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City Council |
Oscar Leeser |
Peter Svarzbein, District 1 |
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Mayor |
Larry Romero, District 2 |
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Emma Acosta, District 3 |
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Carl L. Robinson, District 4 |
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Tommy Gonzalez |
Michiel R. Noe, District 5 |
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City Manager |
Claudia Ordaz, District 6 |
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Lily Limón, District 7 |
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Cortney Carlisle Niland, District 8 |
AGENDA FOR REGULAR COUNCIL MEETING |
November 10, 2015 |
COUNCIL CHAMBERS, CITY HALL |
8:00 AM |
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LEGISLATIVE REVIEW MEETING OF THE WHOLE |
300 N. CAMPBELL |
MAIN CONFERENCE ROOM, 2ND FLOOR |
November 9, 2015 |
9:00 AM |
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ROLL CALL |
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INVOCATION BY RABBI BEN ZEIDMAN |
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PLEDGE OF ALLEGIANCE |
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Bel Air High School’s Student Council
Dania Jimenez Desiree Acuña Natalie Flores Kayla Younger Cristina Dominguez Marissa Meza Amanda Alvarez Anabel Alvarez Ryan Juarez Karen Perez Alex Magallanes |
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NOTICE TO THE PUBLIC |
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All matters listed under the CONSENT AGENDA, including those on the Addition to the Agenda, will be considered by City Council to be routine and will be enacted by one motion unless separate discussion is requested by Council Members. Prior to the vote, members of the audience may ask questions regarding items on the consent agenda. When the vote has been taken, if an item has not been called out for separate discussion, the item has been approved. Council may, however, reconsider any item at any time during the meeting. The wording of all agenda items shall appear in the minutes of this meeting of the City Council as posted, unless otherwise revised by this or other motion of Council, without the necessity of the City Clerk reading the wording of each item into the record. |
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CONSENT AGENDA - APPROVAL OF MINUTES: |
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1. |
Goal 6: Set the Standard for Sound Governance and Fiscal Management |
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1.1. |
Approval of Minutes for the Regular City Council Meeting of November 3, 2015, the Legislative Review Meeting of the Whole of November 2, 2015 and the Special City Council Meeting of November 2, 2015. |
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Municipal Clerk, Richarda Duffy Momsen, (915) 212-0049
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CONSENT AGENDA - REQUEST TO EXCUSE ABSENT CITY COUNCIL MEMBERS: |
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2. |
REQUEST TO EXCUSE COUNCIL MEMBERS: |
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CONSENT AGENDA - RESOLUTIONS: |
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3. |
Goal 4: Enhance El Paso’s Quality of Life through Recreational, Cultural and Educational Environments |
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3.1. |
That the City Manager be authorized to execute Agreements between the City of El Paso and the Event Sponsors for the Events, as the support of the City, constitutes an important public purpose for the benefit of providing recreational, health and community benefits to the City and its Citizens as described within each application; and under the terms of each agreement the City will provide support by covering certain traffic control, public safety and cleanup costs, and authorizing budget transfers to the appropriate City departments. |
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All Districts |
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Planning & Inspections, Larry F. Nichols, (915) 212-1550 Planning & Inspections, Martin Camarillo, (915) 212-1506
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3.2. |
Approve the expenditure of City resources to support the Colors of the Valley holiday lighting program. |
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District 7 |
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Parks and Recreation, Tracy Novak, (915) 212-1708 Streets and Maintenance, Ted Marquez, (915) 212-7015
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4. |
Goal 6: Set the Standard for Sound Governance and Fiscal Management |
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4.1. |
Request that the City Manager be authorized to sign Consent to Assignment of the contract by and between the CITY OF EL PASO, D&H Pump Service, Inc. (“Assignor”) and D&H United Fueling Solutions, Inc. (“Assignee”) with respect to the City of El Paso, Contract 2015-866 Fuel Pump/Tank Service, Parts and Repair. |
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All Districts |
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Purchasing & Strategic Sourcing, Bruce D. Collins, (915) 212-1181 Streets & Maintenance, Ted Marquez, (915) 212-0119
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5. |
Goal 8: Nurture and Promote a Healthy, Sustainable Community |
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5.1. |
That the Mayor of the City of El Paso be authorized to sign an Interlocal Agreement (2nd amendment) between the City of El Paso and the County of El Paso, Texas for the period September 1, 2015 through August 31, 2016, for the provision of environmental services by the City of El Paso for El Paso County. |
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All Districts; El Paso County |
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Environmental Services, Ellen Smyth, (915) 212-6060
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CONSENT AGENDA - SPECIAL APPOINTMENT: |
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6. |
Goal 6: Set the Standard for Sound Governance and Fiscal Management |
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6.1. |
Appointment of Evan D. Reed as Assistant City Attorney at an annual salary of $60,000.00 |
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City Attorney's Office, Sylvia Borunda Firth, (915) 212-0033
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CONSENT AGENDA - BIDS: |
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7. |
Goal 2: Set the Standard for a Safe and Secure City |
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7.1. |
The award of Solicitation No. 2016-020 Niehoff Alternators and Related Parts to Romaine Electric Corporation, for an initial three (3) year term in the estimated amount of $108,474.
Department: Fire Department Award to: Romaine Electric Corporation Kent, WA Item(s): All Initial Term: 3 years Annual Estimated Award: $36,158 Total Estimated Award: $108,474 (3 years) Account No.: 322-22090-531180-1000-P2216 Funding Source: General Fund – Vehicle Maintenance Supplies District(s): All
This is a Low Bid, unit price contract.
The Purchasing & Strategic Sourcing and Fire Department recommend award as indicated to Romaine Electric Corporation, the lowest, responsive and responsible bidder. |
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All Districts |
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Purchasing & Strategic Sourcing, Bruce D. Collins, (915) 212-1181 El Paso Fire Department, Samuel Pena, (915) 485-5610
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MAYOR’S PROCLAMATIONS |
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1. |
Veterans Day |
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2. |
Nurse Practitioners Day |
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8:00 A.M. – 8:30 A.M. CALL TO THE PUBLIC – PUBLIC COMMENT |
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This time is reserved for members of the public who would like to address the City Council on items that are not on the City Council Agenda. |
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REGULAR AGENDA - OTHER BUSINESS |
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8. |
MAYOR AND COUNCIL |
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8.1. |
Presentation by Camino Real Regional Authority regarding the El Paso Trolley Project to include the following information:
1. Project status report and proposed timeline for completion
2. Complete scope of project
3. Project budget including all sources of funds necessary to design, build and fully implement the project including but not limited to: restoration and acquisition of trolleys, r.o.w acquisition, inter local agreements, leases, utility relocations, street repairs, reconstruction and resurfacing.
4. Budget for operating and maintaining the trolley project upon completion
5. Contingency plan for cost over runs. [POSTPONED FROM 10-27-2015] |
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Mayor Oscar Leeser, (915) 212-0021
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8.2. |
Discussion and action on a request a status of the Vocational park completion. There is inadequate access for ADA persons accessing the fields, the lights have not been installed, the issue of weeds continues to plague the park, the slopes are too steep for patrons to walk into the fields and sod has not been placed on slopes, the playground equipment has not been installed, the walking path has not been installed. [POSTPONED FROM 10-27-2015] |
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Representative Emma Acosta, (915) 212-0003
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8.3. |
Discussion and action on the status of the Alameda Brio system. When will the design be completed and when will the city ask for proposals to implement the system. This project has been in the works for 7 years. The constituents are requesting an update and a possible date of implementation. The Alameda corridor has the highest ridership and yet we have no information on the status of this project. [POSTPONED FROM 10-27-2015] |
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Representative Emma Acosta, (915) 212-0003
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8.4. |
Discussion and action on the status on the ordinance concerning dead trees in people’s homes. Constituents are concerned with dead trees falling and causing harm to neighbors. [POSTPONED FROM 10-27-2015] |
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Representative Emma Acosta, (915) 212-0003
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8.5. |
Discussion and action on the status of the CDBG projects approved, constituents are requesting a timeline. When will projects be let, when will construction begin on these projects? [POSTPONED FROM 10-27-2015] |
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Representative Emma Acosta, (915) 212-0003
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8.6. |
Discussion and action on the status of the NIP projects for the past two years, the NIP projects for the 1st and 2nd round of requests from neighborhood associations have not been implemented. What is the timeline for these projects to begin? [POSTPONED FROM 10-27-2015] |
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Representative Emma Acosta, (915) 212-0003
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8.7. |
Discussion and action on the status of the Playa Drain walk/bike trail between the PSB and the Community Foundation. [POSTPONED FROM 10-27-2015] |
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Representative Emma Acosta, (915) 212-0003
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8.8. |
Discussion and action on developing a Capital Improvement and Economic Development plan for a sustainable and vibrant “Paseo De Las Luces” (South EL Paso Street) as part of the entire Downtown Revitalization efforts while revisiting Plan El Paso and the Downtown 2015 Plan(s). |
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Representative Cortney Niland, (915) 212-0008
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8.9. |
Discussion and action that City Council direct City staff to work in coordination with the Texas Department of Transportation for designating a portion of Loop 375 in honor of Company E. |
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All Districts |
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Representative Michiel R. Noe, (915) 212-0005 Planning and Inspections, Larry F. Nichols, (915) 212-1550
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REGULAR AGENDA - FIRST READING OF ORDINANCES |
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INTRODUCTION OF ORDINANCES PURSUANT TO SECTION 3.9 OF THE EL PASO CITY CHARTER: Public comment typically is not taken during the first reading of ordinances. Public comments are invited at the date of the scheduled public hearing. Public Hearings will be held as part of the regular City Council meeting that begins at approximately 8:00 a.m. All interested persons present shall have an opportunity to be heard at that time. After the public hearings, Council may also delay taking action on Ordinances; no requirement is made by Section 3.9B of the El Paso City Charter to publish any further notice. Copies of all Ordinances are available for review in the City Clerk’s office, 300 N. Campbell, Monday through Thursday, 7:00 a.m. to 6:00 p.m. |
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9. |
Goal 3: Promote the Visual Image of El Paso: |
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9.1. |
An Ordinance changing the zoning of a portion of Lot 18, Block 26, Regal Crest Unit Five Replat A, 851 Thorn Avenue, City of El Paso, El Paso County, Texas from R-3 (Residential) to R-MU (Residential Mixed-Use), approving a Master Zoning Plan and imposing conditions. The penalty is as provided for in Chapter 20.24 of the El Paso City Code. Subject Property: 851 Thorn Avenue. Property Owner: Grace Baptist Church. PZRZ15-00005 |
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District 1 |
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Planning and Inspections, Larry F. Nichols, (915) 212-1550 Planning and Inspections, Michael McElroy, (915) 212-1612
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PUBLIC HEARING WILL BE HELD ON DECEMBER 1, 2015 |
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9.2. |
An Ordinance changing the zoning of a portion of Tract 5D, Block 3, Ysleta Grant, 9522 North Loop Drive, City of El Paso, El Paso County, Texas from R-F (Ranch-Farm) to S-D (Special Development). The penalty is as provided for in Chapter 20.24 of the El Paso City Code. Subject Property: 9522 North Loop Drive. Property Owner: North Loop Apartments, LLC. PZRZ15-00025 |
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District 6 |
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Planning and Inspections, Larry F. Nichols, (915) 212-1550 Planning and Inspections, Michael McElroy, (915) 212-1612
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PUBLIC HEARING WILL BE HELD ON DECEMBER 1, 2015 |
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9.3. |
An Ordinance granting Special Permit No. PZST15-00031, to allow for a 65’ground-mounted Personal Wireless Service Facility (PWSF) in a C-4 (Commercial) zoned parcel with a modified separation between PWSF antenna support structures on the property described as a Portion of Lots 25 and 26, inclusive, Block 11, East El Paso Addition (Supplemental Map No. 1), 3400 Alameda Avenue, City of El Paso, El Paso County, Texas, pursuant to Section 20.10.455 of the El Paso City Code. The penalty being as provided in Chapter 20.24 of the El Paso City Code. Subject Property: 3400 Alameda Avenue. Property Owner: Robert Malooly. PZST15-00031 THIS IS AN APPEAL CASE. |
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District 8 |
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Planning and Inspections, Larry F. Nichols, (915) 212-1550 Planning and Inspections, Adriana Martinez, (915) 212-1611
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PUBLIC HEARING WILL BE HELD ON DECEMBER 1, 2015 |
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9.4. |
An Ordinance granting Special Permit No. PZST15-00033 to allow for infill development with a reduction in lot area and depth, as well as rear, side, and cumulative front and rear yard setback reductions on the property described as a Portion of Tract 29, Country Club Place South Side, 825 Sunset Road, City of El Paso, El Paso County, Texas, pursuant to Section 20.10.280 Infill Development of the El Paso City Code. The penalty being as provided for in Chapter 20.24 of the El Paso City Code. Subject Property: 825 Sunset Road. Property Owner: Walter and Margaret Tippin. PZST15-00033 |
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District 8 |
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Planning and Inspection, Larry F. Nichols, (915) 212-1550 Planning and Inspections, Michael McElroy, (915) 212-1612
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PUBLIC HEARING WILL BE HELD ON DECEMBER 1, 2015 |
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REGULAR AGENDA – OTHER BIDS, CONTRACTS, PROCUREMENTS |
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10. |
Goal 1: Create an Environment Conducive to Strong, Sustainable Economic Development |
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10.1. |
Discussion and action that the City Manager be authorized to sign a Contract for Cleaning Services, by and between the City of El Paso and TIBH Industries, Inc., and Professional Contract Services, Inc. for cleaning services at the El Paso International Airport Terminal. The term of the Contract will be from January 1, 2016 through December 31, 2016. The total compensation for the term of the Contract shall not exceed $782,930.04 |
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All Districts |
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Airport, Monica Lombraña, (915) 780-4793
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11. |
Goal 2: Set the Standard for a Safe and Secure City |
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11.1. |
Discussion and action on the request that the Director of the Purchasing and Strategic Sourcing Department be authorized to issue a Purchase Order(s) to Siddons-Martin Emergency Group, LLC., the sole provider for Pierce Proprietary Parts and Service, for an initial two (2) years in the estimated amount of $500,000 with the stipulation that the vendor provides an updated sole source letter and affidavit each year.
Department: El Paso Fire Award to: Siddons-Martin Emergency Group, LLC Houston, TX Initial Term: 2 years Annual Estimated Award: $250,000 Total Estimated Amount: $500,000 Funding Source: Vehicle Maintenance Supplies Account No.: 322-22090-1000-531180-P2216 Districts(s): All Sole Source No.: 2016-384
This is a Sole Source, requirements contract. |
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All Districts |
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Purchasing & Strategic Sourcing, Bruce D. Collins, (915) 212-1181 El Paso Fire Department, Samuel Pena, (915) 485-5610
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12. |
Goal 7: Enhance and Sustain El Paso’s Infrastructure Network |
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12.1. |
Discussion and action on the award of Solicitation No. 2015-784 (Viscount Boulevard Pedestrian and Bicycle Enhancements) to MARTINEZ BROS. CONTRACTORS, LLC for estimated award of $703,275.00.
Department: Capital Improvement Award to: MARTINEZ BROS. CONTRACTORS, LLC El Paso, TX Item(s): Base Bid Initial Term: 210 Consecutive Calendar Days Total Estimated Award: $703,275.00 Account No. & Funding Source: PCP15TRAN07 -580160-190-38170-4950 $ 305,269.60 Federal Highway Administration PCP15TRAN07 -580160-190-38170-4950 $ 47,293.27 TXDOT PCP15TRAN07 -580160-190-28340-4560 $ 350,712.13 Certificates of Obligation District(s): 3
This is a low bid, unit price contract.
The Purchasing & Strategic Sourcing Department and Capital Improvement Department recommend award as indicated to MARTINEZ BROS. CONTRACTORS, LLC, the lowest responsive, responsible bidder.
It is requested that the City Manager be authorized to establish the funding sources and make any necessary budget transfers and execute any and all documents necessary for execution of this award.
Work under this unit price contract is only an estimated value and will be ordered, performed, invoiced, and paid by measured quantity. The actual cost of this contract may be higher or lower than the total estimated value and will be the sum total of unit prices at the end of the contract term.
As part of this award, upon the review of the City Attorney, the Capital Improvement Department Director may without further authorization from City Council approve contract change orders necessary for proper contract administration in accordance with Texas Department of Transportation (TXDOT) requirements which do not revise the estimated award and change orders that are in accordance with applicable law. |
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District 3 |
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Purchasing & Strategic Sourcing, Bruce D. Collins, (915) 212-1181 Capital Improvement, Monica Lombrana (915) 212-0065
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12.2. |
Discussion and action to award of Solicitation 2015-780 River Bend Drive Pedestrian and Bicycle Enhancements to J.A.R. Concrete, Inc. dba J.A.R. Construction, Inc., for an estimated total amount of $915,945.06.
Department: Capital Improvement Award to: J.A.R. Concrete, Inc. dba J.A.R. Construction, Inc. El Paso, TX Base Bid: $ 915,945.06 Total Estimated Award: $ 915,945.06 Account No. & Funding Source: 190-38170-4950-580160 $732,756.05 Federal Highway Administration 190-38170-4950-580160 $ 91,594.50 STATE 190-28340-4560-580160 $ 91,594.51 Certificates of Obligation District(s): 8
This is a Low Bid, unit price contract.
The Purchasing & Strategic Sourcing Department and Capital Improvement Department recommend award as indicated to J.A.R. Concrete, Inc. dba J.A.R. Construction, Inc. the lowest responsive, responsible bidder.
It is requested that the City Manager be authorized to establish the funding sources and make any necessary budget transfers and execute any and all documents necessary for execution of this award.
Work under this unit price contract is only an estimated value and will be ordered, performed, invoiced, and paid by measured quantity. The actual cost of this contract may be higher or lower than the total estimated value and will be the sum total of unit prices at the end of the contract term.
As part of this award, upon the review of the City Attorney, the Capital Improvement Department Director may without further authorization from City Council approve contract change orders necessary for proper contract administration in accordance with Texas Department of Transportation (TXDOT) requirements which do not revise the estimated award and change orders that are in accordance with applicable law. |
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District 8 |
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Purchasing & Strategic Sourcing, Bruce D. Collins, (915) 212-1181 Capital Improvement, Monica Lombrana (915) 212-0065
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12.3. |
Discussion and action that the City Manager is authorized to sign a five year Master Interlocal Cooperation Agreement with the Texas Transportation Institute to provide various transportation research and studies in an amount not to exceed $850,000.00. Various funding sources. |
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All Districts |
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Capital Improvement, Monica Lombrana, (915) 212-1831
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13. |
Goal 8: Nurture and Promote a Healthy, Sustainable Community |
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13.1. |
Discussion and action on a request that the Director of the Purchasing and Strategic Sourcing Department be authorized to exercise the City’s option to extend current Contract 2013-116 Janitorial Services for WIC Clinics with The Eagle Janitorial Services for two (2) additional years pursuant to the provisions of an award approved by the City Council on February 11, 2013. The extended contract period will be from February 16, 2016 – February 15, 2018.
Department: Public Health Award to: The Eagle Janitorial Services El Paso, Texas Item(s): All Option: (2) two years Annual Estimated Award: $214,868.88 Total Estimated Award: $429,737.76 (2 years) Accounts: 341-1000-41170-522060 Fund Source Name: General Fund Accounts: 341-2140-41240-522060-GS4116AD Fund Source Name: Health Grants District(s): All
This is a Best Value, services contract. |
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All Districts |
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Purchasing & Strategic Sourcing, Bruce D. Collins, (915) 212-1181 Public Health, Robert Resendes, (915) 771-5794
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REGULAR AGENDA – PUBLIC HEARINGS AND SECOND READING OF ORDINANCES |
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14. |
Goal 1: Create an Environment Conducive to Strong, Sustainable Economic Development |
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14.1. |
An Ordinance granting a Special Privilege License to Integra El Paso, LLC for the construction, installation, maintenance, use, and repair of one (1) subsurface retaining wall within portions of City right-of-way along Alabama Street adjacent to the property located at 5312 Alabama Street, El Paso, Texas. (NESV2015-00017) |
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District 2 |
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Planning and Inspections, Larry F. Nichols, (915) 212-1550 Planning and Inspections, Valerie Herrera, (915) 212-1517
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15. |
Goal 3: Promote the Visual Image of El Paso |
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15.1. |
An Ordinance changing the zoning of the property described as Lot 22, Block 206, Vista Del Sol Unit 38, 10622 Montwood Drive, City of El Paso, El Paso County, Texas from A-O (Apartment/Office) to S-D/c (Special Development/condition), pursuant to Section 20.04.360, imposing a condition, and approving a detailed site development plan pursuant to Section 20.04.150 and 20.10.360 of the El Paso City Code to allow for reduction of front, rear, and side street yard setbacks as permitted in the S-D (Special Development) zone district. The penalty is as provided for in Chapter 20.24 of the El Paso City Code. Subject Property: 10622 Montwood Drive. Property Owner: Prestigio Properties V, LLC. PZRZ15-00016 |
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District 7 |
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Planning and Inspections, Larry Nichols, (915) 212-1550 Planning and Inspections, Andrew Salloum, (915) 212-1613
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REGULAR AGENDA - OTHER BUSINESS |
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16. |
Goal 6: Set the Standard for Sound Governance and Fiscal Management |
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16.1. |
Discussion and action on a Resolution authorizing the City Manager to submit an application for the Defense Economic Adjustment Assistance Grant. |
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City Attorney’s Office, Brie L. Franco, (915) 212-0033
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17. |
Goal 7: Enhance and Sustain El Paso’s Infrastructure Network |
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17.1. |
Review and discussion on the quarterly report for the reimbursable services agreement authorized under Section 560 which allows the City to pay for Customs and Border Protection overtime in an effort to reduce wait times at City owned ports of entry and staff all lanes during peak hours. |
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All Districts |
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International Bridges, Mathew McElroy, (915) 533-7428
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17.2. |
Discussion and action that the El Paso City Council approves an identified list of projects, totaling approximately $21,500,000.00, referenced as the “City of El Paso Street Infrastructure Capital Plan” (“the Capital Plan”), as the established list of City of El Paso Street Infrastructure Capital Plan for FY 2016 and the use of the identified funding sources, and the City Manager be authorized, subject to annual budget requirements, to establish the funding sources for the Capital Plan enumerated in the “Capital Program” for Fiscal Year 2016 and make all necessary budget transfers prior to the execution of the projects. Funding source 2013-2019 Certificates of Obligation. |
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All Districts |
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Capital Improvement, Monica Lombrana, (915) 212-1831
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18. |
Goal 4: Enhance El Paso’s Quality of Life through Recreational, Cultural and Educational Environments |
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18.1. |
Discussion and action that the El Paso City Council approves an identified list of projects, totaling approximately $355,238,330, referenced as the “City of El Paso Quality of Life Bond Issue FY2020 Plan” (“the FY2020 Plan”), as the 2012 Quality of Life five year implementation plan for FY 2015 – 2020 , and that the City Manager be authorized, subject to annual budget requirements, to establish the funding sources for the for the FY2020 Plan enumerated in the “Capital Program” for Fiscal Years 2015-2020 and to make all necessary budget transfers prior to the execution of the projects. |
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All Districts |
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Capital Improvement, Monica Lombrana, (915) 212-1831
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EXECUTIVE SESSION |
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The City Council of the City of El Paso may retire into EXECUTIVE SESSION pursuant to Section 3.5A of the El Paso City Charter and the Texas Government Code, Chapter 551, Subchapter D, to discuss any of the following: (The items listed below are matters of the sort routinely discussed in Executive Session, but the City Council of the City of El Paso may move to Executive Session any of the items on this agenda, consistent with the terms of the Open Meetings Act and the Rules of City Council.) The City Council will return to open session to take any final action and may also, at any time during the meeting, bring forward any of the following items for public discussion, as appropriate.
Goal 6: Set the Standard for Sound Governance and Fiscal Management |
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EX1. |
San Jacinto Plaza Redesign, Solicitation No. 2014-043; Matter No. 12-1004-214 (551.071) |
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City Attorney's Office, Sylvia Borunda Firth, (915) 212-0033
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EX2. |
Barron Park, Contract No. 2014-007; Matter No. 13-1004-392 (551.071) |
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City Attorney's Office, Sylvia Borunda Firth, (915) 212-0033
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EX3. |
Economic Incentives for a distribution and manufacturing center to be located in the City of El Paso. (551.087) |
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Economic and International Development, Cary Westin, (915) 212-1614
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ADJOURN |
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NOTICE TO THE PUBLIC: |
Sign Language interpreters are provided for regular City Council meetings. Copies of this Agenda will be provided in Braille, large print, or audiotape upon requests made a minimum of 48 hours prior to the meeting. |
Hearing Assistance Devices are available upon request. |
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ALL REGULAR CITY COUNCIL AGENDAS ARE PLACED ON THE INTERNET EVERY THURSDAY AT THE ADDRESS BELOW: |
http://www.elpasotexas.gov/ |