City Council

Oscar Leeser

Peter Svarzbein, District 1

Mayor

Jim Tolbert, District 2

Emma Acosta, District 3

Carl L. Robinson, District 4

Tommy Gonzalez

Michiel R. Noe, District 5

City Manager

Claudia Ordaz, District 6

Lily Limón, District 7

Cortney Carlisle Niland, District 8

October 18, 2016

COUNCIL CHAMBERS, CITY HALL

8:00 AM

AND

LEGISLATIVE REVIEW MEETING OF THE WHOLE

300 N. CAMPBELL

MAIN CONFERENCE ROOM, 2^ND FLOOR

October 17, 2016

9:00 AM

ROLL CALL

INVOCATION BY POLICE, FIRE AND CIMA CHAPLAIN SAM FARAONE

PLEDGE OF ALLEGIANCE

Burnet Elementary School

Ashley Pizarro

Vicente Hernandez

Emily Fernandez

Yulissa Diego

Juan Salgado

Eunice Mendoza

Alan Perea

NOTICE TO THE PUBLIC

All matters listed under the CONSENT   AGENDA, including those on the Addition to the Agenda, will be considered by   City Council to be routine and will be enacted by one motion unless separate   discussion is requested by Council Members. Prior to the vote, members of the   audience may ask questions regarding items on the consent agenda. When the vote   has been taken, if an item has not been called out for separate discussion,   the item has been approved. Council may, however, reconsider any item at any   time during the meeting

CONSENT AGENDA - APPROVAL OF MINUTES:

1.

Goal 6: Set the Standard for Sound Governance and Fiscal Management

1.1.

Approval of Minutes for the Regular City Council Meeting of October 4, 2016.

Municipal Clerk, Richarda Duffy Momsen, (915) 212-0049

(Attachment)

CONSENT AGENDA - REQUEST TO EXCUSE ABSENT CITY COUNCIL MEMBERS:

2.

REQUEST TO EXCUSE CITY COUNCIL MEMBERS:

CONSENT AGENDA - RESOLUTIONS:

3.

Goal 3: Promote the Visual Image of El Paso

3.1.

That the Solid Waste liens on the attachment posted with this agenda be approved. (See Attachment A)

All Districts

Environmental Services, Ellen Smyth, (915) 212-6060

(Attachment)

4.

Goal 4: Enhance El Paso’s Quality of Life through Recreational, Cultural and Educational Environments

4.1.

That the City Council declares that the expenditure of District 3 discretionary funds in the amount not to exceed $ 10,000 to help defray the cost of printing and publishing the book entitled “El Paso Vietnam Veterans: Our Heroes, Their Stories” and finding that a public purpose is being served by the publishing of the book by preserving the history of Vietnam era veterans from the City of El Paso.  The preservation and contributions by El Paso Vietnam Veterans are being celebrated which places the City of El Paso in favorable light.  Once the book is published, it will be provided without additional cost to the City of El Paso for placement in all public library branches for the use of the general public which also serves a public purpose.

Representative Emma Acosta, (915) 212-0003

(Attachment)

4.2.

That the City Manager is authorized to sign a letter addressed to the Institute of Museums and Library Services terminating grant #MA-10-14-0333-14 Paseo al Arte.

That the City Manager is authorized to sign all documents necessary to terminate grant #MA-10-14-0333-14 Paseo al Arte.

All Districts

Museums and Cultural Affairs, Tracey Jerome, (915) 212-1767

Museums and Cultural Affairs, Ben Fyffe, (915) 212-1766

(Attachment)

5.

Goal 6: Set the Standard for Sound Governance and Fiscal Management

5.1.

That the City finds that The Villegas CPA Firm showed a good cause to extend the deadline to apply for a refund of the overpayment of the 2012 taxes and the tax refund in the amount of $1,529.86 is approved.

All Districts

Tax Office, Maria O. Pasillas, (915) 212-1737

(Attachment)

5.2.

That the City finds that Lone Star Title Company of El Paso showed a good cause to extend the deadline to apply for a refund of the overpayment of the 2011 taxes and the tax refund in the amount of $37.63 is approved.

All Districts

Tax Office, Maria O. Pasillas, (915) 212-1737

(Attachment)

5.3.

That the City finds that Ocwen Loan Servicing, LLC showed a good cause to extend the deadline to apply for a refund of the overpayment of the 2012 taxes and the tax refund in the amount of $5.89 is approved.

All Districts

Tax Office, Maria O. Pasillas, (915) 212-1737

(Attachment)

5.4.

That the City finds that Ocwen Loan Servicing, LLC showed a good cause to extend the deadline to apply for a refund of the overpayment of the 2011 taxes and the tax refund in the amount of $20.00 is approved.

All Districts

Tax Office, Maria O. Pasillas, (915) 212-1737

(Attachment)

5.5.

That the City finds that Paradise Settlement Services, LLC showed a good cause to extend the deadline to apply for a refund of the overpayment of the 2011 taxes and the tax refund in the amount of $622.12 is approved.

All Districts

Tax Office, Maria O. Pasillas, (915) 212-1737

(Attachment)

5.6.

That the City finds that Paradise Settlement Services, LLC showed a good cause to extend the deadline to apply for a refund of the overpayment of the 2011 taxes and the tax refund in the amount of $21.45 is approved.

All Districts

Tax Office, Maria O. Pasillas, (915) 212-1737

(Attachment)

5.7.

That the City finds that Sierra Title Company, Inc. showed a good cause to extend the deadline to apply for a refund of the overpayment of the 2012 taxes and the tax refund in the amount of $87.23 is approved.

All Districts

Tax Office, Maria O. Pasillas, (915) 212-1737

(Attachment)

5.8.

That the City finds that Sierra Title Company, Inc. showed a good cause to extend the deadline to apply for a refund of the overpayment of the 2012 taxes and the tax refund in the amount of $30.60 is approved.

All Districts

Tax Office, Maria O. Pasillas, (915) 212-1737

(Attachment)

5.9.

That the City finds that Dulce M. Montano through Sierra Title fka Lawyers Title of El Paso showed a good cause to extend the deadline to apply for a refund of the overpayment of the 2011 taxes and the tax refund in the amount of $56.61 is approved.

All Districts

Tax Office, Maria O. Pasillas, (915) 212-1737

(Attachment)

5.10.

That the City finds that Antonio and Nadia de la Rosa through sierra Title fka Lawyers Title of El Paso showed a good cause to extend the deadline to apply for a refund of the overpayment of the 2012 taxes and the tax refund in the amount of $55.83 is approved.

All Districts

Tax Office, Maria O. Pasillas, (915) 212-1737

(Attachment)

5.11.

That the City finds that Armando A. Rubio through Sierra Title fka Lawyers Title of El Paso showed a good cause to extend the deadline to apply for a refund of the overpayment of the 2011 taxes and the tax refund in the amount of $258.24 is approved.

All Districts

Tax Office, Maria O. Pasillas, (915) 212-1737

(Attachment)

5.12.

That the City finds that Carol B. Cantrell Revocable Living Trust through Sierra Title fka Lawyers Title of El Paso showed a good cause to extend the deadline to apply for a refund of the overpayment of the 2011 taxes and the tax refund in the amount of $3,784.80 is approved.

All Districts

Tax Office, Maria O. Pasillas, (915) 212-1737

(Attachment)

5.13.

That the City finds that David and Shelly Mansfield through Sierra title fka Lawyers title of El Paso showed a good cause to extend the deadline to apply for a refund of the overpayment of the 2011 taxes and the tax refund in the amount of $32.58 is approved.

All Districts

Tax Office, Maria O. Pasillas, (915) 212-1737

(Attachment)

5.14.

That the City finds that Raul and Magnolia Hernandez through Sierra Title fka Lawyers Title of El Paso showed a good cause to extend the deadline to apply for a refund of the overpayment of the 2011 taxes and the tax refund in the amount of $49.26 is approved.

All Districts

Tax Office, Maria O. Pasillas, (915) 212-1737

(Attachment)

5.15.

That the City finds that Roma Homes, Inc. through Sierra Title fka Lawyers Title of El Paso showed a good cause to extend the deadline to apply for a refund of the overpayment of the 2011 taxes and the tax refund in the amount of $31.09 is approved.

All Districts

Tax Office, Maria O. Pasillas, (915) 212-1737

(Attachment)

5.16.

That the City finds that Anita Palladino through Sierra Title fka Lawyers Title of El Paso showed a good cause to extend the deadline to apply for a refund of the overpayment of the 2011 taxes and the tax refund in the amount of $70.01 is approved.

All Districts

Tax Office, Maria O. Pasillas, (915) 212-1737

(Attachment)

5.17.

That the City finds that Michael Chuhay showed a good cause to extend the deadline to apply for a refund of the overpayment of the 2012 taxes and the tax refund in the amount of $1,936.10 is approved.

All Districts

Tax Office, Maria O. Pasillas, (915) 212-1737

(Attachment)

5.18.

That the City finds that Patrick and Patricia Graham through Sierra Title fka Lawyers Title of El Paso showed a good cause to extend the deadline to apply for a refund of the overpayment of the 2011 taxes and the tax refund in the amount of $19.98 is approved.

All Districts

Tax Office, Maria O. Pasillas, (915) 212-1737

(Attachment)

5.19.

That the City finds that Cesar Ortega through Sierra Title fka Lawyers Title of El Paso showed a good cause to extend the deadline to apply for a refund of the overpayment of the 2012 taxes and the tax refund in the amount of $50.97 is approved.

All Districts

Tax Office, Maria O. Pasillas, (915) 212-1737

(Attachment)

5.20.

That the City finds that Lone Star Title Company of El Paso, Inc. showed a good cause to extend the deadline to apply for a refund of the overpayment of the 2012 taxes and the tax refund in the amount of $8.64 is approved.

All Districts

Tax Office, Maria O. Pasillas, (915) 212-1737

(Attachment)

5.21.

That the City finds that Lone Star Title Company of El Paso, Inc. showed a good cause to extend the deadline to apply for a refund of the overpayment of the 2011 taxes and the tax refund in the amount of $176.01 is approved.

All Districts

Tax Office, Maria O. Pasillas, (915) 212-1737

(Attachment)

5.22.

That the City finds that Lone Star Title Company of El Paso, Inc. showed good cause to extend the deadline to apply for a refund of the overpayment of the 2012 taxes and the tax refund in the amount of $372.87 is approved.

All Districts

Tax Office, Maria O. Pasillas, (915) 212-1737

(Attachment)

5.23.

That the City finds that Lone Star Title Company of El Paso, Inc. showed a good cause to extend the deadline to apply for a refund of the overpayment of the 2012 taxes and the tax refund in the amount of $26.37 is approved.

All Districts

Tax Office, Maria O. Pasillas, (915) 212-1737

(Attachment)

5.24.

That the City finds that Lone Star Title Company of El Paso, Inc. showed a good cause to extend the deadline to apply for a refund of the overpayment of the 2012 taxes and the tax refund in the amount of $290.00 is approved.

All Districts

Tax Office, Maria O. Pasillas, (915) 212-1737

(Attachment)

5.25.

That the City finds that Lone Star Title Company of El Paso, Inc. showed a good cause to extend the deadline to apply for a refund of the overpayment of the 2012 taxes and the tax refund in the amount of $27.00 is approved.

All Districts

Tax Office, Maria O. Pasillas, (915) 212-1737

(Attachment)

5.26.

That the City finds that Lone Star Title of El Paso, Inc. showed a good cause to extend the deadline to apply for a refund of the overpayment of the 2011 taxes and the tax refund in the amount of $19.71 is approved.

All Districts

Tax Office, Maria O. Pasillas, (915) 212-1737

(Attachment)

5.27.

That the City finds that Lone Star Title Company of El Paso, Inc. showed a good cause to extend the deadline to apply for a refund of the overpayment of the 2012 taxes and the tax refund in the amount of $265.62 is approved.

All Districts

Tax Office, Maria O. Pasillas, (915) 212-1737

(Attachment)

5.28.

That the tax roll is hereby approved and constitutes the 2016 tax roll for all entities which the City Tax Assessor/Collector collects taxes.

All Districts

Tax Office, Maria O. Pasillas, (915) 212-1737

(Attachment)

6.

Goal 8: Nurture and Promote a Healthy, Sustainable Community

6.1.

A Resolution that the Policies and Procedures for the 2016-2017 and 2017-2018 Entitlement Grants adopted by City Council on August 25, 2015 and August 23, 2016 respectively, be amended to eliminate the ten percent cash match requirement for the subrecipient/project sponsor of the City’s Housing Opportunities for Persons with AIDS (HOPWA) Grant.

All Districts

Community and Human Development, Veronica R. Soto, (915) 212-0138

(Attachment)

6.2.

A Resolution that the Citizen Participation Plan for the City of El Paso be revised to:  (1) include the HUD-mandated Assessment of Fair Housing (AFH); (2) provide certain additional revisions recommended by the staff of Community and Human Development; and (3) reflect current practices and procedures and to remove obsolete language.

All Districts

Community and Human Development, Veronica R. Soto, (915) 212-0138

(Attachment)

6.3.

That the Mayor be authorized to sign an Interlocal Agreement between the City of El Paso (the “City”) and the University of Texas at El Paso (“UTEP”), for the period of October 18, 2016 through January 31, 2018, pursuant to which UTEP researchers shall conduct health research and make recommendations for policy and programs to improve the health status of underserved populations in El Paso, and for which the City shall pay UTEP up to $100,000.00 with funding from the Texas Healthcare and Quality Improvement Program 1115 Demonstration Waiver Program to support Medicaid Waiver projects.

All Districts

Public Health, Robert Resendes, (915) 212-6500

(Attachment)

6.4.

That the Mayor be authorized to sign an Interlocal Agreement between the City of El Paso and the University of Texas at Austin, (“UT”) for the period of October 18, 2016 through December 31, 2016, for the City to create a Purple Pages health care and social service recourse guide for the LGBT community, for which UT shall pay to the City of El Paso the amount of THREE THOUSAND DOLLARS AND NO/100 ($3,000.00).

All Districts

Public Health, Robert Resendes, (915) 212-6500

(Attachment)

6.5.

That the Mayor be authorized to sign an Interlocal Agreement between the City of El Paso and the City of Anthony, Texas, (“City of Anthony”) for the period of September 1, 2016 through August 31, 2017, for the provision of public health and environmental services by the City of El Paso to the City of Anthony, for which the City of Anthony shall pay to the City of El Paso an annual amount of SIXTY TWO THOUSAND ONE HUNDRED THIRTEEN DOLLARS AND NO/100 ($62,113.00).

All Districts

Public Health, Robert Resendes, (915) 212-6500

(Attachment)

6.6.

That the Mayor be authorized to sign a First Amendment to Interlocal Agreement between the City of El Paso (the “City”) and the University of Texas Health Science Center at Houston (“UTHSC-H”), to acknowledge a change to key personnel in the UTHSC-H research team, include additional subjects to the research project, to extend the ending date to December 31, 2017, and to pay for the additional months of data collection from the new research subjects, regarding a project through which UTHSC-H researchers shall conduct health research and make recommendations for policy and programs to improve the health status of underserved populations in El Paso, and for which the City shall pay UTHSC-H the sum of $100,000 with funding from the Texas Healthcare and Quality Improvement Program 1115 Demonstration Waiver Program to support Medicaid Waiver projects.

All Districts

Public Health, Robert Resendes, (915) 212-6500

(Attachment)

6.7.

That the Mayor be authorized to sign an Interlocal Agreement between the City of El Paso and the Town of Clint Texas, (“Town of Clint”) for the period of September 1, 2016 through August 31, 2017, for the provision of public health and environmental services by the City of El Paso to the Town of Clint, for which the Town of Clint shall pay to the City of El Paso an annual amount of TWELVE THOUSAND SIX HUNDRED SIX DOLLARS AND NO/100 ($12,606.00).

All Districts

Public Health, Robert Resendes, (915) 212-6500

(Attachment)

CONSENT AGENDA - BOARD RE-APPOINTMENTS:

7.

Goal 8: Nurture and Promote a Healthy, Sustainable Community

7.1.

Marc A. Salazar to the Fair Housing Task Force by Representative Emma Acosta, District 3. NOTE: Category-Advocate for the disabled.

Representative Emma Acosta, (915) 212-0003

(Attachment)

CONSENT AGENDA - BOARD APPOINTMENTS:

8.

Goal 4: Enhance El Paso’s Quality of Life through Recreational, Cultural and Educational Environments

8.1.

Donald Sevigny to the Historic Landmark Commission by Representative Claudia Ordaz, District 6.

Representative Claudia Ordaz, (915) 212-0006

(Attachment)

CONSENT AGENDA - NOTICE OF CAMPAIGN CONTRIBUTIONS:

9.

Goal 6: Set the Standard for Sound Governance and Fiscal Management

9.1.

For notation pursuant to Section 2.92.110 of the City Code: receipt of campaign contributions by City Representative Emma Acosta on June 30, 2016  in the amount of $500.00 from Randall J. Bowling; on June 30, 2016 in the amount of $500.00 from Richard V. Teschner.

Representative Emma Acosta, (915) 212-0003

(Attachment)

CONSENT AGENDA - BEST VALUE PROCUREMENTS:

10.

Goal 2: Set the Standard for a Safe and Secure City

10.1.

The award of Solicitation No. 2016-1236 (Janitorial Services – Fire Facilities (4 buildings) and NW Corral to Francisco Corral dba Eagle Janitorial Service for an initial term estimated award of $266,650.20.  The award is to include a two (2) year optional amount of $177,766.80 for a total five (5) year award of $444,417.00.   

Department:                                Streets & Maintenance

Vendor:                                        Francisco Corral dba Eagle Janitorial Service

                                                    El Paso, TX

Item(s):                                        All

Initial Term:                                 3 years

Option to Extend:                        2 years

Annual Estimated Amount:         $88,883.40

Initial Term Estimated Award:     $266,650.20 (3 years)

Total Estimated Award:               $444,417.00 (5 years)       

Account No.:                               532-31040-522060-1000-P3120  

Funding Source:                          General Fund – Maintenance Services

                                                    Contracts - Janitorial

District(s):                                    All

This is a Best Value, service contract.

The Purchasing & Strategic Sourcing and Street & Maintenance Departments recommend award as indicated to Francisco Corral dba Eagle Janitorial Service, the vendor offering the best value bid. In accordance with this award the City Manager or designee is authorized to exercise future options if needed.

All Districts

Purchasing & Strategic Sourcing, Bruce D. Collins, (915) 212-1181

Streets and Maintenance, Ted Marquez, (915) 212-7015

(Attachment)

11.

Goal 6: Set the Standard for Sound Governance and Fiscal Management

11.1.

Request that the Director of Purchasing & Strategic Sourcing Department be authorized to exercise the City’s option to extend current Contract 2013-268 Auxiliary Generator Maintenance with Loftin Equipment Company for two (2) additional years pursuant to the provisions of an award approved by the City Council on December 10, 2013.  The extended contract period will be from December 10, 2016 to December 09, 2018.

Department:                          Streets & Maintenance – Facilities Maintenance

Award to:                               Loftin Equipment Company

                                              Phoenix, AZ

Item(s):                                  All

Option:                                   Two (2) Years

Annual Estimated Amount:   $75,000.00

Total Estimated Amount:      $150,000.00 (2 years)

Account No.:                         532-31040-522260-1000-P3120

Funding Source:                    General Fund – Building Facilities Maintenance

                                              Contracts

District(s):                              All

This is a Best Value, service contract.

All Districts

Purchasing & Strategic Sourcing, Bruce D. Collins, (915) 212-1181

Streets and Maintenance, Ted Marquez, (915) 212-7115

(Attachment)

CONSENT AGENDA - BIDS:

12.

Goal 8: Nurture and Promote a Healthy, Sustainable Community

12.1.

The award of Solicitation No. 2016-973 Employee Uniforms - ESD to Bazaar Uniforms & Men’s Store LLC for an initial term estimated award of $310,058.61.

Department:                                Environmental Services

Award to:                                     Bazaar Uniforms & Men’s Store, LLC

                                                    El Paso, TX

Item(s):                                        All

Initial Term:                                 3 Years

Option to Extend:                        None

Annual Estimated Award:           $103,352.87

Initial Term Estimated Award:     $310,058.61 (3 Years)

Total Estimated Award:               $310,058.61

Account No.:                               334-3100-34060-531200-P3401

                                                    334-3100-34030-531200-P3432

                                                    334-3100-34030-531200-P3436

                                                    334-3100-34030-531200-P3438

                                                    334-3100-34080-531200-P3480

                                                    334-3100-34080-531200-P3485

                                                    334-3100-34080-531200-P3486

                                                    334-3100-34100-531200-P3410

                                                    334-3100-34100-531200-P3482

                                                    334-3100-34130-531200-P3470

                                                    334-3100-34090-531200-P3490

                                                    334-3100-34000-531200-P3425

Funding Source:                          Environmental Services

District(s):                                    All

This is a Low Bid, Unit Price contract.

The Purchasing & Strategic Sourcing Department and Environmental Services recommend award as indicated to Bazaar Uniforms & Men’s Store, LLC, the lowest responsive, responsible bidder.

The Purchasing & Strategic Sourcing Department is recommending that Aida Campa dba La Estrella, be deemed non-responsive for failure to bid on all items.

All Districts

Purchasing & Strategic Sourcing, Bruce D. Collins, (915) 212-1181       

Environmental Services & Code Enforcement, Ellen A. Smyth, (915) 212-6060

(Attachment)

MAYOR’S PROCLAMATIONS

1.

Halloween Happiness Week

2.

Walk a Mile in Her Shoes Day

3.

National Health Education Week

4.

White Cane Safety Month

RECOGNITIONS

Star on the Mountain Award - COL (Retired) Ludwig “Lud” Bezemek

City Employees

8:00 A.M. – 8:30 A.M. CALL TO THE PUBLIC – PUBLIC COMMENT

This time is reserved for members of the public who would like to address the City Council on items that are not on the City Council Agenda.

A sign-up form is available on line at http:/www2.elpasotexas.gov/municipal-clerk/signup_form.asp for those who wish to sign up in advance of the meeting date and a sign-up form is available outside the City Council Chambers at the City Clerk table for those who wish to sign up on the day of the meeting.

REGULAR AGENDA - OTHER BUSINESS

13.

MAYOR AND COUNCIL:

13.1.

Discussion and presentation on the Disc Golf Camp Summer Fun Program.  To include project overview, and sponsor recognition.

Representative Lily Limon, (915) 212-0007

(Attachment)

14.

Goal 1: Create an Environment Conducive to Strong, Sustainable Economic Development

14.1.

Discussion and action on a Resolution that the City Manager be authorized to execute a Chapter 380 Economic Development Incentive Agreement between the City of El Paso and TOPGOLF USA EL PASO, LLC for the development of a Sports-based Entertainment Facility known as Topgolf® to be located in El Paso, TX.

District 8

Economic and International Development, Cary Westin, (915) 212-1614

Economic and International Development, Jessica Herrera, (915) 212-1624

(Attachment)

REGULAR AGENDA - FIRST READING OF ORDINANCES

INTRODUCTION OF ORDINANCES PURSUANT TO SECTION 3.9 OF THE EL PASO CITY CHARTER:

Public comment typically is not taken during the first reading of ordinances. Public comments are invited at the date of the scheduled public hearing. Public Hearings will be held as part of the regular City Council meeting that begins at approximately 8:00 a.m. All interested persons present shall have an opportunity to be heard at that time. After the public hearings, Council may also delay taking action on Ordinances; no requirement is made by Section 3.9B of the El Paso City Charter to publish any further notice. Copies of all Ordinances are available for review in the City Clerk’s office, 300 N. Campbell, Monday through Thursday, 7:00 a.m. to 6:00 p.m.

15.

Goal 3: Promote the Visual Image of El Paso:

15.1.

An Ordinance changing the zoning of Tract 233 and 234, Maps of Sunrise Acres, 8725 South Gateway Boulevard, City of El Paso, El Paso County, Texas from R-4 (Residential) and A-O/c (Apartment/Office/condition) to S-D/c (Special Development/condition), and imposing an additional condition. The penalty is as provided for in Chapter 20.24 of the El Paso City Code. Subject Property: 8725 South Gateway Boulevard. Property Owner: SKRH, LLC. PZRZ16-00023

District 2

Planning and Inspections, Larry F. Nichols, (915) 212-1550

Planning and Inspections, Andrew Salloum, (915) 212-1643

(Attachment)

PUBLIC HEARING WILL BE HELD ON NOVEMBER 15, 2016

15.2.

An Ordinance granting Special Permit No. PZST16-00018, to allow for a hotel on the property described as Tracts 233 and 234, Maps of Sunrise Acres, 8725 South Gateway Boulevard, City of El Paso, El Paso County, Texas, Pursuant to Section 20.04.260 of the El Paso City Code. The penalty being as provided in Chapter 20.24 of the El Paso City Code. Subject Property: 8725 South Gateway Boulevard. Property Owner: SKRH, LLC. PZST16-00018

District 2

Planning and Inspections, Larry F. Nichols, (915) 212-1550

Planning and Inspections, Andrew Salloum, (915) 212-1643

(Attachment)

PUBLIC HEARING WILL BE HELD ON NOVEMBER 15, 2016

15.3.

An Ordinance amending Title 21 (Smartcode), Chapter 21.50 (Building Scale Plans), Section 21.50.140 (Architectural Standards), of the El Paso City Code, to amend the architectural standards for roof design to calibrate the design to the local character of the place and local conditions; the penalty is as provided for in Chapter 21.60 of the El Paso City Code.

All Districts

Planning and Inspections, Larry F. Nichols, (915) 212-1550

Planning and Inspections, Ryan Kirby, (915) 212-1586

(Attachment)

PUBLIC HEARING WILL BE HELD ON NOVEMBER 15, 2016

15.4.

An Ordinance amending Title 20 (Zoning), Chapter 20.02 (Definitions), Section 20.02.426 (Group Residential Facility); and Chapter 20.10 (Supplemental Use Regulations), Section 20.10.265 (Group Residential Facilities), and Section 20.10.270 (Home Occupation Use) to clarify size and licensing requirements for these uses.  The penalty is as provided for in Chapter 20.24 (Enforcement-Penalty) of the El Paso City Code.

All Districts

Planning and Inspections, Larry F. Nichols, (915) 212-1550

Planning and Inspections, Raul Garcia, (915) 212-1643

(Attachment)

PUBLIC HEARING WILL BE HELD ON NOVEMBER 1, 2016

15.5.

An Ordinance changing the zoning of Lots 17 and 18, Block 28, Supplemental Map No. 1 of East El Paso, 223 Luna Street, City of El Paso, El Paso County, Texas from A-3 (Apartment) to C-3 (Commercial). The penalty is as provided for in Chapter 20.24 of the El Paso City Code. Subject Property: 223 Luna Street. Property Owner: Synergy Project Consultants, Inc. PZRZ16-00025

District 8

Planning and Inspections, Larry F. Nichols, (915) 212-1550

Planning and Inspections, Jeff Howell, (915) 212-1607

(Attachment)

PUBLIC HEARING WILL BE HELD ON NOVEMBER 15, 2016

16.

Goal 6: Set the Standard for Sound Governance and Fiscal Management:

16.1.

An Ordinance amending Ordinance 018564 (Ordinance levying 2017 taxes) to correct a scrivener’s error.

All Districts

Office of Management and Budget, Robert Cortinas, (915) 212-1092

(Attachment)

PUBLIC HEARING WILL BE HELD ON NOVEMBER 1, 2016

17.

Goal 7: Enhance and Sustain El Paso’s Infrastructure Network:

17.1.

An Ordinance amending Title 12 (Vehicles and Traffic), Chapter 12.88 (Schedules, Section 12.88.180 (No Stopping or Standing - Tow Away Zone), paragraph A (No Parking or Standing, Tow Away Zone), of the El Paso City Code, 106. Pendale, Road, the penalty being as provided in section 12.88.180(F) of the El Paso City Code.

District 7

Streets and Maintenance, Ted Marquez, (915) 212-0151

(Attachment)

PUBLIC HEARING WILL BE HELD ON NOVEMBER 1, 2016

17.2.

An Ordinance amending Title 12 (Vehicles and Traffic), Chapter 12.88 (Schedules), Section 12.88.030 (Schedule III - Parking prohibited at all times on certain streets), to prohibit parking along a portion of Manor Place, the penalty being as provided in section 12.88.180(F) of the El Paso City Code.

District 3

Streets and Maintenance, Ted Marquez, (915) 212-0151

(Attachment)

PUBLIC HEARING WILL BE HELD ON NOVEMBER 1, 2016

17.3.

An Ordinance amending Title 12 (Vehicles and Traffic), Chapter 12.88 (Schedules), Section 12.88.180 (No stopping or standing - Tow-away zone),  El Paso City Code, to delete Subsection K (Parking restrictions on Hopewell Drive, Mettler Drive, and Sunburst Drive), the penalty being as provided in section 12.85.

District 3

Streets and Maintenance, Ted Marquez, (915) 212-0151

(Attachment)

PUBLIC HEARING WILL BE HELD ON NOVEMBER 1, 2016

18.

Goal 8: Nurture and Promote a Healthy, Sustainable Community:

18.1.

An Ordinance amending Title 20 (Zoning), Chapter 20.18 (Sign Regulations), Article III (Billboard Regulations), Section 20.18.270 (Relocation of Billboards) to revise the height requirements for relocated billboards; the penalty being as provided for in Chapter 20.24 of the El Paso City Code.

All Districts

Planning and Inspections, Larry F. Nichols, (915) 212-1550

Planning and Inspections, Raul Garcia, (915) 212-1643

(Attachment)

PUBLIC HEARING WILL BE HELD ON NOVEMBER 1, 2016

INTRODUCTION AND PUBLIC HEARING - EL PASO WATER:

19.

Goal 6: Set the Standard for Sound Governance and Fiscal Management

19.1.

An Ordinance authorizing the issuance of “City of El Paso, Texas, Water and Sewer Revenue Bonds, Series 2016A,” to the Texas Water Development Board in an amount not to exceed $100,000,000 in order to finance the acquisition of water resources for the System and resolving matters which are necessary to effect such issuance.

PUBLIC HEARING WILL BE HELD ON OCTOBER 18, 2016

All Districts

El Paso Water, Marcela Navarrete, (915) 594-5614

(Attachment)

REGULAR AGENDA – OTHER BIDS, CONTRACTS, PROCUREMENTS

20.

Goal 1: Create an Environment Conducive to Strong, Sustainable Economic Development

20.1.

Discussion and action to award Solicitation 2016-963 EPIA Checked Baggage Inspection System to HENSEL PHELPS CONSTRUCTION CO. for an estimated total amount of $20,682,620.00.

Department:                         Aviation

Award to:                             HENSEL PHELPS CONSTRUCTION CO.

                                             El Paso, TX

Item(s):                                All

Initial Term:                          720 Consecutive Calendar Days

Base Bid:                             $20,682,620.00

Total Estimated Award:       $20,682,620.00

Account No.:                        562-3080-62230-580270-PAP00640

Funding Source:                  Passenger Facility Charges and Transportation

                                             Security Administration

District(s):                            All

This is a Competitive Sealed Proposal, lump sum contract.

The Purchasing & Strategic Sourcing Department and the Department of Aviation recommend award as indicated to HENSEL PHELPS CONSTRUCTION CO., the bidder offering the best value bid.

It is requested that the City Manager be authorized to establish the funding sources and make any necessary budget transfers and execute any and all documents necessary for execution of this award.

As a part of this award, upon the review of the City Attorney, the City Engineer or the Director of Aviation may without further authorization from City Council approve contract changes which are necessary for proper execution of the work and carrying out the intent of the project, which are in accordance with applicable law, do not make changes to the prices and are within the appropriate budget.

All Districts

Purchasing & Strategic Sourcing, Bruce D. Collins, (915) 212-1181       

Aviation, Monica Lombraña, (915) 212-7301

(Attachment)

21.

Goal 2: Set the Standard for a Safe and Secure City

21.1.

Discussion and action on the request that the Director of Purchasing & Strategic Sourcing Department be authorized to issue a purchase order to Motorola Solutions, Inc. referencing the State of Texas Department of Information Resources (DIR) Contract #DIR-SDD-2203 for the purchase of maintenance, service and support of the Public Safety Digital Radio System.  The City has made the determination that purchasing from this cooperative offers the most cost-effective pricing.  

The participation by the City of El Paso in the Department of Information Resources (DIR) was approved by Mayor and Council on 2/27/2007.

Department:                            Information Technology

Vendor:                                   Motorola Solutions, Inc.

                                                El Paso, Texas

Annual Estimated Amount:     $1,400,000.00

Total Estimated Award:          $4,200.000.00 (3 years)

Account No.:                           999-15240-522020-1000-P1560

Funding Source:                     General Fund - IT Contracts

Reference No:                        2017-410

District(s):                               All

This is a Cooperative, equipment and service contract.

Additionally, it is requested that the City Attorney's Office review and that the City Manager be authorized to execute any related contract documents and agreements necessary to effectuate this award.

All Districts

Purchasing & Strategic Sourcing, Bruce D. Collins, (915) 212-1181

Information Technology, Enrique Martinez, (915) 212-1400

(Attachment)

22.

Goal 3: Promote the Visual Image of El Paso

22.1.

Discussion and action on the award of Solicitation No. 2016-1238 Grounds Maintenance-City Facilities to Green Scene Inc. for an initial term estimated award of $416,985.00. The award is to include a two (2) year optional amount of $277,990.00 for a total five (5) year award of $694,975.00.

Department:                                Streets & Maintenance

Award to:                                     Green Scene Inc.

                                                    El Paso, TX

Item(s):                                        All

Initial Term:                                 3 years

Option to Extend:                        2 years

Annual Estimated Award:           $ 138,995.00

Initial Term Estimated Award:     $ 416,985.00 (3 years)

Total Estimated Award:               $ 694,975.00 (5 Years)

Account No.:                               532 – 31040 – 522260 – 1000 - P312

Funding Source:                          General Fund – Building Facilities

                                                    Maintenance Contracts

District(s):                                    All

This is a Best Value, service contract.

The Purchasing & Strategic Sourcing Department and Streets & Maintenance Department recommends award to Green Scene Inc., the bidder offering the best value bid. In accordance with this award the City Manager or designee is authorized to exercise future options if needed.

All Districts

Purchasing & Strategic Sourcing, Bruce D. Collins, (915) 212-1181       

Streets and Maintenance Director, Ted Marquez, (915) 212-7015

(Attachment)

23.

Goal 6: Set the Standard for Sound Governance and Fiscal Management

23.1.

Discussion and action on the request that the Purchasing Director for Purchasing & Strategic Sourcing Department be authorized to issue a Purchase Order(s) to ADP, LLC, a contractor under The Cooperative Purchasing Network (TCPN), Contract No. R151901 (Managed Business/Operational Services and Solutions) for the purchase of Human Resource Administration, Payroll, Time and Attendance and Benefit Services. The City has made the determination that purchasing from this cooperative offers the most cost-effective pricing.

The participation by the City of El Paso in the Cooperative Purchasing Network (TCPN) was approved by Mayor and City Council on March 27, 2007.

Department:                                Office of the CFO

Award to:                                     ADP, LLC

                                                    Roseland, NJ

Implementation Period:               12 months ($145,000.00 NTE -  Travel

                                                    Reimbursement)

Initial Term:                                 5 year

Option:                                         5 (one-year options)

Year 1:                                         $1,393,211.00

Travel Reimbursement:              $   145,000.00 (NTE)

Year 2:                                         $1,421,075.00 (2% increase)

Year 3:                                         $1,421,075.00

Year 4:                                         $1,463,707.00 (3% increase)

Year 5:                                         $1,463,707.00

Total Estimated Initial Term:       $7,162,775.00 (5 years)

Option Year 6:                             $1,507,618.00 (3% increase)

Option Year 7:                             $1,507,618.00

Option Year 8:                             $1,552,847.00 (3% increase)

Option Year 9:                             $1,552,847.00

Option Year 10:                           $1,599,432.00 (3% increase)

Total Estimated 5-year Option:   $7,720,362.00 (5 years)

Total Estimated Award:               $15,028,137.00 (10 years)

Account No.:                               Various

Funding Source:                          Various

District(s):                                    All

Reference No.:                           2017-430

This is a Cooperative, service contract.

This award includes the authority for travel reimbursement as incurred and billed by ADP, LLC in accordance with the City’s Travel Policy in an amount NTE $145,000.00 for the 12-month implementation period from the effective date of the contract.

Additionally, it is requested that the City Attorney's Office review and that the City Manager be authorized to execute any related contract documents and agreements necessary to effectuate this award.

In accordance with this award the City Manager or designee is authorized to exercise future options if needed.

All Districts

Purchasing & Strategic Sourcing, Bruce D. Collins, (915) 212-1181

Office of the Chief Financial Officer, Mark Sutter (915) 212-1063

(Attachment)

24.

Goal 8: Nurture and Promote a Healthy, Sustainable Community

24.1.

Discussion and action on the award of Solicitation No. 2016-1241 (Household Hazardous Waste Disposal Services) to Stericycle Environmental Solutions, Inc. for an initial term estimated award of $340,410.45.  The award is to include a two (2) year optional amount of $226,940.30 for a total five (5) year award of $567,350.75.

Department:                                Environmental Services

Award to:                                    Stericycle Environmental Solutions, Inc.

                                                    Houston, TX

Item(s):                                        All

Initial Term:                                 3 Years

Option to Extend:                        2 Years

Annual Estimated Award:           $113,470.15

Initial Term Estimated Award:     $340,410.45 (3 Years)

Total Estimated Award:               $567,350.75 (5 Years)

Account No.:                               334 – 34100 – 522040 – 3100 – P3410

Funding Source:                          Environmental Contracts

District(s):                                    All

This is a Best Value, service contract.

The Purchasing & Strategic Sourcing Department and Environmental Services Department recommend award as indicated to Stericycle Environmental Solutions, Inc., the bidder offering the best value bid. In accordance with this award the City Manager or designee is authorized to exercise future options if needed.

The Purchasing & Strategic Sourcing Department is recommending that Advanced Chemical Transport dba ACT Enviro be deemed non-responsive for failure to bid on all items.

All Districts

Purchasing & Strategic Sourcing, Bruce D. Collins, (915) 212-1181

Environmental Services & Code Enforcement, Ellen A. Smyth, (915) 212-6060

(Attachment)

24.2.

Discussion and action on the award of Solicitation No. 2016-766 Veterinary Medical Supplies – Animal Clinics to Manuel Talamantes, III dba El Paso Veterinary Supply and MRI Enterprises, LLC for an initial term estimated award of $2,188,771.83.  The award is to include a two (2) year optional amount of $87,005.44 for a total five (5) year award of $2,275,777.27

Department:                                Animal Services

Award to      Vendor 1:                Manuel Talamantes, III dba El Paso Veterinary

                                                    Supply

                                                    El Paso, TX

Item(s):                                        Groups I, III, IV, V, & VI

Initial Term:                                 3 Years

Option to Extend:                        None

Annual Estimated Award:           $686,087.89

Initial Term Estimated Award:     $2,058,263.67 (3 Years)

Total Estimated Award:               $2,058,263.67 (3 Years)

Award to:      Vendor 2:               MRI Enterprises, LLC

                                                    El Paso, TX

Item(s):                                        Groups II & VII

Initial Term:                                 3 Years

Option to Extend:                        2 Years

Annual Estimated Award:           $43,502.72

Initial Term Estimated Award:     $130,508.16 (3 Years)

Total Estimated Award:               $217,513.60 (5 Years)

Annual Estimated Award:           $729,590.61

Initial Term Estimated Award:     $2,188,771.83 (3 Years)

Total Estimated Award:               $2,275,777.27 (5 Years)

Account No.:                               225-2580-25120-531120

Funding Source:                          Animal Services

District(s):                                    All

This is a Low Bid, unit price contract

The Purchasing & Strategic Sourcing Department and Animal Services Department recommend award as indicated to Manuel Talamantes, III dba El Paso Veterinary Supply and MRI Enterprises, LLC the lowest responsive, responsible bidder.  In accordance with this award the City Manager or designee is authorized to exercise future options if needed.

Purchasing & Strategic Sourcing Department is recommending that MWI Animal Health be deemed non-responsive, because bidder took exceptions to the City’s clauses.

All Districts

Purchasing & Strategic Sourcing, Bruce D. Collins, (915) 212-1181

Animal Services, Kurt Fenstermacher, (915) 212-8703

(Attachment)

REGULAR AGENDA – PUBLIC HEARINGS AND SECOND READING OF ORDINANCES

25.

Goal 2: Set the Standard for a Safe and Secure City

25.1.

An Ordinance amending Title 9 (Health and Safety), by adding Chapter 9.20 (Social Host Accountability Ordinance), which allows for a civil penalty imposed upon a responsible adult for a gathering where alcohol is provided to minors; the penalty being as provided in Section 9.20.070 of the El Paso City Code. [POSTPONED FROM 10-04-2016]

All Districts

Police, Michelle Gardner, (915) 212-4301

(Attachment)

26.

Goal 3: Promote the Visual Image of El Paso

26.1.

An Ordinance changing the zoning of Tract 10-B, Block 33, Ysleta Grant, 100 Cinecue Way, City of El Paso, El Paso County, Texas from C-3 (Commercial) to S-D/c (Special Development/condition), and imposing a condition. The penalty is as provided for in Chapter 20.24 of the El Paso City Code. Subject Property: 100 Cinecue Way. Property Owner: Oracio Zamora. PZRZ16-00020

District 7

Planning and Inspections, Larry F. Nichols, (915) 212-1550

Planning and Inspections, Jeff Howell, (915) 212-1607

(Attachment)

26.2.

An Ordinance vacating a portion of City Right-of-Way over a portion of Avalon Drive Right-of-Way and a 20' alley out of Cielo Vista Amended Plat, City of El Paso, El Paso County, Texas. [POSTPONED FROM 06-28-2016, 07-12-2016, 07-26-2016 AND 09-20-2016]

District 3

Planning & Inspections, Larry F. Nichols, (915) 212-1550

Planning & Inspections, Armida R. Martinez, (915) 212-1605

(Attachment)

26.3.

An Ordinance granting until October 17, 2019, a non-exclusive franchise to “River Elms, LLC” to place and maintain up to 150 waste containers on sidewalks and other City property within the City of El Paso, subject to the terms and conditions described in the ordinance.

All Districts

Environmental Services, Ellen Smyth, (915) 212-6060

(Attachment)

26.4.

An Ordinance releasing all conditions placed on property by Ordinance No. 7367 and 8457 which changed the zoning of all of Tract 1B1, S.J. Larkin Survey 266, and a portion of Tracts 60, 61A, and All of Tract 62A, W.H. Glenn Survey 241, 6450 North Desert Boulevard, City of El Paso, El Paso County, Texas. The penalty is as provided for in Chapter 20.24 of the El Paso City Code. Property Owner: ROP Artcraft, LLC. PZCR16-00005 [POSTPONED FROM 10-04-2016]

District 1

Planning and Inspections, Larry F. Nichols, (915) 212-1550

Planning and Inspections, Andrew Salloum, (915) 212-1643

(Attachment)

REGULAR AGENDA - OTHER BUSINESS

27.

Goal 1: Create an Environment Conducive to Strong, Sustainable Economic Development

27.1.

Discussion and action that the City Manager be authorized to execute a Chapter 380 Economic Development Incentive Agreement between the City of El Paso and George E. Hermann, a Florida trust, for the development of a Medical Office to be located at 1211 E. Cliff Drive, El Paso, TX.

District 8

Economic and International Development, Cary Westin, (915) 212-1614

Economic and International Development, Jessica Herrera, (915) 212-1624

(Attachment)

27.2.

Discussion and action that the City Manager be authorized to execute a Chapter 312 Abatement Agreement between the City of El Paso and George E. Hermann, a Florida trust, for the development of a Medical Office to be located at 1211 E. Cliff Drive, El Paso, TX.

District 8

Economic and International Development, Cary Westin, (915) 212-1614

Economic and International Development, Jessica Herrera, (915) 212-1624

(Attachment)

27.3.

Discussion and action that the City Manager be authorized to execute a Chapter 380 Economic Development Incentive Agreement between the City of El Paso and North Loop Western, a Texas Limited Liability Company, for the development of an Apartment Complex to be located at 8628 North Loop Drive, El Paso, TX.

District 7

Economic and International Development, Cary Westin, (915) 212-1614

Economic and International Development, Jessica Herrera, (915) 212-1624

(Attachment)

27.4.

Discussion and action that the City Manager be authorized to execute a Chapter 312 Abatement Agreement between the City of El Paso and North Loop Western, a Texas Limited Liability Company, for the development of an Apartment Complex to be located at 8628 North Loop Drive, El Paso, TX.

District 7

Economic and International Development, Cary Westin, (915) 212-1614

Economic and International Development, Jessica Herrera, (915) 212-1624

(Attachment)

27.5.

Discussion and action on a Resolution that the City Manager be authorized to execute a Chapter 380 Economic Development Incentive Agreement between the City of El Paso and The Toro Company, a Minnesota (Foreign) Business Corporation, for the investment in Operation and Machinery Equipment at their facility located at 9455 Railroad Drive.

District 4

Economic and International Development, Cary Westin, (915) 212-1614

Economic and International Development, Jessica Herrera, (915) 212-1624

(Attachment)

28.

Goal 6: Set the Standard for Sound Governance and Fiscal Management

28.1.

Presentation and discussion of the Actuarial Valuation Reports for the El Paso Firemen and Policemen Pension Funds as of January 1, 2016.

All Districts

City Manager's Office, Mark Sutter, (915) 212-1063

(Attachment)

29.

Goal 7: Enhance and Sustain El Paso’s Infrastructure Network

29.1.

Discussion and action on recommended changes to current city policies regarding memorials in public places.

All Districts

Streets and Maintenance, Ted Marquez, (915) 212-0151

(Attachment)

29.2.

Discussion and action that the City Manager be authorized to sign a Master Interlocal Cooperation Agreement (“Agreement”) by and between the Metropolitan Planning Organization for the El Paso Urban Transportation Study Area (“MPO”) and the University of Texas at El Paso (“UTEP”), the City of El Paso, Texas acting in its capacity as the fiscal agent to the MPO.  The term of the Agreement is three years, and allows UTEP to provide various transportation studies, evaluations, and other transportation planning services as requested by the MPO for a total compensation of SEVEN HUNDRED FIFTY THOUSAND AND NO/100 DOLLARS ($750,000.00).