REVISED
June 11, 2013
COUNCIL CHAMBERS, CITY
HALL
8:30 a.m.
AND
LEGISLATIVE
REVIEW MEETING OF THE WHOLE
300
N. Campbell
Main
Conference Room, 2nd Floor
June 10, 2013
9:00 a.m.
NOTICE: At any time during the Council meeting, the
City Council may meet in executive session pursuant to Section 3.5A of the El
Paso City Charter and the Texas Government Code, Chapter 551, Subchapter D, to
discuss items as permitted by law.
PLEASE
NOTE: If items are scheduled for the
Executive Session, the Council will move to Executive Session at 12:00 p.m.
(noon) for the consideration of those items, or will hear the items at the end
of the agenda or as determined by the Presiding Officer, whichever occurs first.
ROLL
CALL
INVOCATION
by Police Chaplain Lisle Davis
PLEDGE
OF ALLEGIANCE
Mayor’s
PrOCLAMATION
West Point Day
CALL TO THE PUBLIC – PUBLIC COMMENT
This time is reserved for members of the
public who would like to address the City Council on items that are not on the
City Council Agenda.
A
sign-up form is available on line at https://www.elpasotexas.gov/muni_clerk/contact_public.asp
for those who wish to sign up in advance of the meeting date and a sign-up form
is available outside the City Council Chambers at the City Clerk table for
those who wish to sign up on the day of the meeting.
NOTICE
Requests
to speak must be received by 8:30 a.m.
on the date of the meeting.
30
Minutes total is allotted for speakers.
Three
to five minutes may be allowed for each speaker.
NOTICE TO THE PUBLIC
All matters listed
under the CONSENT AGENDA, including those on the Addition to the Agenda, will
be considered by City Council to be routine and will be enacted by one motion
unless separate discussion is requested by Council Members. Prior to the vote, members of the audience
may ask questions regarding items on the consent agenda. When the vote has been taken, if an item has
not been called out for separate discussion, the item has been approved. Council may, however, reconsider any item at any
time during the meeting. The wording of
all agenda items shall appear in the minutes of this meeting of the City
Council as posted, unless otherwise revised by this or other motion of Council,
without the necessity of the City Clerk reading the wording of each item into
the record.
CONSENT
AGENDA
1.
APPROVAL
OF MINUTES:
Approval
of Minutes for the Regular City Council Meeting of June 4, 2013, and the
Special City Council Meeting of June 4, 2013
[Municipal Clerk, Richarda Duffy Momsen, (915)
541-4127]
(Attachment - Regular City Council Meeting Minutes for
06-04-13)
(Attachment - Special City Council Meeting Minutes for
06-04-13)
2.
REQUEST TO EXCUSE ABSENT CITY COUNCIL MEMBERS:
Representative Cortney Carlisle Niland
3.
RESOLUTIONS:
3A.
That the City Manager be authorized to
sign a Lessor’s Approval of Assignment of the Restated Butterfield Trail
Industrial Park Lease by and among the City of El Paso (“Lessor”), The Lincoln
National Life Insurance Company (“Assignor”), and Lago
Properties, LLC (“Assignee”) for the following described property: A portion of Lot 5 and all of Lot 6, Block
12, Butterfield Trail Industrial Park Unit Three, an addition to the City of El
Paso, El Paso County, Texas, municipally known and numbered as 26 Spur Drive,
El Paso, Texas. (All Districts)
[Airport, Monica Lombraña,
(915) 780-4724]
3B.
That the sale and service of alcoholic
beverages by Townsquare Media of El Paso and the Bel Air Optimist Club, in the closed portions of City
rights-of-way on El Paso Street between Main Drive and Franklin Avenue, Main
Drive between El Paso Street and Santa Fe Street, Santa Fe Street between
Franklin Avenue and San Antonio Street, Sheldon Court between El Paso Street
and Durango Street southbound between San Antonio Street and San Francisco
Street, from 6:00 p.m. Friday, June 28, 2013, to 1:00 a.m. Saturday, June 29,
2013 and 6:00 p.m. Saturday, June 29, 2013, to 1:00 a.m. Sunday, June 30, 2013
is a permissible activity in conjunction with The Downtown Street Festival
(NESV13-00016) (District 8) [City Development, Mirian Spencer, (915)
541-4007]
3C.
That the City Engineer is authorized
to specify the wage rates for each craft or type of worker for Building Construction
Trades and Heavy Construction in the call for bids for any public works
contract and in the contract itself and that the City Engineer by authorized to
clarify the definitions of work performed by each craft or type of worker, if
necessary. (All Districts)
[Engineering and
Construction Management, Irene D. Ramirez, (915) 541-4428]
3D.
That the Solid Waste liens on the
attachment posted with this agenda be approved.
(See Attachment A) (All Districts)
[Environmental
Services, Kurt Fenstermacher, (915) 621-6892]
3E.
That the City Manager be authorized to execute a Contract
with Odell S. Holmes, Jr., Judge of the Municipal Court of Appeals, to provide
reasonable compensation to the Judge to cover his cost of providing his own
clerical support and other administrative requirements for the administration
of the court. The contract is for $ 2,000 per month ($24,000 per year),
totaling $ 96,000 over the 4-year term of the contract.
(All Districts)
[Municipal Clerk, Richarda Duffy Momsen, (915)
541-4127]
3F.
That the City Manager be authorized to
sign the Interlocal Agreement between the City of El
Paso, and Texas Tech University, a Texas institution of Higher Education,
acting through its College of Architecture ("TEXAS TECH") to work
together to carry out various functions for providing space in the Museum of
Art Library for materials owned by TEXAS TECH, to increase accessibility to the
Museum of Art Library, and to share costs of its operation. (All
Districts)
[Museums and Cultural
Affairs, Sean McGlynn, 915-541-4898]
3G.
That the Mayor be authorized to sign
and submit an Amendment to the Interlocal Agreement
between the University of Texas Health Sciences Center at Houston and the City
of El Paso, to develop information specialist training for cancer risk
assessment and referrals, for the purpose of reducing the contract period and
corresponding total payment amount. (All Districts)
[Public Health, Robert
Resendes, (915) 771-5702]
4.
FOR
NOTATION:
Accept
the donation of $500 from Food City Super Markets for Movies under the Stars in
District 3. [Representative Emma
Acosta, (915) 541-4515]
5.
APPLICATIONS
FOR TAX REFUNDS:
That the tax refunds listed on the
attachment posted with this agenda be approved.
(See Attachment B) (All Districts) [Tax Office, David Childs, (915) 541-4598]
6.
requests to issue purchase orders:
6A.
Request that the Purchasing Manager
for Financial Services, Purchasing Division be authorized to issue a Purchase
Order to (Advanced Security Contractors, Inc.) under Region 19 Cooperative
Purchasing Program, Contract #09-6356 Electronic Surveillance & Locking
Systems for the purchase of Closed Circuit TV Surveillance (CCTV) and Hirsch
Access Control System, Maintenance and Installation for Various Departments and
Information Technology Department. The City has made the determination that
purchasing from this cooperative offers the most cost-effective pricing.
The
participation by the City of El Paso in the Region 19 Cooperative Purchasing
Program was approved by Mayor and City Council on March 4, 2008.
Departments:
Information
Technology and
Various
Departments
Award
to: Advance
Security Contractors, Inc.
El
Paso, Texas
Total
Estimated Award: $425,583.73
Account
No.: 999-99998-1000-524020
Funding
Source: IT
Capital Funds
Districts: All
Reference
No.: 2013-230
This
is a Cooperative, unit price contract.
[Financial Services,
Bruce D. Collins, (915) 541-4313]
[Information
Technology, Miguel Gamino, (915) 541-4746]
6B.
Request that the Purchasing Manager for
Financial Services, Purchasing Division be authorized to issue a Purchase Order
to (Accela, Inc.) under Government Services
Administration (GSA), Contract #GS-35F-0249R Authorized Information Technology
Schedule Pricelist General Purpose for the purchase of Information Technology
Consulting Services for Information Technology and City Development
Departments.
The
City has made the determination that purchasing from this cooperative offers
the most cost-effective pricing.
Departments:
Information
Technology and
City
Development
Award
to: Accela, Inc.
San
Ramon, California
Total
Estimated Award: $116,313.67
Account
No.: 239-99998-1000-522020
Funding
Source: IT
Capital Funds
Districts: All
Reference
No.: 2013-234
This
is a Cooperative, service type contract.
[Financial Services,
Bruce D. Collins, (915) 541-4313]
[Information
Technology, Miguel Gamino, (915) 541-4746]
6C.
Request that the Engineering and
Construction Management Department be authorized to issue a Purchase Order to
The PlayWell Group a contractor under the
Houston-Galveston Area Council buyboard, Contract
#PR11-12, for playground equipment for the following parks: Barron Park $155,787.00; Fiesta/Balboa Park
$27,757.81; and Yucca Park $89,916.53.
Total estimated expenditures are $273,461.34.
The
City has made the determination that purchasing from the cooperative offers the
most cost-effective pricing.
The
participation by the City of El Paso in the Houston-Galveston Area Council was
approved by City Council on May 8, 2007
Department: Parks
and Recreation
Award
to: The
PlayWell Group
Dallas,
TX
Total
Estimated Award $273,461.34
Account
No: 190-29010-4800-580270-PCP13PRKA02,
PCP13PRKA09,
PCP13PRKA32
Funding
Source: Quality
of Life Bonds
Districts: 1, 4 and 7
Reference
No: PR11-12
This
is a Cooperative, unit price contract.
[Engineering and
Construction Management, Irene D. Ramirez, (915) 541-4428]
7.
BIDS:
7A.
The award of Solicitation No. 2013-207
for Birch Street and Bus Bay Improvements to J.A.R Construction, Inc., for an
estimated total amount of $397,313.
Department: Engineering
and Construction Management
Award
to: J.A.R
Construction, Inc.
El
Paso, TX
Base
Bid I: $151,021
Base
Bid II: $ 87,218
Base
Bid III: $159,074
Total
Estimated Award: $397,313
Time
for Completion: 60
Consecutive Calendar Days
Accounts: 560-60070-580270-3210-PCP09MT0140
Funding
Source: Sun
Metro Facility Rehab Grants and ARRA
District: 8
It
is requested that the City Manager be authorized to establish the funding
sources and make any necessary budget transfers and execute any and all
documents necessary for execution of this award.
Work
under this unit price contract is only estimated value and will be ordered,
performed, invoiced, and paid by measure quantity. The actual cost of this
contract may be higher or lower than the total estimated value and will be the
sum total of unit prices at the end of the contract term.
As
a part of this award, upon the review of the City Attorney, the City Engineer
may without further authorization from City Council approve contract changes
which are necessary for proper execution of the work and carrying out the
intent of the project, which are in accordance with applicable law, do not make
changes to the prices and are within the appropriate budget.
This
is a low bid, unit-price contract. The
Engineering & Construction Management and Sun Metro Departments recommend
award as indicated to the lowest responsive and responsible bidder.
[Engineering and
Construction Management, Irene D. Ramirez, (915) 541-4428]
7B.
The award of Solicitation No. 2013-195
for Relocation and Renovation of Bus Canopies to AC Customs Welding &
Machining, Inc., for an estimated total amount of $73,820.
Department:
Engineering
and Construction Management
Award
to: AC
Customs Welding & Machining, Inc.
El
Paso, TX
Base
Bid I: $73,820
Total
Estimated Award: $73,820
Time
for Completion: 60
Consecutive Calendar Days
Accounts: 560-60070-580270-3210-PCP09MT0140
Funding
Source: Sun
Metro Facility Rehab Grants and ARRA
Districts: 5 and 8
It
is requested that the City Manager be authorized to establish the funding
sources and make any necessary budget transfers and execute any and all
documents necessary for execution of this award.
Work
under this unit price contract is only an estimated value and will be ordered,
performed, invoiced, and paid by measure quantity. The actual cost of this
contract may be higher or lower than the total estimated value and will be the
sum total of unit prices at the end of the contract term.
As
a part of this award, upon the review of the City Attorney, the City Engineer
may without further authorization from City Council approve contract changes
which are necessary for proper execution of the work and carrying out the
intent of the project, which are in accordance with applicable law, do not make
changes to the prices and are within the appropriate budget.
This
is a low bid, unit-price contract. The
Engineering & Construction Management and Sun Metro Departments recommend
award as indicated to the lowest responsive and responsible bidder.
[Engineering and
Construction Management, Irene D. Ramirez, (915) 541-4428]
7C.
The award of Solicitation No. 2013-213
for Sunset Heights Park Improvements to Mirador
Enterprises, Inc. for an estimated total amount of $321,641.21.
Department:
Engineering
and Construction Management
Award
to: Mirador Enterprises, Inc.
El
Paso, TX
Base
Bid I: $294,307.21
Alternate
I: $
27,334.00
Total
Estimated Award: $321,641.21
Time
for Completion: 120
Consecutive Calendar Days
Accounts: 471
-71240-580270-2400- G_7138CD21
Funding
Source: Community
Development 38th Year
District: 8
It
is requested that the City Manager be authorized to establish the funding
sources and make any necessary budget transfers and execute any and all
documents necessary for execution of this award.
Work
under this unit price contract is only estimated value and will be ordered,
performed, invoiced, and paid by measure quantity. The actual cost of this
contract may be higher or lower than the total estimated value and will be the
sum total of unit prices at the end of the contract term.
As
a part of this award, upon the review of the City Attorney, the City Engineer
may without further authorization from City Council approve contract changes
which are necessary for proper execution of the work and carrying out the
intent of the project, which are in accordance with applicable law, do not make
changes to the prices and are within the appropriate budget.
This
is a low bid, unit-price contract. The
Engineering & Construction Management Department recommends award as
indicated to the lowest responsive and responsible bidder.
[Engineering and
Construction Management, Irene D. Ramirez, (915) 541-4428]
REGULAR
AGENDA – INTRODUCTIONS
8.
INTRODUCTION OF ORDINANCES PURSUANT TO
SECTION 3.9 OF THE EL PASO CITY CHARTER:
Public
comment typically is not taken during the introduction of ordinances.
Public
comments are invited at the date of the scheduled public hearing.
8A.
An Ordinance
amending Title 19 (Subdivisions), Chapter 19.01 (Provisions Applicable to All
Platting Procedures), Section 19.01.030
(Exemptions) and Section 19.01.040
(Time for Decision on Plats and Land Studies), Chapter 19.02 (Land
Studies), Section 19.02.040 (Criteria for Approval) and Section 19.02.070
(Revisions Following Approval of a Land Study), Chapter 19.03 (Preliminary
Plat), Section 19.03.050 (Effect of
Approval of a Preliminary Plat) and Section 19.03.060 (Expiration and
Extension), Chapter 19.04 (Final Plat), Section 19.04.060 (Expiration and
Extension) and Section 19.04.070 (Plat Recordation), Chapter 19.08
(Construction Plans and Management), Section 19.08.010 (Subdivision Improvement
Plans), Section 19.08.020 (Timing of Public Improvements, Permit Issuance) and
Section 19.08.040 (Security for Completion of Improvements), Chapter 19.10
(Dedication, Construction Requirements and City Participation), Section
19.10.050 - Roadway Participation Policies - Improvement of Roads and Utilities
Within and/or Abutting the Subdivision), Chapter 19.15 (Roadways), Section
19.15.030 (Street/Thoroughfare Escrow Policies and Procedures), Chapter 19.21
(Sidewalks), Section 19.21.030 (Sidewalk Requirements for New Streets), Chapter
19.41 (Expiration, Extension and Reinstatement), Section 19.41.010 (Time of
Expiration) and Chapter 19.46 (Proportionality Appeal), Section 19.46.030
(Appeal Requirements) of the City of El Paso City Code to amend various
administrative requirements. The penalty being as provided in Chapter 19.42 of
the City of El Paso City Code.
(All
Districts) [City Development, Kimberly Forsyth, (915)
541-4668]
PUBLIC
HEARING WILL BE HELD ON JUNE 18, 2013, FOR ITEM 8A
8B.
An Ordinance
granting Special Permit No. PZST13-00004, to allow for infill development with
reduced rear setbacks on the property described as a portion of Block B,
Britton Davis Addition, City of El Paso, El Paso County, Texas, pursuant to
Section 20.10.280 Infill Development of the El Paso City Code. The penalty is as provided for in Chapter
20.24 of the El Paso City Code. Property
owner: Daniel Enriquez, Location: 8424 Dyer Street PZST13-00004
(District
4) [City Development, Arturo Rubio, (915)
541-4633]
8C.
An Ordinance
granting Special Permit No. PZST13-00005, to allow for infill development with
reduced lot area, and lot width on the property described as Lots 4, 5, &
6, Block 1, Los Escondidos Subdivision, City of El
Paso, El Paso County, Texas, pursuant to Section 20.10.280 Infill Development
of the El Paso City Code. The penalty is
as provided for in Chapter 20.24 of the El Paso City Code. Property owner: Juan and Ana Ramirez, Location: 7916, 8000
and 8004 Mitzie Ram Place, PZST13-00005 (District 4)
[City Development, Arturo Rubio, (915) 541-4633]
8D.
An Ordinance changing the zoning of a portion of Lot 3, Block 5, Castner Range Subdivision No. 1, City of El Paso, El Paso
County, Texas from C-1 (Commercial) to C- 3 (Commercial). The penalty is as provided for in Chapter
20.24 of the El Paso City Code. Property
owner: Investment Builders Inc.: Location:
9301 Dyer Street, PZRZ13-00006 (District 4)
[City Development, Arturo Rubio, (915) 541-4633]
8E.
An Ordinance changing the zoning of Lot 9 and 10, Block 3, Alameda Acres,
City of El Paso, El Paso County, Texas from A-2/sp
(Apartment/special permit) and R-4 (Residential) to R-MU (Residential-Mixed
Use) and approving a Master Zoning Plan.
The penalty is as provided for in Chapter 20.24 of the El Paso City
Code. Property Owner: 125 Glenwood LLC, Location; 125-127 Glenwood
Street. PZRZ13-00021 (District
3) [City Development, Arturo Rubio, (915) 541-4633]
8F.
An Ordinance granting Special Permit No. PZST13-00009, to allow for
infill development with reduced front, and rear setbacks on the property
described as Lots 6 and 7, Block 4, Emerald Valley Estates Replat
A, City of El Paso, El Paso County, Texas, pursuant to Section 20.10.280 Infill
Development of the El Paso City Code.
The penalty is as provided for in Chapter 20.24 of the El Paso City
Code. Property owner: Winton and Associates, Location: 5524-5528 Woodgreen Drive, PZST13-00009 (District 1)
[City Development, Arturo Rubio, (915) 541-4633]
8G.
An Ordinance releasing a condition placed on property by Ordinance No.
014240 which changed the zoning of the south 1/3 of Lots 16-20, Block 67, Harts
Survey No. 9 of Satterwaite Addition, City of El
Paso, El Paso County, Texas. The penalty
is as provided for in Chapter 20.24 of the El Paso City Code. Property owner: Revery Investments,
LLC, Location: 1000 N. Mesa Street,
PZCR13-00002 (District 8) [City Development, Arturo
Rubio, (915) 541-4633]
8H.
An Ordinance granting Special Permit No.
PZST12-00023, to allow for a Facility-Mounted Personal Wireless Service
Facility (PWSF) and imposing a condition on the property described as Lot 19
and a portion of Lot 17, Block 138, Chaparral Park Unit 30, City of El Paso, El
Paso County, Texas, pursuant to Section 20.10.455 of the El Paso City Code. The
penalty being as provided in Chapter 20.24 of the El Paso City Code. Subject
Property: 6520 Loma De Cristo Drive. Applicant: Ascension Lutheran Church. PZST12-00023
(District 1)
[City Development, Arturo Rubio, (915) 541-4633]
PUBLIC
HEARING WILL BE HELD ON JULY 2, 2013, FOR ITEMS 8B – 8H
Public Hearings will be held as part of the regular City Council meeting
that begins at approximately 8:30 a.m.
All interested persons present shall have an opportunity to be heard at
that time. After the public hearings,
Council may also delay taking action on Ordinances; no requirement is made by
Section 3.9B of the El Paso City Charter to publish any further notice. Copies of all Ordinances are available for
review in the City Clerk’s office, 300 N. Campbell, Monday through Thursday,
7:00 a.m. to 6:00 p.m.
REGULAR AGENDA –
OTHER BIDS, CONTRACTS, PROCUREMENTS
9.
FINANCIAL
SERVICES:
9A.
Discussion and action on the award of
Solicitation No. 2013-183 (Washing of Heavy Duty Vehicles) to Washco International LLC dba
Elite Mobile Wash for an initial term award of $222,900.
Department:
General
Services – Fleet Division
Award
to Vendor: Washco International LLC dba
Elite Mobile Wash
El
Paso, Texas
Item(s): Group
A & B
Option
to Extend: 1
year
Estimated
1 Year Award: $ 74,300
Total
Initial Term Estimated Award: $222,900
(3 Years)
Option
Amount: $ 74,300 (1Year)
Total
Estimated Award: $297,200
(4 Years)
Account
No.: 231-37020-5312500-3600-
P3711
Funding
Source: General
Services Internal Service Fund –
Equipment
Outside Repairs
Districts: All
This
is a Best Value, unit price contract.
The
Financial Services - Purchasing Division and General Services – Fleet Division
recommend award as indicated to Washco International
LLC dba Elite Mobile Wash, the best value bidder.
[Financial Services,
Bruce D. Collins, (915) 541-4313]
[General Services,
Stuart C. Ed, (915) 621-6822]
9B.
Discussion and action on the award of
Solicitation No. 2013-113R (Airport Financial and Planning Services) to Reynolds,
Smith and Hills, Inc. for a total estimated award of $750,000.
Department:
Department
of Aviation
(El
Paso International Airport)
Award
to: Reynolds,
Smith and Hills, Inc.,
Houston,
TX
Item(s): All
Option: 1
year
Annual
Estimated Amount: $ 250,000
Initial
Term Estimated Award: $ 750,000 (3 years)
Total
Estimated Award: $1,000,000
(4 years)
Account
No.: 562-62030-3000-521160
Funding
Source: Finance
and Administration – Management
Consulting
Services
Districts: All
This
is an RFQ, Service contract.
Additionally,
it is requested that the City Attorney's Office review and that the City
Manager be authorized to execute any related contract documents and agreements
necessary to effectuate this award.
The
Financial Services - Purchasing Division and Department of Aviation recommend
award as indicated to Reynolds, Smith and Hills, Inc., the highest ranked
qualifier based on evaluation factors established for this procurement.
[Financial Services,
Bruce D. Collins, (915) 541-4313]
[Aviation, Monica Lombrana, (915) 541-4313]
9C.
Discussion and action on the award of
Solicitation No. 2013-060 (Collection Services-Various City Facilities) to Heist
Disposal, Inc. and Friedman Recycling Company for an initial term estimated
award of $728,514.36.
Department:
Environmental
Services
Awarded to: Vendor
1 Heist Disposal, Inc.
El
Paso, TX
Item: Group
1
Initial
Term: 3
Years
Option: 2
Years
Annual
Estimated Award: $ 210,152.16
Initial
Term Estimated Award: $ 630,456.48 (3 years)
Option
Amount: $ 420,304.32 (2 years)
Total
Estimated Amount: $1,050,760.80
(5 years)
Awarded
to: Vendor 2 Friedman Recycling Company
El
Paso, TX
Item: Group
2
Initial
Term: 3
Years
Option: 2
Years
Annual
Estimated Award: $ 32,685.96
Initial
Term Estimated Award: $ 98,057.88 (3 years)
Option
Amount: $ 65,371.92 (2 years)
Total
Estimated Amount: $ 163,429.80 (5 years)
Initial
Term Estimated Award: $ 728,514.36 (3 Years Vendors 1 & 2)
Option
Amount: $ 485,676.24 (2 Years Vendors 1 & 2)
Total
Estimated Award: $1,214,190.60
(5 Years Vendors 1 & 2)
Account
No.: 334-34080-522150-3100
Funding
Source: Environmental
Service Department- Outside
Contracts
Districts: All
This
is a Best Value, service type contract.
The
Financial Services - Purchasing Division and Environmental Service Department
recommend award as indicated to Heist Disposal, Inc. and Friedman Recycling
Company, the bidders offering the best value bid.
[Financial Services,
Bruce D. Collins, (915) 541-4313]
[Environmental
Services, Ellen Smyth, Environmental Services, (915) 621-6719]
9D.
1. Discussion and action that the Purchasing Manager
is authorized to notify Bridgers Coaches, Inc. dba Taylor Made Ambulances, that the City is terminating
Contract No. 2012-310 (Ambulance Remounts) for default pursuant to the
provisions and requirements of Section C, Paragraph 8B of the Contract Clauses,
due to the contractors failure to provide the performance and payment bonds as
specified under the contract and that the termination shall be effective as of
June 11, 2013.
Department: Fire
Department
(All Districts)
[Financial Services,
Bruce D. Collins, (915) 541-4313]
[Fire, Terry K. Kebschull, (915) 771-0176]
2. Discussion and action on the award of
Solicitation No. 2013-182 (Ambulance Remounts) to Life Star Rescue for an
initial term estimated award of $1,766,673.89.
Department:
Fire
Department
Award
to: Life
Star Rescue
Van
Wert, Ohio
Item(s): All
Option
to Extend: 2
years
Annual
Estimated Award: $ 588,891.29
Initial
Term Estimated Award: $1,766,673.89
(3 years)
Option
Amount: $1,177,782.58
(2 years)
Total
Estimate Award: $2,944,456.47
(5 years)
Account
No.: 4960-322-22090-580070
4960-322-22090-580070-PENCON0060
Funding
Source: Capital
Fund and Fire Capital
Districts: All
This
is a Best Value, unit price contract.
The
Financial Services - Purchasing Division and Fire Department recommend award to
Live Star Rescue, the vendor offering the best value bid.
[Financial Services,
Bruce D. Collins, (915) 541-4313]
[Fire, Terry Kebschull, (915) 771-1071]
9E.
Discussion
and action on the award of Solicitation No. 2013-197 (Street Construction
Materials Re-Bid) to Jobe Materials, L.P. and Cemex Construction Materials South, LLC for an initial term
estimated award of $1,428,187.50.
Department:
Transportation
Award
to: (Vendor #1) Jobe Materials, L.P.
El
Paso, TX
Item(s): Group
1, 2 and 4
Initial Term: 3 years
Option to Extend: 2 years
Annual Estimated Award: $ 431,150
Initial Term Estimated Award: $1,293,450.00 (3 years)
Option Amount: $
862,300.00 (2 years)
Total
Estimated Award: $2,155,750.00
(5 years)
Award
to: (Vendor #2) Cemex Construction Materials South, LLC
El
Paso, TX
Item(s): Group
3
Initial Term: 3 years
Option to Extend: 2 years
Annual Estimated Award: $ 44,912.50
Initial Term Estimated Award: $
134,737.50 (3 years)
Option Amount: $ 89,825.00 (2 years)
Total
Estimated Award: $ 224,562.50 (5 years)
Total
Annual Estimated Award: $ 476,062.50 (1 year – Vendors 1 & 2)
Initial
Term Estimated Award: $1,428,187.50
(3 years – Vendors 1 & 2)
Total
Estimated Award: $2,380,312.50
(5 years – Vendors 1 & 2)
Account
No.: 532-32120-532030-1000
Funding
Source: Public
Access Maintenance & Repairs
Districts: All
This is
a low bid, unit price type contract.
The Financial Services - Purchasing Division and Department of
Transportation recommend award as indicated to Jobe
Materials, L.P. (Groups 1, 2 and 4) and Cemex Construction
Materials South, LLC (Group 3), the lowest responsive, responsible bidders.
[Financial
Services, Bruce D. Collins, (915) 541-4313]
[Department
of Transportation, Ted Marquez, (915) 621-6750]
9F.
Discussion and action on a request that the City Manager be authorized to sign
Consent to Assignment of the contract by and between the City of El Paso, Tim
Mitchell dba, CMC Company (“Assignor”) and Turfcare of Texas, LLC. (“Assignee”) with respect to the
City of El Paso Contract 2013-091, Supplemental Foliar Nutrients for Sports
Turf. (All Districts)
[Financial Services, Bruce D.
Collins, (915) 541-4313]
[General
Services, Stuart C. Ed, (915) 621-6822]
10.
ENGINEERING
AND CONSTRUCTION MANAGEMENT:
Discussion
and action on a request that the Engineering and Construction Management
Department be authorized to issue a Purchase Order to the following vendors:
Exerplay,
Inc., a contractor under the BuyBoard, Contract
#346-10, for playground equipment for the following parks: Barron Park $108,018.35; Magoffin Park
$54,144.05; Magoffin Park, Dumor $9,131.00; Radford
Park $214,508.65; Sandstone Ranch Phase II Park $79,726.35. Total estimated
expenditures are $465,528.40.
PlayPower
LT Farmington, Inc., a contractor under the BuyBoard
Contract #346-10 for playground equipment for Fiesta/Balboa Park $34,574.63
The
PlayWell Group a contractor under the BuyBoard, Contract #346-10, for playground equipment for
the following parks: Cheryl Ladd Park
$215,630.79; Magoffin Park $41,580.23. Total estimated expenditures are
$257,211.02.
The
City has made the determination that purchasing from the cooperative offers the
most cost-effective pricing.
The
participation by the City of El Paso in the BuyBoard
was approved by City Council on March 4, 2008.
Department: Parks
and Recreation
Award
to: Exerplay, Inc.
Cedar
Crest, NM
Total
Estimated Award: $465,528.40
Award
to: PlayPower LT Farmington, Inc.
Farmington,
MO
Total
Estimated Award: $34,574.63
Award
to: The
PlayWell Group
Dallas,
TX
Total
Estimated Award: $257,211.02
Account
No. 190-29010-4800-580270-PCP13PRKA02,
PCP13PRKA12,
PCP13PRKA26
451-51480-2210-580270-P09PA0030
Funding
Source: Quality
of Life Bonds, Parkland Dedication
and 2006 Certificates of Obligation
Districts: 2, 4, and 8
Reference
No: 346-10
This
is a Cooperative, unit price contract.
[Engineering and
Construction Management, Irene D. Ramirez, (915) 541-4428]
REGULAR
AGENDA – OTHER BUSINESS
11.
COMMUNITY
AND HUMAN DEVELOPMENT:
Discussion
and action on a Resolution that City Council approve the affordable rental housing
project recommended by the Director of Community and Human Development, as
follows: Paisano
Housing Redevelopment Corporation – acquisition and rehabilitation of 60
one-bedroom apartment units for the elderly located at 406 Wallenberg – funding
source of $1,000,000 from CDBG Revolving Loan Funds – total project cost of
$2.4 million. Further, that the City
Manager, on behalf of the City, be authorized to sign the applicable Investor
Written Agreement as well as any related contract documents necessary to
effectuate the award and to secure and protect the City’s lien interest, upon
approval by the City Attorney’s office. (District 8)
[Community and Human
Development, William Lilly, (915) 541-4643]
12.
POLICE:
Discussion
and action on a Resolution that the City Manager be authorized to sign the Interlocal Agreement between the City of El Paso, County of
El Paso, The City Of Anthony, Texas and Town of Horizon; for the submittal of a
joint application to the U.S. Department of Homeland Security – Operation Stonegarden 2012, in the amount of $2,100,000 including all
understandings and assurances contained therein. The purpose of grant is for the continuing
efforts of the Police Department to reduce crime in the border community and to
ultimately improve the quality of life for the residents in the City of El
Paso. (All
Districts) [Police, Robert Feidner, (915) 564-7309]
13.
MAYOR
AND COUNCIL:
13A.
Discussion and action on a Resolution
that the City hereby waives the disbursement to the City of all payment in lieu
of taxes (PILOT) from the Housing Authority of the City of El Paso (“Housing
Authority”) for a period of ten years until November 1, 2023, in accordance
with the Cooperation Agreement, and any amendments thereto, with the City’s
PILOT monies retained by the Housing Authority be designated for childcare
services in public housing communities and/or other social service or related
programs or projects that benefit the residents of public housing communities
as determined by the Housing Authority’s Board of Commissioners. A report on
the expenditure of funds will be provided to the City annually and third party
individuals or organizations that will provide services funded by PILOT funds
shall be procured by the Housing Authority in compliance with applicable law
and Housing Authority procurement policies in effect at the time of the
procurement. (All Districts)
[Mayor John F. Cook,
(915) 541-4015]
ITEM 13B – TO BE HEARD AT 1:00 P.M.
13B.
Presentation on the end of the 83rd State
Legislative Session. (All Districts) [Intergovernmental Relations, Charlie McNabb,
(915) 541-4550]
13C. Discussion and action on directing staff to initiate Time Warner
television cable service to City Hall. [Representative Emma Acosta, (915) 541-4515]
13D.
Discussion and action on directing
staff to ensure that ADA compliant doors are installed at the entrance to City
Hall and the entrance to the City Council Chambers, that the entrances to the
front of City Hall are ADA compliant and any sidewalks repaired and the dais be
ADA compliant for board members who fall within the guidelines of ADA and serve
on City boards.
[Representative Emma Acosta, (915) 541-4515]
EXECUTIVE
SESSION
The City Council
of the City of El Paso may retire into EXECUTIVE SESSION pursuant to Section 3.5A of the El Paso City Charter
and the Texas Government Code, Chapter 551, Subchapter D, to
discuss any of the following: (The items
listed below are matters of the sort routinely discussed in Executive Session,
but the City Council of the City of El Paso
may move to Executive Session any of the items on this agenda,
consistent with the terms of the Open Meetings Act and the Rules of City
Council.) The City Council will return
to open session to take any final action and may also, at any time during the
meeting, bring forward any of the following items for public discussion, as
appropriate.
Section 551.071 CONSULTATION
WITH ATTORNEY
Section 551.072 DELIBERATION
REGARDING REAL PROPERTY
Section 551.073 DELIBERATION REGARDING PROSPECTIVE
GIFTS
Section 551.074 PERSONNEL MATTERS
Section 551.076 DELIBERATION REGARDING SECURITY
DEVICES
Section 551.087 DELIBERATION REGARDING ECONOMIC
DEVELOPMENT NEGOTIATIONS
Discussion and
action on the following:
EX1.
Discussion and action regarding the TXDot Audit Findings.
(551.071)
[City Attorney’s Office, Laura P. Gordon (915)
541-4550]
EX2.
El Paso Railroad and Transportation Museum (551.071 and
551.072)
[City Attorney’s
Office, Sylvia Borunda Firth, (915) 541-4550]
EX3.
89 acres of
land, more or less, being a portion of Tract 1-A, Nellie D Mundy Survey 240,
Abstract 9932, Anthony, Texas. (551.071 and 551.072)
[City Attorney’s
Office, Theresa Cullen, (915) 541-4550]
NOTICE TO THE PUBLIC:
Sign Language interpreters are provided for
regular City Council meetings. Copies of
this Agenda will be provided in Braille, large print, or audiotape upon
requests made a minimum of 48 hours prior to the meeting.
Hearing Assistance Devices are available upon
request.
ALL REGULAR CITY COUNCIL AGENDAS ARE PLACED ON THE
INTERNET EVERY THURSDAY AT THE ADDRESS BELOW: