City Council

Dee  Margo

Peter Svarzbein, District 1

Mayor

Alexsandra Annello, District 2

Cassandra Hernandez, District 3

Sam Morgan, District 4

Tommy Gonzalez

Isabel Salcido, District 5

City Manager

Claudia L. Rodriguez, District 6

Henry Rivera, District 7

Cissy  Lizarraga, District 8

May 26, 2020

9:00 AM

Teleconference phone number 1-915-213-4096

Toll free number:  1-833-664-9267

Conference ID: 457-933-191#

TEMPORARY SUSPENSION OF OPEN MEETINGS LAWS DUE TO EMERGENCY

The Texas Governor temporarily suspended specified provisions of the Texas Open Meetings Act to allow telephonic or videoconference meetings and to avoid congregate settings in physical locations.

Notice is hereby given that a Regular Meeting of the City Council of the City of El Paso will be conducted on May 26, 2020 at 9:00 AM. Members of the public may view the meeting via the following means:

Via the City’s website. http://www.elpasotexas.gov/videos

Via television on City15,

YouTube: https://www.youtube.com/user/cityofelpasotx/videos

In compliance with the requirement that the City provide two-way communication for members of the public, members of the public may communicate with Council during public comment, and regarding agenda items by calling the following number:

1-915-213-4096 or Toll free number: 1-833-664-9267 Conference ID: 457-933-191#

The public is strongly encouraged to sign up to speak on items on this agenda before the start of this meeting on the following links:

http://www.elpasotexas.gov/municipal-clerk/meetings/city-council-meetings

and

http:/www2.elpasotexas.gov/municipal-clerk/signup_form.asp

The following members of City Council will be present via video conference:

Mayor Dee Margo and Representatives Peter Svarzbein, Alexsandra Annello, Cassandra Hernandez, Sam Morgan, Isabel Salcido, Claudia Rodriguez, Henry Rivera, and Cissy Lizarraga

A quorum of City Council must participate in the meeting.

At the request of the Mayor, the Invocation, Pledge of Allegiance, Proclamations, and Recognitions by Mayor have been temporarily suspended.

NOTICE TO THE PUBLIC

All matters listed under the CONSENT AGENDA, including those on the Addition to the Agenda, will be considered by  City Council to be routine and will be enacted by one motion unless separate discussion is requested by Council Members. Prior to the vote, members of the audience may ask questions regarding items on the consent agenda. When the vote has been taken, if an item has not been called out for separate discussion, the item has been approved. Council may, however, reconsider any item at any time during the meeting

CONSENT AGENDA - APPROVAL OF MINUTES:

1.

Goal 6: Set the Standard for Sound Governance and Fiscal Management

1.1.

Approval of Minutes of the Regular City Council Meeting of May 12, 2020, the Agenda Review of May 11, 2020, the Special Meeting of March 25, 2019, corrected minutes for the Special Meeting of February 6, 2020, and the Work Session of April 27, 2020.

All Districts

City Clerk's Office, Laura D. Prine, (915) 212-0049
(Attachment)

(Attachment)

(Attachment)

(Attachment)

(Attachment)

CONSENT AGENDA - REQUEST TO EXCUSE ABSENT CITY COUNCIL MEMBERS:

2.

REQUEST TO EXCUSE ABSENT CITY COUNCIL MEMBERS:

CONSENT AGENDA - RESOLUTIONS:

3.

Goal 1: Create an Environment Conducive to Strong, Sustainable Economic Development

3.1.

That the Director of Aviation or designee be authorized to submit a minor boundary modification application and all supporting documents and coordination with taxing entities for letters of support, to the U.S. Foreign Trade Zones Board, which will modify the boundaries of Foreign Trade Zone No. 68 to include the following parcel:

Legal description – 1 VISTA DEL SOL IND TR III #1 1 (EXC ELY PTS) (25.4575 AC), City of El Paso, El Paso County, Texas, commonly known as 950 Loma Verde Drive, El Paso, Texas 79936.

District 6

El Paso International Airport, Sam Rodriguez, (915) 212-1815

El Paso International Airport, David Panko, (915) 212-0480

(Attachment)

3.2.

That the Director of Aviation or designee be authorized to submit a minor boundary modification application and all supporting documents and coordination with taxing entities for letters of support, to the U.S. Foreign Trade Zones Board, which will modify the boundaries of Foreign Trade Zone No. 68 to include the following parcel:

Legal description – E BENNETT SURV 11 2A (6.942 AC) & 2B (0.6245 AC) & 2C (0.5366 AC) & 2D (0.1462 AC) & 2D2 (1.2061 AC) & 2E (0.9389 AC), City of El Paso, El Paso County, Texas, commonly known as 300 Revere, Suite B, El Paso, Texas 79905.

District 3

El Paso International Airport, Sam Rodriguez, (915) 212-1815

El Paso International Airport, David Panko, (915) 212-0480

(Attachment)

4.

Goal 2: Set the Standard for a Safe and Secure City

4.1.

The linkage to Strategic Plan is subsection 2.3 – Increase Public Safety Operational Efficiency, this contract is to support the Transport Medical Billing, Collections & ePCR Service.

Award summary:

That the City Manager be authorized to sign a Second Amendment of Contract 2016-385R Transport Medical Billing, Collections & ePCR Service by and between the CITY OF EL PASO and ADVANCED DATA PROCESSING, INC., a Delaware Corporation (“ADPI”), to delete from the scope of work the collection services related to ambulance billing for the 180 Days Past Due to 24 Months Past Due and Over 36 Months Past Due and the requirement for ADPI to engage a third party to provide collection services, in consideration of this Second Amendment, the City accepts the transfer of ownership of 106 FZ G1 Toughpads valued at $47,000.00; and

That ADPI agrees to reimburse the City, via credit to the monthly Contract invoice, for the cost of the Verizon Priority First Service used by the devices in providing medical transport services, in the amount $37.99 per line not to exceed four thousand twenty seven dollars ($4,027.00) per month.

This is a Request for Proposal, requirements contract.

All Districts

Purchasing and Strategic Sourcing, Bruce D. Collins, (915) 212-1181  

Fire Department, Mario D’Agostino, (915) 212-5605

(Attachment)

5.

Goal 3: Promote the Visual Image of El Paso

5.1.

A Resolution authorizing the City Manager to sign and accept on behalf of the City Public Right-of-Way Dedication Deeds from the City of El Paso, Canutillo Independent School District, and Westonlane, LLC, dedicating to the City of El Paso, Texas for the use as a public right-of-way 2.98 acres of land legally described as a 0.3629-acre portion of Tract 3-A-6, Nellie D. Mundy Survey No. 240, City of El Paso, El Paso County, Texas; AND a 0.6699-acre portion of Tract 3-A-2, Nellie D. Mundy Survey No. 240, City of El Paso, El Paso County, Texas; AND a 1.5221-acre portion of Tract 1-A, Nellie D. Mundy Survey No. 240, City of El Paso, El Paso County, Texas; AND a 0.4115-acre portion of Tract 3-A-1, Nellie D. Mundy Survey No. 240, City of El Paso, El Paso County, Texas; AND a 0.0103-acre portion of Tract 3-A-6, Nellie D. Mundy Survey No. 240, City of El Paso, El Paso County, Texas and being more fully described by metes and bounds and surveys in Exhibits "A" and "B" of the Dedication Deeds. Subject property: West of I-10 at Isela Rubalcava. Owners: City of El Paso, Canutillo Independent School District, and Westonlane, LLC. SURW20-00002

District 1

Planning and Inspections, Philip F. Etiwe, (915) 212-1553

Planning and Inspections, Nelson Ortiz, (915) 212-1606

(Attachment)

(Attachment)

5.2.

A Resolution authorizing the City Manager to sign and accept on behalf of the City Road Easement Dedication Deeds from the Catholic Properties of El Paso, Inc., Jose Luis Lopez Jr. Joined by Fabiola C. Lopez, Victoria Alvarez and Francisco Alvarez Jr., Jose Luis Garcia and Irene Gurany-Garcia, Wenceslao Briseno and Maria Briseno, Ruben and Carmen Perea, Ruben Perea Jr., Librado Vasquez, Jr., Librado Vazquez Jr. joined by Dora H. Vazquez, and Martha Irene Vazquez, dedicating to the City of El Paso, Texas eleven road easements totaling an approximate area of 0.416 acres in size. Right-of-Way improvements will be constructed within the easements which are being more fully described by metes and bounds and surveys in Exhibits “A” and “B” of the Dedication Deeds. Subject Property: South of Craddock at James. Owners: Catholic Properties of El Paso, Inc., Jose Luis Lopez Jr. Joined by Fabiola C. Lopez, Victoria Alvarez and Francisco Alvarez Jr., Jose Luis Garcia and Irene Gurany-Garcia, Wenceslao Briseno and Maria Briseno, Ruben and Carmen Perea, Ruben Perea Jr., Librado Vasquez, Jr., Librado Vazquez Jr. joined by Dora H. Vazquez, and Martha Irene Vazquez. SUET19-00007

District 7

Planning and Inspections, Philip F. Etiwe, (915) 212-1553

Planning and Inspections, Nelson Ortiz, (915) 212-1606

(Attachment)

(Attachment)

6.

Goal 4: Enhance El Paso’s Quality of Life through Recreational, Cultural and Educational Environments

6.1.

A Resolution to allow the Museums and Cultural Affairs Department to apply for $290,481.50 in federal funding from the USDA Farmers Market Promotion Grant Program to support the Downtown Art and Farmers Market.

All Districts

Museums and Cultural Affairs, Ben Fyffe, (915) 212-1708

(Attachment)

7.

Goal 6: Set the Standard for Sound Governance and Fiscal Management

7.1.

The linkage to the strategic plan is subsection 6.1 – Recruit and retain a skilled and diverse workforce. This contract will support the Human Resources Department in recruiting a skilled and diverse workforce.

Award Summary:

That the City Manager be authorized to sign a Consent to Assignment of Contract from Springsted Waters Incorporated. (Assignor) to Baker Tilly Virchow Krause, LLP an Illinois Limited Liability Partnership, (“Assignee”) with respect to the City of El Paso’s Contract No. 2018-974R.

Additionally, it is requested that the City Attorney's Office review and that the City Manager be authorized to execute any related contract documents and agreements necessary to effectuate this award.

All Districts

Purchasing and Strategic Sourcing, Bruce D. Collins, (915) 212-1181

Human Resources, Linda Ball Thomas, (915) 212-1240

(Attachment)

8.

Goal 7: Enhance and Sustain El Paso’s Infrastructure Network

8.1.

That the City Manager be authorized to sign Amendment #2 to Local Transportation Project Advance Funding Agreement by and between the City of El Paso and the State of Texas, acting by and through the Texas Department of Transportation, for the Davis Drive  Bridge Replacement Project (“Project”), to increase the funding for the Project for a scour analysis, and to amend the total estimated cost of the Project to $843,390.00 and the City’s estimated participation amount to $84,339.00 for the Project.

District 2

Capital Improvement, Yvette Hernandez, (915) 212-1860

Capital Improvement, Sam Rodriguez, (915) 212-0065

(Attachment)

(Attachment)

8.2.

That the City Manager be authorized to sign an Overhead Electrical Easement which will allow the El Paso Electric Company to provide electrical power to El Paso Water Utility adjacent to City property, more particularly described as portions of Tract 7E, Section 38, Block 79, Township 2, Texas and Pacific Railway Company Surveys, City of El Paso, El Paso County Texas.

District 5

Capital Improvement, Sam Rodriguez, (915) 212-1845

(Attachment)

CONSENT AGENDA - APPLICATIONS FOR TAX REFUNDS:

9.

Goal 6: Set the Standard for Sound Governance and Fiscal Management

9.1.

That the tax refunds listed on the attachment posted with this agenda be approved.  This action would allow us to comply with state law which requires approval by the legislative body, of refunds of tax overpayments, greater than $2,500.00. (See Attachment A)

All Districts

Tax Office, Maria O. Pasillas, (915) 212-1737

(Attachment)

CONSENT AGENDA - NOTICE FOR NOTATION:

10.

Goal 8: Nurture and Promote a Healthy, Sustainable Community

10.1.

City Representative Henry Rivera, District 7 discloses a bi-weekly donation of $105.00 to the El Pasoans Fighting Hunger Food Bank’s new Home Delivery Pilot Project, which will be donated by the Representative from his salary as a City Council member. The program is set to deliver emergency food boxes to vulnerable people who may be quarantined due to COVID-19 or who may be shut-in due to age or disability and have limited ability to get food on their own.

Representative Henry Rivera, (915) 212-0007

(Attachment)

CONSENT AGENDA - REQUEST FOR PROPOSAL:

11.

Goal 6: Set the Standard for Sound Governance and Fiscal Management

11.1.

This item’s goal linkage to the 2025 strategic goal is 6.6, Ensure continued financial stability and accountability through sound financial management, budgeting and reporting. This service will support the Department in realizing the revenue to which the City is entitled and ensure that hotels in El Paso accurately file lodging tax returns.

Award Summary:

The award of Solicitation No. 2020-780R Hotel Occupancy Tax Review to Avenu Insights and Analytics, LLC. for the review and audit of the City’s Hotels Occupancy Tax  Revenue for an initial term of three (3) years at an  estimated award of  $137,853.00. This award is to include a two-year option award of $91,902.00 for a five (5) year award of $229,755.00. The selected firm will be assigned a number of hotels to audit on an annual basis during the contract term by the Internal Audit Department.

Department:                          Internal Audit

Award to:                              Avenu Insights and Analytics, LLC.

                                              Centreville, VA

Item(s):                                 All

Initial Term:                           3 Years

Initial Estimated Award:        $137,853.00 (3 years)

Option Years                         $91,902.00 (2 Years)

Total Estimated Award:        $229,755.00 (5 Years)

Account No.:                         115-12030-1000-522150

Fund Source Name:             General Fund

Districts:                                All

The Purchasing & Strategic Sourcing Department and Internal Audit Department recommend award as indicated to Avenu Insights and Analytics, LLC. the bidder offering the best proposal.  In accordance with this award the City Manager or designee is authorized to exercise future options if needed.

All Districts

Purchasing and Strategic Sourcing, Bruce D. Collins, (915) 212-1181

Internal Audit, Edmundo S. Calderon, (915) 212-1365

(Attachment)

REGULAR AGENDA - OPERATIONAL FOCUS UPDATES:

12.

Goal 4: Enhance El Paso’s Quality of Life through Recreational, Cultural and Educational Environments

12.1.

Presentation and discussion on the Strategic Plan Goal Team Reports for the following team:

o   Goal 4 (Quality of Life)

            Deputy City Manager, Tracey Jerome

All Districts

Performance Office, Julie Baldwin-Muñoz (915) 212-1204

(Attachment)

(Attachment)

12.2.

Update - Parks Maintenance Plan.

All Districts

Streets and Maintenance, Richard Bristol, (915) 212-0151

(Attachment)

(Attachment)

12.3.

Presentation and discussion on The Power of our Strategic Plan: El Paso Transformational Results with reports by the following departments:

o   Museums and Cultural Affairs Department

o   Parks and Recreation

All Districts

City Manager's Office, Ben Fyffe, (915) 212-1708

Performance Office, Julie Baldwin-Muñoz, (915) 212-1204

(Attachment)

(Attachment)

13.

Goal 6: Set the Standard for Sound Governance and Fiscal Management

13.1.

Budget Update.

All Districts

City Manager's Office, Robert Cortinas, (915) 212-1067

(Attachment)

(Attachment)

14.

Goal 7: Enhance and Sustain El Paso’s Infrastructure Network

14.1.

Presentation and discussion on funding priorities where the City has programmed $190M in street improvements through the Capital Program and the funding priority of the Streets and Maintenance Department, focusing on street pavement condition and Traffic Safety.

All Districts

Capital Improvement, Sam Rodriguez, (915) 212-0065

Streets and Maintenance, Richard Bristol, (915) 212-0151

(Attachment)

(Attachment)

CALL TO THE PUBLIC – PUBLIC COMMENT

Call to the Public will begin at 12:00 p.m.  Sixty minutes in total will be devoted for Call to the Public. This time is reserved for members of the public who would like to address the City Council on items that are not on the City Council Agenda.

Members of the public may communicate with Council during public comment, and regarding agenda items by calling 1-915-213-4096 or toll free number 1-833-664-9267 at the prompt please enter the following Conference ID: 457-933-191#

A sign-up form is available on line at http:/www2.elpasotexas.gov/municipal-clerk/signup_form.asp for those who wish to sign up in advance of the meeting date.

REGULAR AGENDA - FIRST READING OF ORDINANCES

INTRODUCTION OF ORDINANCES PURSUANT TO SECTION 3.9 OF THE EL PASO CITY CHARTER:

Public comment typically is not taken during the first reading of ordinances. Public comments are invited at the date of the scheduled public hearing. Public Hearings will be held as part of the regular City Council meeting that begins at approximately 9:00 a.m. All interested persons present shall have an opportunity to be heard at that time. After the public hearings, Council may also delay taking action on Ordinances; no requirement is made by Section 3.9B of the El Paso City Charter to publish any further notice. Copies of all Ordinances are available for review in the City Clerk’s office, 300 N. Campbell, Monday through Friday, 8:00 a.m. to 5:00 p.m.

15.

Goal 3: Promote the Visual Image of El Paso:

15.1.

An Ordinance changing the zoning of Tracts 25C, 25D, and 25K, Section 38, Block 81, Township 1, T&P Railway Surveys, 9787 McCombs Street, City of El Paso, El Paso County, Texas from A-2 (Apartment) to C-1 (Commercial). The Penalty is as provided for in Chapter 20.24 of the El Paso City Code. The rezoning meets the intent of the Future Land Use designation for the property and is in accordance with Plan El Paso, the City’s Comprehensive Plan. Subject Property: 9787 McCombs Street; Owners: McCombs Village LLC. PZRZ20-00003

District 4

Planning and Inspections, Philip F. Etiwe, (915) 212-1553

Planning and Inspections, Adriana Martinez, (915) 212-1611

(Attachment)

PUBLIC HEARING WILL BE HELD ON JUNE 23, 2020

15.2.

An Ordinance changing the zoning of Portion of Lots 1 and 2, Pendale Industrial Unit A Replat, and Tracts 18D, 19D, and 20, Block 54, Ysleta Grant, 8600 Gateway Blvd. East, City of El Paso, El Paso County, Texas from P-I (Planned Industrial) to C-4 (Commercial), and imposing that a Detailed Site Development Plan be submitted and approved as per Section 20.04.150 of the El Paso City Code prior to the issuance of any building permit. The penalty is as provided for in Chapter 20.24 of the El Paso City Code. The rezoning meets the intent of the Future Land Use designation for the property and is in accordance with Plan El Paso, the City’s Comprehensive Plan. Subject Property: 8600 Gateway Blvd East.; Owners: Kessler Commercial Properties LLC; PZRZ19-00033

District 7

Planning and Inspections, Philip F. Etiwe, (915) 212-1553

Planning and Inspections, Adriana Martinez, (915) 212-1611

(Attachment)

PUBLIC HEARING WILL BE HELD ON JUNE 23, 2020

REGULAR AGENDA – OTHER BIDS, CONTRACTS, PROCUREMENTS

16.

Goal 2: Set the Standard for a Safe and Secure City

16.1.

The linkage to the Strategic Plan is subsection 2.5 - Take proactive approaches to prevent fire/medical incidents and lower regional risk. This award will support the safety of our community by lowering the regional risk of pest related diseases, which will provide residents, businesses and visitors a higher quality of life.

Contract Variance:

The difference in cost, based on the comparison from the previous contract is as follows: A decrease of $242,005.23 yearly, which represents a 48% decrease due to a decrease in the number of square feet of herbicide spraying needed.

Award Summary:

Discussion and action on the award of Solicitation No. 2020-738 Herbicide Spraying to Mario Alberto Gonzalez dba MG Evergreen, LLC for an initial term estimated award of $793,500.00. 

Department:                                        Streets and Maintenance

Award to:                                Mario Alberto Gonzalez dba MG                                                                                Evergreen, LLC

                                                            El Paso, TX

Item(s):                                                All

Initial Term:                                         3 years

Option to Extend:                                2 years

Annual Estimated Award:                   $264,500.00

Initial Term Estimated Award:                        $793,500.00 (3 years)

Total Estimated Award:                      $1,322,500.00 (5 years)

Account No.:                                       532 – 32120 – 522040 – 2305 - P3215

Funding Source:                                Environmental Fee

District(s):                                            All

This is a Best Value, unit price contract.

The Purchasing & Strategic Sourcing Department and Streets and Maintenance Department recommend award as indicated to Mario Alberto Gonzalez dba MG Evergreen, LLC, the bidder offering the best value bid.

All Districts

Purchasing and Strategic Sourcing, Bruce D. Collins, (915) 212-1181

Streets and Maintenance, Richard Bristol, (915) 212-7000

(Attachment)

16.2.

The linkage to the Strategic Plan is subsection 2.5 – Take proactive approaches to prevent fire/medical incidents to lower regional risks. The detectors are used in the field to prepare, respond and recover from incidents pertaining to terrorism.

Discussion and action on the request that the Director of Purchasing & Strategic Sourcing Department be authorized to issue a purchase order for a one time purchase to FarrWest Environmental Supply Inc., the sole source provider for Smiths GasID system. The detectors are used in the field to prepare, respond and recover from incidents pertaining to terrorism. The purchase order is for an amount not to exceed $64,950.00.

CONTRACT VARIANCE:

No contract variance.

Department:                       Fire

Award to:                           FarrWest Environmental Supply, Inc.

                                           Schertz, TX

Items:                                All

Total Estimated Award:     $64,950.00

Account No.:                      322-22130-2720-531320-G2018SHSP1

                                           322-22130-2720-580070-G2018SHSP1

Funding Source:                Federal Grant 

Districts:                             All

Reference No.:                  2020-935

This is a Sole Source, one time purchase.

All Districts

Purchasing and Strategic Sourcing, Bruce D. Collins, (915) 212-1181

Fire Department, Mario D’Agostino, (915) 212-5605

(Attachment)

17.

Goal 5: Promote Transparent and Consistent Communication Among All Members of the Community

17.1.

The linkage to the Strategic Plan is subsection 5.2 – Leverage and expand the use of current and new technology to reduce inefficiencies and improve communications. This contract provides continuing maintenance and support for online submittals of license and permit applications, including payments for residents and businesses.

Award Summary:

Discussion and action on the request that the Director of Purchasing & Strategic Sourcing Department be authorized to issue purchase orders to Accela Inc., the creator and sole provider of the Accela Software System for licensing, for a three (3) year term in the estimated amount of $1,176,917.87 with the stipulation that the vendor provides an updated sole source letter and affidavit each year.  This purchase supports Licensing, Permitting, Plan Review and Code Enforcement record management. The software solution also includes the Online Citizen Access Portal used by citizens and businesses for submittal of License and Permit applications, as well as online payment.

Contract Variance:

The difference in cost, based on the comparison to the previous contracts, is a 4% increase, for a total of $45,266.07 over the 3 years of the contract.

Department:                           Department of Information Technology Services

Award to:                                Accela, Inc.

                                               San Ramon, CA

Total Estimated Award:          $1,176,917.87

Account No.:                          239-1000-15240-P1506-522020

Funding Source:                     General Fund

District(s):                               All

Reference No.:                      2020-684

This is a Sole Source, requirements contract.

Additionally, it is requested that the City Attorney's Office review and that the City Manager be authorized to execute any related contract documents and agreements necessary to effectuate this award.

All Districts

Purchasing and Strategic Sourcing, Bruce D. Collins, (915) 212-1181

Department of Information Technology Services, Araceli Guerra, (915) 214-0072

(Attachment)

18.

Goal 8: Nurture and Promote a Healthy, Sustainable Community

18.1.

The linkage to the strategic plan is subsection 8.1 – Deliver prevention, intervention and mobilization services to promote a healthy, productive and safe community. This contract will support the Public Health Department to conduct programs to control and prevent the spread of Sexually Transmitted Diseases.

Discussion and action on the request that the Director of the Purchasing and Strategic Sourcing Department be authorized to issue a Purchase Order(s) to Gen-Probe Sales & Services, Inc (a subsidiary of Hologic, Inc) the sole source for the Aptima Combo 2 Assay and Panther Instrument System supplies. This contract will allow the Public Health Department to purchase associated kits, assays and reagents for their Panther Instrument System.

Department:                             Public Health

Award to:                                  Gen-Probe Sales & Services, Inc

                                                 (a subsidiary of Hologic, Inc)

                                                 San Diego, CA

Initial Term:                              3 years

Annual Estimated Amount:      $  75,000.00

Initial Term Estimated Award:  $ 225,000.00(3 years)

Total Estimated Award:            $ 225,000.00 (3 years)

Account No.:                            531120-341-2140-41270-GT412020

Funding Source:                       Federal Funds

District(s):                                All       

Sole Source No.:                     2020-764

This is a Sole Source, requirements contract.

All Districts

Purchasing and Strategic Sourcing, Bruce D. Collins, (915) 212-1181

Public Health, Angela Mora, (915) 212-6500

(Attachment)

18.2.

This purchase relates to the 2025 strategic plan as follows: 8.3: Enhance animal services to ensure El Paso's pets are provided a safe and healthy environment. This contract will support the Department in keeping El Paso's pets safe and healthy.

Award Summary:

Discussion and action on the award of Solicitation No. 2020-708 Veterinary Medical Supplies to Intervet, Inc., dba Merck Animal Health for an initial three (3) year term for an estimated award of $825,000.00. The award is to include a two (2) year option award of $550,000.00 for a five (5) year award of $1,375,000.00.  The award of this contract will provide medical supplies for the Department of Animal Services.

Contract Variance:  No contract variance.

Department:                            Animal Services

Award to:                                 Intervet, Inc., dba Merck Animal Health

                                               Madison, NJ

Item(s):                                    Group IV

Initial Term:                             3 years

Option to Extend:                    2 years

Annual Estimated Award:       $275,000.00

Initial Term Estimated Award:            $825,000.00 (3 years)

Total Estimated Award:          $1,375,00.00 (5 years)

Account No.:                           225-2580-25120-531120       

Funding Source:                     Animal Service Fund

District(s):                                All

This is a low bid, unit price contract.

The Purchasing & Strategic Sourcing Department and Department of Animal Services recommend award as indicated to Intervet, Inc., dba Merck Animal Health, the lowest, responsive and responsible bidder and that Butler Animal Health Holding Company, LLC dba Covetrus North America and MWI Veterinary Supply dba MWI Animal Health be deemed non-responsive in all groups for not selecting Price Adjustment Factor. Deem Midwest Veterinary Supply, Inc., non-responsive in all groups for not submitting manufacturer’s price list with their bid. Also, that Premier Scientific, LLC be deemed non-responsive for not acknowledging amendment.

In accordance with this award, the City Manager or designee is authorized to exercise future options if needed.

All Districts

Purchasing and Strategic Sourcing, Bruce D. Collins, (915) 212-1181

Animal Services, Paula Powell, (915) 212-8703

(Attachment)

REGULAR AGENDA – PUBLIC HEARINGS AND SECOND READING OF ORDINANCES

19.

Goal 3: Promote the Visual Image of El Paso

19.1.

An Ordinance granting Special Permit No. PZST20-00003, to allow for parking spaces (serving another property) on the property described as Lots 1 & 2, Block 20, Second Addition to Womble Addition, 401 & 405 Hardy Circle, City of El Paso, El Paso County, Texas, pursuant to Section 20.04.260 of the El Paso City Code.  The penalty being as provided in Chapter 20.24 of the El Paso City Code. Subject Property: 401 & 405 Hardy Circle. Property Owner: Old Dominion Freight Line, Inc. PZST20-00003

District 3

Planning and Inspections, Philip F. Etiwe, (915) 212-1553

Planning and Inspections, Andrew Salloum, (915) 212-1603

(Attachment)

(Attachment)

REGULAR AGENDA - OTHER BUSINESS

20.

Goal 2: Set the Standard for a Safe and Secure City

20.1.

Discussion and action that the City Manager be authorized to sign an Agreement for Professional Services by and between the CITY OF EL PASO and MNK ARCHITECTS, INC., Texas Corporation, for a project known as “ARCHITECT AND ENGINEERING SERVICES FOR EL PASO POLICE DEPARTMENT EASTSIDE REGIONAL COMMAND CENTER” for an amount not to exceed TWO MILLION THREE HUNDRED SEVENTY-NINE THOUSAND FORTY-SIX DOLLARS AND FORTY-EIGHT CENTS ($2,379,046.48); and that the City Engineer is authorized to approve additional Basic Services and Reimbursables for an amount not to exceed Fifty Thousand and No/100 Dollars ($50,000.00) and to approve Additional Services for an amount not to exceed Fifty Thousand and No/100 Dollars ($50,000.00) if such services are necessary for the proper execution of the project and that the increased amounts are within the appropriate budgets of the project for a total amount of TWO MILLION FOUR HUNDRED SEVENTY-NINE THOUSAND FORTY-SIX DOLLARS AND FORTY-EIGHT CENTS ($2,479,046.48); and that the City Manager be authorized to establish the funding sources and make any necessary budget transfers and execute any and all documents necessary for the execution of the Agreement.

District 5

Capital Improvement, Sam Rodriguez, (915) 212-1845

(Attachment)

(Attachment)

21.

MAYOR AND COUNCIL

21.1.

Update by City staff on the status of the Mountain to River Trail project.

All Districts

Representative Peter Svarzbein, (915) 212-1002

(Attachment)

(Attachment)

21.2.

Discussion regarding the process for City Attorney and City Manager employment contract evaluations.

Discussion regarding general questions related to employment contracts for City Attorney and City Manager

Discussion regarding City Council to determine outside counsel regarding evaluation process and overall general questions related to employment contracts.

All Districts

Representative Cassandra Hernandez, (915) 212-0003

(Attachment)

21.3.

That the City Manager be authorized to execute a letter of support from the Mayor and City Council of El Paso reinforcing their support for the Tesla expansion and related suppliers to be located in El Paso Texas.

All Districts

Representative Claudia L. Rodriguez, (915) 212-0006

(Attachment)

21.4.

Presentation and update by Justin Rotti, Endeavors Outreach Specialist, on the $3.25 million grant from CARES Act funding received by Endeavors to Assist Veterans Impacted by COVID-19.

All Districts

Representative Henry Rivera, (915) 212-0007

(Attachment)

21.5.

Discussion and action to direct the City Manager to have City staff develop a plan to re-open Scenic Drive exclusively to pedestrians, allowing for enhanced safety distancing and a healthy recreational option for El Pasoans to utilize.

All Districts

Representative Peter Svarzbein, (915) 212-1002

Representative Alexsandra Annello, (915) 212-0002

(Attachment)

21.6.

Discussion and action on support from the Mayor and City Council Representatives to U.S. Texas Senators on the HEROES Act where dollars are allocated to local governments.

All Districts

Representative Alexsandra Annello, (915) 212-0002

Representative Cassandra Hernandez, (915) 212-0003

(Attachment)

21.7.

Discussion and action to direct the City Attorney to provide City Council an analysis of the requirements of the City’s Ethics Ordinance including  the release of confidential information and to provide recommendations that will protect the taxpayers and provide the consequences for violations of the Ethics Ordinance.

All Districts

Representative Henry Rivera, (915) 212-0007

(Attachment)

EXECUTIVE SESSION

TEMPORARY SUSPENSION OF OPEN MEETINGS LAWS DUE TO EMERGENCY

The Texas Governor temporarily suspended specified provisions of the Texas Open Meetings Act to allow telephonic or videoconference meetings and to avoid congregate settings in physical locations.

The following members of City Council will be present via video conference:

Mayor Dee Margo and Representatives Peter Svarzbein, Alexsandra Annello, Cassandra Hernandez, Sam Morgan, Isabel Salcido, Claudia Rodriguez, Henry Rivera, and Cissy Lizarraga

The City Council of the City of El Paso may retire into EXECUTIVE SESSION pursuant to Section 3.5A of the El Paso City Charter and the Texas Government Code, Chapter 551, Subchapter D, to discuss any of the following: (The items listed below are matters of the sort routinely discussed in Executive Session, but the City Council of the City of El Paso may move to Executive Session any of the items on this agenda, consistent with the terms of the Open Meetings Act and the Rules of City Council.) The City Council will return to open session to take any final action and may also, at any time during the meeting, bring forward any of the following items for public discussion, as appropriate.

Goal 6: Set the Standard for Sound Governance and Fiscal Management

Discussion and action on the following:

EX1.

Public Utility Commission of Texas Docket No. 50277 Application of El Paso Electric Company to amend its Certificate of Convenience and Necessity for an additional generating unit at the Newman Generating Station in El Paso County and the City of El Paso. Matter: 19-1008-134 (551.071) (551.087)

City Attorney's Office, Karla M. Nieman, (915) 212-0033

EX2.

Application of El Paso Electric Company for Approval to revise its Energy Efficiency Cost Recovery Factor and request to establish Revised Cost Cap, PUC Docket No. 50806.  (20-1008-146) (551.071)

City Attorney's Office, Karla M. Nieman(915) 212-0033

EX3.

Real estate negotiations with TxDOT. Matter No.: 19-1003-974 (551.071) (551.072)

City Attorney’s Office, Karla M. Nieman, (915) 212-0033

El Paso International Airport, Sam Rodriguez, (915) 212-0065

EX4.

Discussion of Conservation Easement on approximately 1,000 acre owned by the City of El Paso in Northwest El Paso. (19-1007-2442) (551.071) (551.072)

Capital Improvement, Sam Rodriguez, (915) 212-0065

EX5.

Discussion of Conservation Easement on Knapp Land Open Space owned by the City of El Paso. (19-1007-2420) (551.071) (551.072)

Capital Improvement, Sam Rodriguez, (915) 212-0065

ADJOURN

NOTICE TO THE PUBLIC:

Sign Language interpreters are provided for regular City Council meetings. Copies of this Agenda will be provided in Braille, large print, or audiotape upon requests made a minimum of 48 hours prior to the meeting.

ALL REGULAR CITY COUNCIL AGENDAS ARE PLACED ON THE INTERNET ON THURSDAY PRIOR TO THE MEETING AT THE ADDRESS BELOW:

http://www.elpasotexas.gov/