Paso County, Texas, pursuant to Section 20.10.280 Infill Development
of the El Paso City Code. The penalty
being as provided for in Chapter 20.24 of the El Paso City Code. Subject Property: 5000 Riley.
Property Owner: RNR
Properties. PZST13-00008 (District 2)
[City Development, Michael
McElroy, (915) 541-4238]
PUBLIC
HEARING WILL BE HELD ON DECEMBER 3, 2013, FOR ITEMS 11C
Public Hearings will be held as part of the regular City Council meeting
that begins at approximately 8:30 a.m.
All interested persons present shall have an opportunity to be heard at
that time. After the public hearings,
Council may also delay taking action on Ordinances; no requirement is made by
Section 3.9B of the El Paso City Charter to publish any further notice. Copies of all Ordinances are available for
review in the City Clerk’s office, 300 N. Campbell, Monday through Thursday,
7:00 a.m. to 6:00 p.m.
REGULAR
AGENDA – OTHER BUSINESS
12.
CITY
DEVELOPMENT:
Discussion
and action requesting the City Council to waive the requirement that an
application for infill development meet two criteria as stated in Section
20.10.280 when only one factor is met, prior to the submission of a special use
permit application for the property located at 5000 Riley, legally described as
Tract 4-C, Section 11, Block 81, Township 2, Texas and Pacific Railway Company
Surveys, City of El Paso, El Paso County, Texas. (District
2) [City
Development, Michael McElroy, (915) 541-4238]
REGULAR AGENDA –
OTHER BIDS, CONTRACTS, PROCUREMENTS
13.
ENGINEERING
AND CONSTRUCTION MANAGEMENT:
Discussion
and action to award Solicitation No. 2014-007 for Barron Park to Spartan
Construction of New Mexico, LLC, for an estimated total amount of $932,429.50.
Department:
Engineering
and Construction Management
Award
to: Spartan
Construction of New Mexico
El
Paso, TX
Base
Bid: $864,559.31
Option
1: $ 35,516.31
Option
2: $ 14,329.58
Option
3: $ 8,880.30
Option
4: $ 9,144.00
Total
Estimated Award: $932,429.50
Time
for Completion: 180
Consecutive Calendar Days
Accounts: 190-29010-580270-4800-PCP13PRKA02
Funding
Source: 2012
Quality of Life Bonds
District: 4
It
is requested that the City Manager be authorized to establish the funding
sources and make any necessary budget transfers and execute any and all
documents necessary for execution of this award.
Work
under this unit price contract is only an estimated value and will be ordered,
performed, invoiced, and paid by measured quantity. The actual cost of this
contract may be higher or lower than the total estimated value and will be the
sum total of unit prices at the end of the contract term.
As
a part of this award, upon the review of the City Attorney, the City Engineer
may without further authorization from City Council approve contract changes
which are necessary for proper execution of the work and carrying out the
intent of the project, which are in accordance with applicable law, do not make
changes to the prices and are within the appropriate budget.
This
is a low bid, unit-price contract. The
Engineering & Construction Management Department recommends award as
indicated to the lowest responsive and responsible bidder. [Engineering and Construction Management,
Irene D. Ramirez, (915) 541-4428]
14.
FINANCIAL
SERVICES:
14A.
Discussion and action on the request for
approval for the Purchasing Director to reject all proposals submitted for
Solicitation No. 2013-174, Police Uniforms. Purchasing and Strategic Sourcing
Department and Police recommend re-bidding because bidders did not meet the
specifications delineated within the solicitation. (All
Districts)
[Purchasing and Strategic
Sourcing, Bruce D. Collins, (915) 541-4313]
[Police, Gregory Allen, (915)
564-7308]
14B.
Discussion and action on a request
that the Purchasing Director for the Purchasing & Strategic Sourcing Department
be authorized to issue a Purchase Order to Premier Uniforms & Tactical Gear
a contractor under Region 19 Contract # 13-6978 (Work Uniforms, Shoes and
Related- ESC Region 19 Allied States Cooperative), for Uniforms and
Accessories. The City has made the
determination that purchasing from this cooperative offers the most
cost-effective pricing.
The
participation by the City of El Paso in the Region 19 Purchasing Cooperative
was approved by Mayor and City Council on March 4, 2008.
Department:
Police
Award
to: Premier
Uniforms & Tactical Gear
El
Paso, Texas
Annual
Estimated Amount: $194,892.40
Total
Estimated Award: $194,892.40
Account
No.: 321
- 21090 – 531200 – 1000 – P2103
Funding
Source: Police
Supply – General Fund
Districts: All
Reference
No.: 2014-071
This
is a Cooperative, (unit price) contract.
[Purchasing and Strategic
Sourcing, Bruce D. Collins, (915) 541-4313]
[Police, Gregory Allen, (915)
564-7308]
14C.
Discussion and action on the award of
Solicitation No. 2013-272R (Worker’s Compensation Third Party Administrator) to
CAS-Claims Administration Services, Inc. for an initial term estimated award of
$2,707,487.50.
Department:
Human
Resources/Benefit Services
Award
to: Claims
Administration Services, Inc.
Tyler,
Texas
Item(s): All
Initial
Term: 5
years
Option: Two
1 year options
Annual
Estimated Amount: $
541,497.50
Initial
Term Estimated Award: $2,707,487.50
(5 years)
Total
Estimated Award: $3,790,482.50
(7 years)
Account
No.: 209-14070-522000-3500-P1417
Funding
Source: Worker’s
Compensation Services
Districts: All
This
is an RFP, service contract.
Additionally,
it is requested that the City Attorney's Office review and that the City
Manager be authorized to execute any related contract documents and agreements
necessary to effectuate this award.
The
Purchasing and Strategic Sourcing and Human Resources/Benefit Services
Departments recommend award as indicated to CAS-Claims Administration Services,
Inc., the highest ranked offeror based on evaluation
factors established for this procurement.
[Purchasing and
Strategic Sourcing, Bruce D. Collins, (915) 541-4313]
[Human Resources,
Linda Thomas, (915) 541-4102]
14D.
Discussion and action on the award of
Solicitation No. 2014-037 (Application for the Performance of Banking
Depository Services) to Wells Fargo Bank, N.A. for a total estimated award of
$3,126,540 which will be offset by revenue.
Department:
Office
of the Comptroller
Award
to: Wells
Fargo Bank, N.A.
El
Paso, TX
Total
Estimated Award: $3,126,540
(5) Years
Account
No.: Various
Districts: All
This
is a Request for Applications service type contract.
Additionally,
it is requested that the City Attorney's Office review and that the City
Manager be authorized to execute any related contract documents and agreements
necessary to effectuate this award.
The
Purchasing & Strategic Sourcing Department and Office of the Comptroller
recommend award as indicated to Wells Fargo Bank, N.A., the highest ranked
applicant based on evaluation factors established for this procurement.
[Purchasing and
Strategic Sourcing, Bruce D. Collins, (915) 541-4313]
[Office of the
Comptroller, Mark Sutter, (915) 541-4014]
REGULAR
AGENDA – OTHER BUSINESS
15.
ENGINEERING
AND CONSTRUCTION MANAGEMENT:
15A.
Discussion and action that the City Manager
be authorized to sign a Local Transportation Project Advance Funding Agreement
by and between the City of El Paso and the State of Texas, acting by and
through the Texas Department of Transportation, for Phase I improvements to
Winn Road from the intersection at Pan American Drive to the Border Safety
Inspection Facility, for a total project cost of $6,046,783 with a required
City participation of $525,456.
(District 6) [Engineering and Construction Management,
Irene D. Ramirez, (915) 541-4428]
15B.
Discussion and action that the City Council approves the
expenditure of additional available funding in the amount of $144,975 to Three
C’s Contractors, Inc. for additional construction costs for the Park Pond Improvements
Group 1 – Shawver Park, Capistrano Park and Jamestown
Park project. The change order provides
for the cutting and disposal of 2 feet of existing material and debris with the
proposed baseball field and replacing with 2 feet of suitable material for the
Capistrano Park/Pond and adding one hundred (100) days of contract time to
contract Number 2013-086. The new
contract sum, including this change order is $1,161,952.25. (District
7)
[Engineering and
Construction Management, Irene D. Ramirez, (915) 541-4428]
15C.
Discussion and action that the City Manager be authorized
to sign the Second Amendment to the Agreement for Professional Services by and
between the City of El Paso and Alvidrez Architecture
Inc., a Texas Corporation, for a project known as “Sun Metro Administration
Operations & Maintenance Facility”, to add design services for the addition
of 6,000 square feet for administrative uses in the Operational Building and to
add landscape design services, for a total increase in services of $202,931
thereby extending the contract amount from $2,421,340 to $2,624,271. (District
2)
[Engineering and
Construction Management, Irene D. Ramirez, (915) 541-4428]
16.
MAYOR
AND COUNCIL:
16A.
Financial Audit and Oversight
Committee Report:
1.
For Notation Only: Formal Report of the Financial Audit and
Oversight Committee meeting held on October 14, 2013.
2.
Discussion and action pertaining
specifically to any of the Agenda Items on the October 14, 2013 Agenda of such
Financial Audit and Oversight Committee, as follows:
a. City
Investment Policy for FY 2014.
(Attachment #1)
(Attachment #2)
b. City
Debt Management Policy for FY 2014.
(Attachment #1)
(Attachment #2)
c. System
and mechanism utilized in recording actual checks received for specific
projects and recording actual expenditures in the month in which they occur and
the ability to provide accurate and complete information.
d. City
of El Paso Internal Audit Charter.
e. FY
2014 Annual Internal Audit Plan.
f. Audit
Plan Updates.
(Attachment #1)
(Attachment #2)
g. Sun
Metro Lift Operations Data Audit.
(All Districts) [Representative Larry Romero, (915) 541-4416]
16B.
Discussion and action to direct the
City Manager to allocate $25,391 for a Christmas
lighting project at Shawver Park. The purpose of this is to provide a quality
of life project in the east side since San Jacinto Plaza is closed for
construction and the Christmas program has been scaled back.
[Representative Eddie
Holguin, Jr., (915) 541-4178]
16C.
Discussion and action to name the
entire Loop 375 the “Cesar Chávez Expressway.”
[Representative
Lily Limón, (915) 541-4178]
16D.
Discussion and action to amend the
Resolution adopting the Rules of Order for the El Paso City Council to revise
Section 13 – Calling and Order of Agenda Items – to revise Exhibit A – to
change the time of Call to the Public to 8:30 a.m. [Representative Carl
L. Robinson, (915) 541-4400]
16E.
Discussion and action on 2012 Quality of Life Project, Pavo Real pool enclosure project being under budgeted. [Representative Eddie Holguin, Jr., (915)
541-4178]
16F. Discussion and action on collaborating with the El Paso Independent
School District and the County of El Paso to create and establish a shared
trusted Wi-Fi connection. [Representative Cortney Niland, (915) 541-4123]
EXECUTIVE
SESSION
The City Council
of the City of El Paso may retire into EXECUTIVE SESSION pursuant to Section 3.5A of the El Paso City Charter
and the Texas Government Code, Chapter 551, Subchapter D, to
discuss any of the following: (The items
listed below are matters of the sort routinely discussed in Executive Session,
but the City Council of the City of El Paso
may move to Executive Session any of the items on this agenda,
consistent with the terms of the Open Meetings Act and the Rules of City
Council.) The City Council will return
to open session to take any final action and may also, at any time during the
meeting, bring forward any of the following items for public discussion, as
appropriate.
Section 551.071 CONSULTATION
WITH ATTORNEY
Section 551.072 DELIBERATION
REGARDING REAL PROPERTY
Section 551.073 DELIBERATION REGARDING PROSPECTIVE
GIFTS
Section 551.074 PERSONNEL MATTERS
Section 551.076 DELIBERATION REGARDING SECURITY
DEVICES
Section 551.087 DELIBERATION REGARDING ECONOMIC
DEVELOPMENT NEGOTIATIONS
Discussion and
action on the following:
EX1.
300 N. Campbell, El Paso, Texas (551.071 and 551.072)
[City Attorney’s Office,
Theresa Cullen, (915) 541-4550]
EX2.
Claim of Three Legged Monkey L.P. and
James Michael Armstrong; Our file no. 13-1001-040.001 (551.071) [City Attorney’s
Office, Laura P. Gordon (915) 541-4550]
[POSTPONED FROM 11-05-2013]
EX3.
Cesar Sanchez v. The City of El Paso, et. al., Cause No. EP-13-CV-0235-DB (551.071)
[City Attorney’s
Office, Kenneth Krohn (915) 541-4550]
[POSTPONED FROM 11-05-2013]
EX4. Claim of Empire
Roofing Inc., Our file no. 13-1005-671 (551.071)
[City Attorney’s
Office, Kenneth Krohn (915) 541-4550]
EX5.
Inquiry into the Affairs and Earnings
of Texas Gas Service Company, a Division of ONEOK, Inc. (551.071) [City Attorney’s Office,
Matthew Behrens, (915) 541-4550]
EX6.
Application to Assign Franchise from
ONEOK, Inc. to One Gas, Inc. (551.071)
[City Attorney’s
Office, Matthew Behrens, (915) 541-4550]
EX7. PUC Docket No. 41763
– Application of El Paso Electric Company to Amend its
Certificate of Convenience and Necessity for two additional generating units at
the Montana Power Station El Paso County.
(551.071)
[City
Attorney’s Office, Matthew Behrens, (915) 541-4550]
EX8.
El Paso Electric Company proposed rates for LED
streetlights. (551.071)
[City Attorney’s Office, Matthew
Behrens, (915) 541-4550]
EX9.
PUC Docket No. 41809 – Application of
El Paso Electric Company to Amend its Certificate of Convenience and Necessity
for the Proposed Montana Power Station to Montwood
Substation 115KV Transmission Line in El Paso County. (551.071)
[City Attorney’s
Office, Matthew Behrens, (915) 541-4550]
12:15 p.m. – 12:45 p.m. CALL TO THE
PUBLIC – PUBLIC COMMENT
This time is reserved for members of
the public who would like to address the City Council on items that are not on
the City Council Agenda.
A
sign-up form is available on line at https://www.elpasotexas.gov/muni_clerk/contact_public.asp
for those who wish to sign up in advance of the meeting date and a sign-up form
is available outside the City Council Chambers at the City Clerk table for
those who wish to sign up on the day of the meeting.
NOTICE TO THE PUBLIC:
Sign Language interpreters
are provided for regular City Council meetings.
Copies of this Agenda will be provided in Braille, large print, or
audiotape upon requests made a minimum of 48 hours prior to the meeting.
Hearing Assistance Devices are available upon
request.
ALL