SEPTEMBER 24, 2013
COUNCIL CHAMBERS, CITY
HALL
8:30 a.m.
AND
LEGISLATIVE
REVIEW MEETING OF THE WHOLE
300
N. Campbell
Main
Conference Room, 2nd Floor
SEPTEMBER 23, 2013
9:00
a.m.
ROLL CALL
INVOCATION by Police, Fire and CIMA Chaplain Sam Faraone
PLEDGE OF ALLEGIANCE
PRESENTATION
Pan American Health Organization
Mayor’s
PrOCLAMATIONS
|
1. |
National
El Paso Marathon Runners Day |
|
2. |
Bowie 30 |
|
3. |
Enroll El
Paso and Enroll America Day |
NOTICE TO THE PUBLIC
All
matters listed under the CONSENT AGENDA, including those on the Addition to the
Agenda, will be considered by City Council to be routine and will be enacted by
one motion unless separate discussion is requested by Council Members. Prior to the vote, members of the audience
may ask questions regarding items on the consent agenda. When the vote has been taken, if an item has
not been called out for separate discussion, the item has been approved. Council may, however, reconsider any item at
any time during the meeting. The wording
of all agenda items shall appear in the minutes of this meeting of the City
Council as posted, unless otherwise revised by this or other motion of Council,
without the necessity of the City Clerk reading the wording of each item into
the record.
CONSENT
AGENDA
1.
APPROVAL
OF MINUTES:
Approval
of Minutes for the Regular City Council Meeting of September 17, 2013, the
Legislative Review Meeting of the Whole of September 16, 2013, and the
Legislative Review of the Whole/Work Session of September 17, 2013.
[Municipal Clerk, Richarda Duffy Momsen, (915)
541-4127]
(Attachment
- LRC of the Whole Minutes for 09-16-13)
(Attachment
- Regular City Council Meeting Minutes for 09-17-13)
(Attachment
- LRC of the Whole Work Session Minutes for 09-17-13)
2.
REQUEST TO EXCUSE ABSENT CITY COUNCIL MEMBERS:
Representative Ann Morgan Lilly
3.
RESOLUTIONS:
3A.
That the
sale and service of alcoholic beverages by the Three Legged Monkey, LP, in the
closed portions of City rights-of-way on Durango
Street between Overland Avenue to Paisano Drive, from
6:00 p.m. on Saturday, September 28, 2013, to 2:00 a.m. on Sunday, September
29, 2013, is a permissible activity in conjunction with TrapFest. (NESV13-00026) (District
8)
[City Development,
Shamori
Whitt, (915)541-4477]
3B.
That OSAPLE, Inc-El
Paso Community Foundation and El Paso Sun City Pride be authorized to utilize
City rights-of-way on East Franklin Avenue between North Oregon Street and
North Santa Fe Street, on North El Paso Street between West Main Drive and East
Franklin Avenue and Cleveland Square Park from 6:00 p.m. Friday, September 27,
2013, through 12:00 a.m. Sunday, September 29, 2013. The sale and service of
alcoholic beverages by OSAPLE, Inc-El Paso Community
Foundation and El Paso Sun City Pride, in the closed portions of City
rights-of- way on East Franklin Avenue between North Oregon Street and North
Santa Fe Street, on North El Paso Street between West Main Drive and East
Franklin Avenue from 12:00 p.m. to 7:00 p.m. Saturday, September 28, 2013 and
the consumption of alcoholic beverages
in Cleveland Square Park from 12:00 p.m. to 7:00 p.m. on Saturday, September
28, 2013 are permissible activities in conjunction with Sun City Craft Beer
Fest. (NESV13-00025) (District
8)
[City Development,
Shamori
Whitt, (915)541-4477]
3C.
That City Council approves a Resolution to revise the
Community and Human Development Department’s Housing Programs Division Program
Guidelines Handbook. Recommended revisions
relate to Chapters 2, 3, and 4 for the Single-Family Owner-Occupied Home
Renovation Program (Chapter 2); the Single-Family Owner-Occupied Reconstruction
Program (Chapter 3); and the Single Family Owner Occupied Special Assistance
Programs (Chapter 4).Revisions include:
1) Program name changes to Single Family Owner Occupied Home Renovation
Program (Chapter 2) and name change from Emergency Repair to Minor Repair
Program (Chapter 4); 2) a decrease in
the interest rate for all programs from 3% to 0%; 3) a new Home Renovation loan
program for senior citizens and disabled, with a 15 year 0% interest forgivable
deferred payment loan; 4) additional assistance not included in the program
maximum of $65,000 for the Renovation and Reconstruction programs include
Accessibility modifications – up to $20,000; Lead, Mold, Asbestos abatement –
up to $20,000; and Relocation (during
renovation/abatement) up to $3,000; 5) Historic properties may receive
up to an additional $10,000 for compliance with historic regulations.; and 6)
Minor Repair Program assistance amount for eligible work will be $4,999 and the
loan terms will be an Unsecured 2-year Forgivable Loan. (All Districts) [Community
and Human Development, William Lilly, (915) 541-4241]
3D.
That the City Manager be authorized to
sign an Underground Easement and Transformer Pad Easement to the El Paso
Electric Company for the provision of electrical power to a new CNG fueling
station at 5081 Fred Wilson Road, a City-owned Sun Metro Facility, said
easements more particularly described as a portion of Section 17,
Block 81, Township 2, Texas and Pacific Railway Company Surveys, City of El
Paso, County of El Paso, Texas. (District 2)
[Engineering
and Construction Management, Irene D. Ramirez, (915) 541-4428]
3E.
1. A Resolution updating the Apprenticeship
Program adopted by the City on June 1,
2010, to add additional occupations to the list of apprenticeable
occupations. (All Districts)
[Engineering and
Construction Management, Irene D. Ramirez, (915) 541-4428]
2. That two classifications of worker that were
inadvertently omitted from the list of classifications in the 2012 City of El Paso
prevailing wages adopted by City Council on June 11, 2013, be added to the list
and that the City Engineer is authorized to specify the wage rates as attached
in Exhibit A to the Resolution for those classifications of worker for Building
Construction Trades in the call for bids for any public works contract and in
the contract itself and that the City Engineer be authorized to clarify the
definitions of work performed by those classifications of worker if necessary.
(All Districts)
[Engineering and Construction
Management, Irene D. Ramirez, (915) 541-4428]
3F.
That the City Manager be authorized to
sign the Third Amendment to the Agreement for Professional Services by and between
the City of El Paso and Federal Engineering, Inc., a Maryland Corporation, for
a project known as “El Paso Statistical Area Communications System”, to add
additional planning and reconfiguration support services required as a result
of the April 1, 2013 adoption by the Federal Communication Commission and the
Homeland Security Bureau of a reconfiguration channel plan for the 800 MHz band
along the U.S.-Mexico border, in the amount of $154,420, thereby extending the
contract amount from $609,800.55 to $764,220.55. (All Districts)
[Engineering and
Construction Management, Irene D. Ramirez, (915) 541-4428]
3G.
That the Solid Waste liens on the
attachment posted with this agenda be approved. (See Attachment A) (All Districts)
[Environmental
Services, Ellen A. Smyth, (915) 621-6719]
3H.
That the City Manager, or his/her
designee, be authorized to sign an Interlocal
Agreement between El Paso County and the City of El Paso, for a grant in the
amount of $45,000 1) to address the criminal behavior of juvenile offenders at
their first entry into the criminal justice system, 2) assisting in promoting
intervention and compliance from juvenile offenders with El Paso Municipal
Court judicial orders, and 3) allow the El Paso Municipal Court to retain
jurisdiction of repeat class C juvenile offenders. **No cash match is required. (All
Districts)
[Municipal Clerk,
Richarda Duffy Momsen, (915) 541-4127]
3I.
That the procurement of goods and services to repair and
replace the equipment of the 800 MHz Trunked Analog System located at City Hall
is exempt under state law because the purchase preserves and protects the
public safety of the City’s residents and resulted from the unforeseen damage
to public machinery and equipment, and the Purchasing Director, Purchasing and
Strategic Sourcing Department, be authorized to issue a second Purchase Order
to Motorola, Inc. in the amount of $77,237 for such emergency repairs,
replacement and labor.
Department: Information
Technology
Districts: All
[Purchasing and
Strategic Sourcing, Bruce D. Collins, (915) 541-4313]
[Information
Technology, Enrique Martinez, Jr., (915) 541-4746]
3J.
That the Mayor be authorized to sign a
Contract by and between the City of El Paso and the Montecillo
Municipal Management District No. 1 to join various other entities for whom the
City acts as property tax assessor/collector.
(All Districts) [Tax Office, David Childs (915) 541-4598]
3K.
That the Mayor be authorized to sign a
Contract by and between the City of El Paso, and the Paseo
del Este Municipal Utility District No. 9 to join various other entities for
whom the City acts as property tax assessor/collector.
(All Districts) [Tax Office, David Childs (915) 541-4598]
4.
SPECIAL
APPOINTMENT:
Brie Franco as an
Assistant City Attorney, effective October 1, 2013.
[City Attorney’s Office, Sylvia Borunda
Firth, (915) 541-4550]
5.
BOARD
RE-APPOINTMENT:
Richard Anthony Cordova to the Zoning Board of
Adjustment, as an alternate member, by Mayor Oscar Leeser. [Mayor Oscar Leeser
541-4145]
6.
BOARD
APPOINTMENT:
Margaret L. Livingston to the Zoning Board of Adjustment,
as a regular member, by Mayor Oscar Leeser. [Mayor Oscar Leeser,
(915) 541-4145]
7.
NOTICE
OF CAMPAIGN CONTRIBUTION:
For notation pursuant
to Section 2.92.110 of the City Code: Receipt of campaign contribution by
Representative Lily Limón in the amount of $2,000 from TREPAC/TEXAS Association
of Realtors Political Action Committee.
[Representative Lily
Limón, (915) 5410-4124]
8.
APPLICATIONS
FOR TAX REFUNDS:
That the tax refunds listed on the
attachment posted with this agenda be approved.
(See Attachment B) (All Districts) [Tax Office, David Childs, (915) 541-4598]
9.
request to issue purchase order:
Request
approval for the Purchasing Director to reject all proposals submitted for
Solicitation No. 2013-290R, Business Intelligence Software and Implementation
Services. Purchasing and Strategic
Sourcing Department and Information Technology Services recommends re-bidding
because defined specifications within bid packages did not meet all
departmental and software integration requirements indicative of a successful
deployment and implementation. (All Districts)
[Purchasing and
Strategic Sourcing, Bruce D. Collins, (915) 541-4313]
[Information
Technology, Enrique Martinez, Jr., (915) 541-4746]
10.
REQUEST
FOR PROPOSALS:
10A.
The award of Solicitation No.
2013-282R Web Content Management Implementation Services to Savanco
Inc. dba Americaneagle.com for a total estimated
award of $268,000.
Department: Information
Technology Department
Award
to: Savanco Inc. dba
Americaneagle.com
Des
Plaines, IL
Item(s): All
Initial
Term: 1
year
Option
to Extend: 1
year
Annual
Estimated Amount: $134,000
Initial
Estimated Award Year 2: $134,000
(per year)
Total
Estimated Award: $268,000
Account
No.: 999-99997-531050-2322
Funding
Source: IT
Capital Funds
Districts: All
This
is an RFP, service contract.
Additionally,
it is requested that the City Attorney’s Office review and that the City
Manager be authorized to execute any related contract documents and agreements
necessary to effectuate this award.
The
Purchasing and Strategic Sourcing Department and Information Technology
Department recommend award as indicated to Savanco
Inc. dba Americaneagle.com, the highest ranked
responsive offer.
[Purchasing and
Strategic Sourcing, Bruce D. Collins, (915) 541-4313]
[Information
Technology, Enrique Martinez, Jr., (915) 541-4746]
10B.
The award of Solicitation No.
2013-018R Arbitrage Rebate Compliance Services to Arbitrage Compliance
Specialists, Inc. for a total estimated award of $103,950.
Department:
Office
of the Comptroller
Award
to: Arbitrage
Compliance Specialists, Inc.
Centennial,
CO
Item(s): All
Initial
Term: 5
years
Option
to Extend: 2
years
Annual
Estimated Amount: $14,850
Initial
Estimated Award: $74,250
(5 years)
Option
Estimated Award: $29,700
(2 years)
Total
Estimated Award: $103,950
Account
No.: Various
Funding
Source: Debt
Service Fund
Districts: All
This
is an RFP contract.
Additionally,
it is requested that the City Attorney’s Office review and that the City
Manager be authorized to execute any related contract documents and agreements
necessary to effectuate this award.
The
Purchasing and Strategic Sourcing Department and Office of the Comptroller
recommend award as indicated to Arbitrage Rebate Compliance Specialists, Inc.
the highest ranked proposer based on evaluation factors established for this
procurement.
[Purchasing and
Strategic Sourcing, Bruce D. Collins, (915) 541-4313]
[Office of the
Comptroller, Mark Sutter, (915) 541-4014]
11.
BIDS:
11A.
The award of Solicitation No. 2013-260
for Blackie Chesher Park Improvements to Best Ironworks and Screens, Inc.,
for an estimated total amount of $79,996.30.
Department:
Engineering and Construction Management
Award
to: Best
Ironworks and Screens, Inc.
El
Paso, TX
Base Bid: $79,996.30
Total
Estimated Award: $79,996.30
Time
for Completion: 90
Consecutive Calendar Days
Accounts: 190-28340-580270-4560-PCP12MFG640
Funding
Source: 2012-2013
Certificates of Obligation, Short
Term
CIP
District: 6
It
is requested that the City Manager be authorized to establish the funding
sources and make any necessary budget transfers and execute any and all
documents necessary for execution of this award.
Work
under this unit price contract is only an estimated value and will be ordered,
performed, invoiced, and paid by measure quantity. The actual cost of this
contract may be higher or lower than the total estimated value and will be the
sum total of unit prices at the end of the contract term.
As
a part of this award, upon the review of the City Attorney, the City Engineer
may without further authorization from City Council approve contract changes
which are necessary for proper execution of the work and carrying out the
intent of the project, which are in accordance with applicable law, do not make
changes to the prices and are within the appropriate budget.
This
is a low bid, unit-price contract.
The
Engineering & Construction Management Department recommends award as indicated
to the lowest responsive and responsible bidder.
[Engineering and
Construction Management, Irene D. Ramirez, (915) 541-4428]
11B.
The award of Solicitation No. 2013-261
for Stiles Park Improvements to Black Stallion LB Construction, for an
estimated total amount of $157,777.
Department:
Engineering
and Construction Management
Award
to: Black
Stallion LB Construction
El Paso, TX
Base Bid: $157,777
Total
Estimated Award: $157,777
Time
for Completion: 90
Consecutive Calendar Days
Accounts: 471-71240-580270-2400-G_713CD016
Funding
Source: 38th
Year Community Development Block Grant
District: 3
It
is requested that the City Manager be authorized to establish the funding
sources and make any necessary budget transfers and execute any and all
documents necessary for execution of this award.
Work
under this unit price contract is only an estimated value and will be ordered,
performed, invoiced, and paid by measure quantity. The actual cost of this
contract may be higher or lower than the total estimated value and will be the
sum total of unit prices at the end of the contract term.
As
a part of this award, upon the review of the City Attorney, the City Engineer
may without further authorization from City Council approve contract changes
which are necessary for proper execution of the work and carrying out the
intent of the project, which are in accordance with applicable law, do not make
changes to the prices and are within the appropriate budget.
This
is a low bid, unit-price contract. The
Engineering & Construction Management Department recommends that J. Carrizal General Construction, Inc. be deemed
non-responsive for their inability to confirm their bid price and that the
contract be awarded as indicated to Black Stallion LB Construction, the lowest
responsive and responsible bidder.
[Engineering and
Construction Management, Irene D. Ramirez, (915) 541-4428]
11C.
The award of Solicitation No. 2013-269
for Pollard Park Improvements to Black Stallion LB Construction for an
estimated total amount of $284,444.25.
Department:
Engineering
& Construction Management
Award
to: Black
Stallion LB Construction
El
Paso, TX
Base
Bid: $284,444.25
Total
Estimated Award: $284,444.25
Time
for Completion: 150
Consecutive Calendar Days
Accounts: 471-71240-580270-2400-G_713CD013
Funding
Source: 38TH
Year Community Development Block Grant
District: 2
It
is requested that the City Manager be authorized to establish the funding
sources and make any necessary budget transfers and execute any and all
documents necessary for execution of this award.
Work
under this unit price contract is only estimated value and will be ordered,
performed, invoiced, and paid by measure quantity. The actual cost of this
contract may be higher or lower than the total estimated value and will be the
sum total of unit prices at the end of the contract term.
As
a part of this award, upon the review of the City Attorney, the City Engineer
may without further authorization from City Council approve contract changes
which are necessary for proper execution of the work and carrying out the
intent of the project, which are in accordance with applicable law, do not make
changes to the prices and are within the appropriate budget.
This
is a low bid, unit-price contract. The
Engineering & Construction Management Department recommends that Prime
Irrigation & Landscape, Inc. be deemed non-responsive for their inability
to confirm their bid price and that the contract be awarded as indicated to
Black Stallion LB Construction the lowest responsive and responsible bidder.
[Engineering and
Construction Management, Irene D. Ramirez, (915) 541-4428]
11D.
The award of Solicitation No. 2013-254
for Barker Road Street and Drainage Improvements Phase II to Karlsruher, Inc. dba CSA
Constructors, for an estimated total amount of $330,942.41.
Department:
Engineering
and Construction Management
Award
to: Karlsruher, Inc. dba CSA
Constructors
El
Paso, TX
Base
Bid I: $154,266.74
Base
Bid II: $ 62,231.11
Base
Bid III: $ 64,610.56
Base
Bid IV: $ 49,834.00
Total
Estimated Award: $330,942.41
Time
for Completion: 120
Consecutive Calendar Days
Accounts: 471-71240-580270-2400-G_713CD014
471-71240-580270-2400-G_713PS014
Funding
Source: 38TH
year Community Development Block
Grant,
EPWU
District: 3
It
is requested that the City Manager be authorized to establish the funding
sources and make any necessary budget transfers and execute any and all
documents necessary for execution of this award.
Work
under this unit price contract is only an estimated value and will be ordered,
performed, invoiced, and paid by measure quantity. The actual cost of this
contract may be higher or lower than the total estimated value and will be the
sum total of unit prices at the end of the contract term.
As
a part of this award, upon the review of the City Attorney, the City Engineer
may without further authorization from City Council approve contract changes
which are necessary for proper execution of the work and carrying out the
intent of the project, which are in accordance with applicable law, do not make
changes to the prices and are within the appropriate budget.
This
is a low bid, unit-price contract.
The
Engineering & Construction Management Department recommends that SAAB Site
Contractors, L.P. be deemed non-responsive for exceeding the 5% mobilization cost
maximum for Base Bid I and that the contract be awarded as indicated to Karlsruher, Inc. dba CSA
Constructors, the lowest responsive and responsible bidder.
[Engineering and
Construction Management, Irene D. Ramirez, (915) 541-4428]
REGULAR AGENDA -
INTRODUCTIONS
12.
INTRODUCTION OF ORDINANCES PURSUANT TO
SECTION 3.9 OF THE EL PASO CITY CHARTER:
Public
comment typically is not taken during the introduction of ordinances.
Public
comments are invited at the date of the scheduled public hearing.
12A.
An Ordinance
vacating a portion of 9.5’ alley adjacent to Lots 29 and 30, Block 1, Map of
Orchard Addition, City of El Paso, El Paso County, Texas. SURW12-00006
Applicant information: Daniel
Lujan (District 8)
[City Development, Raul Garcia, (915) 541-4935]
PUBLIC
HEARING WILL BE HELD ON OCTOBER 1, 2013, FOR ITEM 12A
12B.
An Ordinance approving
an amendment to a Detailed Site Development Plan on planned residential
development Special Permit No. SU-00005 approved June 27, 2000, to reduce side and cumulative (side and side
street) setbacks for Lot 11, Block 1, Montoya Oaks Estates, City of El Paso, El
Paso County, Texas, pursuant to Section 20.04.150 and 20.10.470. The penalty is as provided for in Chapter
20.24 of the El Paso City Code. Property
owner: Adriana Elena Del Valle Garcia,
Location: 700 Montoya Oak Lane,
PZDS13-00015. (District
1)
[City Development, Arturo
Rubio, (915) 541-4633]
12C.
1. An Ordinance
changing the zoning of a portion of Lot 27, Lots 28 to 32, Block 54, Bassett
Addition, and all of Blocks 55 & 56 and CLSD Streets BTW, 2201 Mills, City
of El Paso, El Paso County, Texas, from M-1 (Manufacturing) to C-4
(Commercial), and imposing a condition.
The penalty is as provided for in Chapter 20.24 of the El Paso City
Code. Subject Property: 2201 Mills.
Property Owner: E.P.I.L.D.,
Inc. PZRZ13-00016 (District 8)
[City Development, Michael
McElroy, (915) 541-4238]
2. An Ordinance granting Special
Permit No. PZST13-00011, to allow for Infill Development with an 83 percent
parking reduction in the C-4 (Commercial) zoning district, on the property
described as a portion of Lot 27, Lots 28 to 32, Block 54, Bassett Addition,
and All of Blocks 55 & 56 and CLSD Streets BTW, 2201 Mills, City of El
Paso, El Paso County, Texas, pursuant to Section 20.10.280 Infill Development
of the El Paso City Code. The penalty being as provided for in Chapter 20.24 of the El Paso
City Code. Subject property: 2201 Mills.
Property Owner: E.P.I.L.D.,
Inc. PZST13-00011 (District 8)
[City Development, Michael
McElroy, (915) 541-4238]
12D.
An Ordinance
releasing a condition placed on property by Ordinance No. 4795 which changed
the zoning of All of Tract 4H1D and 4H1E, A.F. Miller Survey No. 215, City of
El Paso, El Paso County, Texas and imposing condition. The penalty is as provided for in Chapter
20.24 of the El Paso City Code. Subject
Property: South of Mesa Street and East
of Confetti Drive. Property Owner: Dareen Kenda Homes, LLC. PZCR13-00006
(District 8)
[City Development, Andrew Salloum, (915) 541-4633]
12E.
An Ordinance
granting Special Permit No. PZST13-00017, to allow for Infill Development with
reduced lot width on the property described as a portion of Tract “C” of the
Country Club Place Southside, City of El Paso, El Paso County, Texas, Pursuant
to Section 20.10.280 Infill Development of the El Paso City Code. The penalty being as provided for in Chapter
20.24 of the El Paso City Code. Subject
Property: 918 & 920 W. Sunset
Road. Property Owner: VIA Mirada I, L.P. PZST13-00017
(District 8)
[City Development, Andrew Salloum, (915)
541-4633]
12F.
An Ordinance
granting Special Permit No. PZST13-00008, to allow for infill development with
a 50 percent parking reduction on the property described as Tract 4-C, Section
11, Block 81, Township 2, Texas and Pacific Railway Company Surveys, City of El
Paso, El Paso County, Texas, pursuant to Section 20.10.280 Infill Development
of the El Paso City Code. The penalty
being as provided for in Chapter 20.24 of the El Paso City Code. Subject Property: 5000 Riley. Property Owner: RNR Properties. PZST13-00008
(District 2)
[City Development, Michael
McElroy, (915) 541-4238]
PUBLIC
HEARING WILL BE HELD ON OCTOBER 15, 2013, FOR ITEMS 12B – 12F
Public Hearings will be held as part of the regular City Council meeting
that begins at approximately 8:30 a.m. All
interested persons present shall have an opportunity to be heard at that
time. After the public hearings, Council
may also delay taking action on Ordinances; no requirement is made by Section
3.9B of the El Paso City Charter to publish any further notice. Copies of all Ordinances are available for
review in the City Clerk’s office, 300 N. Campbell, Monday through Thursday,
7:00 a.m. to 6:00 p.m.
REGULAR AGENDA –
OTHER BIDS, CONTRACTS, PROCUREMENTS
13.
PURCHASING
AND STRATEGIC SOURCING:
13A. Discussion and action on the award
of Solicitation No. 2013-249 Mechanical Broom Sweepers (Re-bid) to Stewart
& Stevenson Truck Holdings dba On the Border
Freightliner of El Paso for a total estimated award of $839,956.
Department: General Services – Fleet
Division
Award to: Stewart & Stevenson Truck Holdings dba
On
the Border Freightliner of El Paso
El Paso, TX
Item(s): All
Option to Extend: Option to Purchase Additional Quantity
within 60 days of Award
Total Estimated Award: $839,956 (4 units)
Account No.: 190
– 28310 – 580040 – 4500 – PGSDVRP01
Funding Source: General Services Department –
Capital All
Years
Districts: All
This is a low bid, fixed-price,
single (one-time) purchase.
The Purchasing and Strategic Sourcing Department and General
Services – Fleet Division recommend award as indicated to Stewart &
Stevenson Truck Holdings dba On the Border
Freightliner of El Paso, the lowest responsive, responsible bidder.
[Purchasing and Strategic Sourcing, Bruce D. Collins, (915)
541-4313]
[General Services, Stuart C. Ed, (915) 621-6822]
[POSTPONED FROM 09-10-2013]
13B.
Discussion and action on the award of
Solicitation No. 2013-256 (Mosquito Control Chemicals) to Univar ES and Adapco, Inc. for an initial term estimated award of
$629,197.20.
Department:
Environmental
Services
Award
to Vendor 1: Univar
ES
Dallas, TX
Item(s): 1
& 5
Initial
Term: 3
Years
Option
to Extend: 2
Years
Annual
Estimated Award: $ 42,702.00
Initial
Term Estimated Award: $128,106.00
(3 Years)
Option
Estimated Award: $ 85,404.00 (2 Years)
Total
Estimated Award: $213,510.00
(3 Years +2 Years)
Award
to Vendor 2: Adapco, Inc.
Sanford,
FL
Item(s): 2,
3, & 4
Initial
Term: 3
Years
Option
to Extend: None
Annual
Estimated Award: $167,030.40
Initial
Term Estimated Award: $501,091.20
(3 Years)
Total
Estimated Award: $629,197.20
(3 Years)
Total
Estimated Award: $714,601.20
(3 Years +2 year Option for
Vendor
1)
Account
No.: 334-
34030- P3438- 531260- 3100
Funding Source: Environmental Services–Chemical
Supplies
Districts: All
This
is a low bid, unit price type contract.
The
Financial Services - Purchasing & Strategic Sourcing Department recommend
award as indicated to Univar ES and Adapco, Inc., the
lowest responsive, responsible bidder.
That
Clark Mosquito Control, Inc., J.C. Ehrlich Co., Inc. dba
Target Specialty Products and Alternate, J.C. Ehrlich Co., Inc. dba Target Specialty Products did not meet specifications
and are recommended to be deemed non-responsive.
[Purchasing and Strategic
Sourcing, Bruce D. Collins, (915) 541-4313]
[Environmental
Services, Ellen Smyth, (915) 621-6892]
13C.
Discussion and action on the award of Solicitation
No. 2013-258 (Janitorial Services – Police Department Facilities) to The Eagle
Janitorial Services for an initial term estimated award of $811,037.88.
Department:
General
Services – Facilities Maintenance
Division
Award
to: The
Eagle Janitorial Services
El
Paso, TX
Item(s): All
Initial
Term: 3
years
Option
to Extend: 2
years
Annual
Estimated Award: $270,345.96
Initial
Term Estimated Award: $811,037.88
(3 years)
Total
Estimated Award: $1,351,729.80
(5 years)
Account
No.: 231-522060-1000-31040-P3120
Funding
Source: General
Services Dept - General Fund –
Maintenance
Services Contracts - Janitorial
Districts: All
This
is a Best Value, service contract.
The
Purchasing & Strategic Sourcing Department and General Services –Facilities
Maintenance Division recommend award as indicated to The Eagle Janitorial
Services, the bidder offering the best value bid.
[Purchasing and
Strategic Sourcing, Bruce D. Collins, (915) 541-4313]
[General Services,
Stuart C. Ed, (915) 621-6822]
13D.
Discussion and action on the request
that the Purchasing Director, Purchasing and Strategic Sourcing
Department be authorized to exercise the City’s option
to extend current Contract 2010-181R Advanced Data Processing Inc. (Transport Medical
Billing, Collections and ePCR) Services with Advanced
Data Processing, Inc, DBA Intermedix
for one additional year pursuant to the provisions of an award approved by the
City Council on December 14, 2010. The
extended contract period will be from December 14, 2013 to December 13, 2014.
Department:
El
Paso Fire Department
Award
to: Advanced
Data Processing, Inc.
DBA
Intermedix
Fort
Lauderdale, FL
Option: One
[of Two]
Annual
Estimated Amount: $1,309,867.76
Total
Estimated Award: $3,929,603.28
(3 years)
Account
No.: 322
– 22070 - 522010 – 1000 – P2212
Funding
Source: General
Fund - Billing/Collect Agency
Contracts
Districts: All
This
is a Request for Proposals Services, (RFP) Contract
[Purchasing and
Strategic Souring, Bruce D. Collins, (915) 541-4313]
[Fire, Samuel Peña,
(915) 485-5600]
REGULAR AGENDA –
OTHER BUSINESS
14.
MAYOR
AND COUNCIL:
Presentation,
discussion, and action to have the Public Service Board provide an update on the
Stormwater projects that are pending that affect
flooding on I-10 in the vicinity of the Copia, Piedras intersection and the overflow of the Saipan/Ledo ponding area.
To include plans for prevention of the flooding in this area until the
projects are completed as well as future plans on stocking of sand bags in
severe rain storms so that the inventory does not deplete. [Representative Emma Acosta, (915) 541-4515]
EXECUTIVE
SESSION
The City Council
of the City of El Paso may retire into EXECUTIVE SESSION pursuant to Section 3.5A of the El Paso City Charter
and the Texas Government Code, Chapter 551, Subchapter D, to
discuss any of the following: (The items
listed below are matters of the sort routinely discussed in Executive Session,
but the City Council of the City of El Paso
may move to Executive Session any of the items on this agenda,
consistent with the terms of the Open Meetings Act and the Rules of City
Council.) The City Council will return
to open session to take any final action and may also, at any time during the
meeting, bring forward any of the following items for public discussion, as
appropriate.
Section 551.071 CONSULTATION
WITH ATTORNEY
Section 551.072 DELIBERATION
REGARDING REAL PROPERTY
Section 551.073 DELIBERATION REGARDING PROSPECTIVE
GIFTS
Section 551.074 PERSONNEL MATTERS
Section 551.076 DELIBERATION REGARDING SECURITY
DEVICES
Section 551.087 DELIBERATION REGARDING ECONOMIC
DEVELOPMENT NEGOTIATIONS
Discussion
and action on the following:
EX1.
PUC Docket No. 41809 Application of El Paso Electric
Company to Amend its Certificate of Convenience and Necessity for the Proposed
Montana Power Station to Montwood Substation 115-KV
Transmission Line in El Paso County.
(551.071)
[City
Attorney’s Office, Matthew Behrens, (915) 541-4450]
EX2.
PUC Docket No. 41403 Application of El Paso Electric Company for
Approval to Revise its Energy Efficiency Cost Recovery Factor and Request to
Establish Revised Cost Caps. (551.071) [City Attorney’s Office, Matthew Behrens, (915)
541-4450]
EX3.
Report on Potential Inquiry into the Rates and Services of Texas Gas
Service Company, a Division of ONEOK, Inc.
(551.071) [City Attorney’s Office, Matthew Behrens, (915)
541-4450]
12:15 p.m. – 12:45 p.m. CALL TO THE
PUBLIC – PUBLIC COMMENT
This time is reserved for members of
the public who would like to address the City Council on items that are not on
the City Council Agenda.
A
sign-up form is available on line at http://www.elpasotexas.gov/muni_clerk/contact_public.asp
for those who wish to sign up in advance of the meeting date and a sign-up form
is available outside the City Council Chambers at the City Clerk table for
those who wish to sign up on the day of the meeting.
NOTICE TO THE PUBLIC:
Sign Language interpreters
are provided for regular City Council meetings.
Copies of this Agenda will be provided in Braille, large print, or
audiotape upon requests made a minimum of 48 hours prior to the meeting.
Hearing Assistance Devices
are available upon request.
ALL REGULAR CITY COUNCIL AGENDAS ARE
PLACED ON THE INTERNET EVERY THURSDAY AT THE ADDRESS BELOW:
ADDITION
TO THE AGENDA FOR
REGULAR
CITY COUNCIL MEETING
COUNCIL
CHAMBERS, CITY HALL
TUESDAY,
SEPTEMBER 24, 2013
8:30 A.M.
The following is added to the City Council
Agenda of Tuesday, September 24, 2013 at 8:30 a.m.:
EXECUTIVE SESSION
The City Council
of the City of El Paso may retire into EXECUTIVE SESSION pursuant to Section 3.5A of the El Paso City Charter
and the Texas Government Code, Chapter 551, Subchapter D, to discuss any of the following:
(The items listed below are matters of the sort routinely discussed in
Executive Session, but the City Council of
the City of El Paso may move to Executive Session any of the items on
this agenda, consistent with the terms of the Open Meetings Act and the Rules
of City Council.) The City Council will
return to open session to take any final action and may also, at any time
during the meeting, bring forward any of the following items for public
discussion, as appropriate.
Section 551.071 CONSULTATION
WITH ATTORNEY
Section 551.072 DELIBERATION
REGARDING REAL PROPERTY
Section 551.073 DELIBERATION REGARDING PROSPECTIVE
GIFTS
Section 551.074 PERSONNEL MATTERS
Section 551.076 DELIBERATION REGARDING SECURITY
DEVICES
Section
551.087 DELIBERATION REGARDING
ECONOMIC DEVELOPMENT NEGOTIATIONS
Discussion and action on the following:
EX1.
Adela Guzman
v. City of El Paso, Texas, Cause No. 2012-DCV-02052 (551.071)
[City Attorney’s Office, Daniel Ortiz (915) 541-4550]
Sign Language interpreters are provided
for regular City Council meetings. Copies of this Agenda will be provided in
Braille, large print or audio tape upon requests made a minimum of 48 hours
prior to the meeting.
Hearing Assistance
Devices are available upon request.
ALL REGULAR CITY COUNCIL AGENDAS ARE PLACED ON THE
INTERNET EVERY THURSDAY AT THE ADDRESS BELOW:
Richarda
Duffy Momsen, City Clerk