City Council

Oscar Leeser

Ann Morgan Lilly, District 1

Mayor

Larry Romero, District 2

Emma Acosta, District 3

Carl L. Robinson, District 4

Tommy Gonzalez

Michiel R. Noe, District 5

City Manager

Claudia Ordaz, District 6

Lily Limón, District 7

Cortney Carlisle Niland, District 8

December 9, 2014

COUNCIL CHAMBERS, CITY HALL

8:00 AM

AND

LEGISLATIVE REVIEW MEETING OF THE WHOLE

300 N. CAMPBELL

MAIN CONFERENCE ROOM, 2^ND FLOOR

December 8, 2014

9:00 AM

ROLL CALL

INVOCATION BY CIMA CHAPLAIN CARLOS CLUGY-SOTO

PLEDGE OF ALLEGIANCE

Eastwood Knolls Elementary

Victor Archuleta

Arixi Acosta

Jaydin Gonzales

Jessica Lujan

Eileen McLain

Diego Meza

Alexa Ramirez

Daniel Thoreson

Jordan Carreon

Gonzalo Padilla

Alyssa Vigilante

8:00 A.M. – 8:30 A.M. CALL TO THE PUBLIC – PUBLIC COMMENT

This time is reserved for members of the public who would like to address the City Council on items that are not on the City Council Agenda.

A sign-up form is available on line at http://www.elpasotexas.gov/muni_clerk/signup_form.asp for those who wish to sign up in advance of the meeting date and a sign-up form is available outside the City Council Chambers at the City Clerk table for those who wish to sign up on the day of the meeting.

MAYOR’S PROCLAMATIONS

1.

YSLETA DEL SUR PUEBLO DAY

2.

KTDO TELEMUNDO 48 DAY

3.

HOMEOWNERSHIP PARTNER APPRECIATION WEEK

RECOGNITIONS

Michael Christmas

Antonio “Tony” Arias

NOTICE TO THE PUBLIC

All matters listed under the CONSENT AGENDA, including those on the Addition to the Agenda, will be considered by City Council to be routine and will be enacted by one motion unless separate discussion is requested by Council Members. Prior to the vote, members of the audience may ask questions regarding items on the consent agenda. When the vote has been taken, if an item has not been called out for separate discussion, the item has been approved. Council may, however, reconsider any item at any time during the meeting. The wording of all agenda items shall appear in the minutes of this meeting of the City Council as posted, unless otherwise revised by this or other motion of Council, without the necessity of the City Clerk reading the wording of each item into the record.

CONSENT AGENDA

1.

APPROVAL OF MINUTES:

Approval of Minutes for the Regular City Council Meeting of December 2, 2014, the Legislative Review Meeting of the Whole of December 1, 2014, and the Special City Council Meeting of December 1, 2014.

Municipal Clerk, Richarda Duffy Momsen, (915) 212-0049

(Attachment)

(Attachment)

(Attachment)

2.

REQUEST TO EXCUSE ABSENT CITY COUNCIL MEMBERS:

3.

RESOLUTIONS:

3.1.

That the City Manager be authorized to sign a Lessor’s Approval of Assignment by and between the City of El Paso (“Lessor”), Camilla Nut Company, LP (“Assignor”), and Golden Peanut Company, LLC (“Assignee”) for the following described property: A portion of Lots 6 and 8, Block 3, Butterfield Trail Industrial Park Unit 1, City of El Paso, El Paso County, Texas, containing 3.078 acres, more or less, which is municipally known and numbered as 19 Founders Boulevard, El Paso, Texas.

All Districts

Airport, Monica Lombrana, (915) 780-4724

(Attachment)

3.2.

That the City Manager be authorized to sign a Shoeshine Concession Agreement by and between the City of El Paso and Los Amigos Shoeshine for shoe shine services within the El Paso International Airport Terminal Building for an initial period of one (1) year with automatic one (1) year renewals, and in no event will the term of the Shoeshine Agreement exceed five (5) years.

All Districts

Airport, Monica Lombrana, (915) 780-4793

(Attachment)

3.3.

That the City Council accepts the Dedication of the property described below, and that the City Manager be authorized to sign a Development Agreement between Ranchos Real XIV, LLC and the City of El Paso for the construction of certain right-of-way improvements to the property described as 1.52 acres, more or less, being Lot 1A, Block 249, Tierra Del Este Unit Sixty One Replat A; Lot 37, Block 302, Lots 23 and 24 and a 20 foot pond access, Block 259, Lot 53, Block 264, and Lot 73, Block 265 of Tierra Del Este Unit Sixty Two, City of El Paso, El Paso County, Texas, and more particularly described in the metes and bounds description attached to the Development Agreement as Exhibit “A”.

District 5

Planning and Inspections, Kimberly Forsyth, (915) 212-1563

(Attachment)

3.4.

That the City Manager be authorized to sign a Lease Agreement between the City of El Paso (Lessor) and The Opera Company, Inc. (Lessee), for approximately 1,240 square feet of the building located at 400 W. San Antonio along with associated parking areas to conduct the organization’s administrative activities, for an Initial Term of five years commencing on the date this Lease is executed and ending on the date that is five years from the Rent Commencement Date, at a base rental rate of $1,085.00 per month for the Initial Term, and that there is an option to extend the Initial Term for two (2) additional five (5) year terms that may be exercised by the City Manager for a base rental rate of $1,654.54 per month for the first Extended Term and a base rental rate $1,816.30 per month for the Second Extended Term.

District 8

Economic and International Development, Memo Sotomayor, (915) 929-4765

Economic and International Development, Jose Carlos Villalva, (915) 504-5880

(Attachment)

3.5.

That the Solid Waste liens on the attachment posted with this agenda be approved.  (See Attachment A)

All Districts

Environmental Services, Ellen A. Smyth, 915-212-6060

(Attachment)

3.6.

That the Mayor be authorized to sign an Interlocal Agreement between the City of El Paso and the Village of Vinton, Texas, for the period of September 1, 2014 through August 31, 2015, for the provision of public health and environmental services by the City of El Paso to the Village of Vinton, for which the Village of Vinton shall pay to the City of El Paso an annual amount of FIFTY-THREE THOUSAND ONE HUNDRED THREE DOLLARS AND NO/100 ($53,103.00).

Village of Vinton

Environmental Services, Ellen A. Smyth, 915-212-6060

(Attachment)

3.7.

That the Mayor be authorized to sign an Interlocal Agreement between the City of El Paso and the City of Socorro, Texas, for the period of September 1, 2014 through August 31, 2015, for the provision of public health and environmental services by the City of El Paso to the City of Socorro, for which the City of Socorro shall pay to the City of El Paso an annual amount of FOUR HUNDRED SEVENTY-TWO THOUSAND TWO HUNDRED SEVENTY-NINE DOLLARS AND NO/100 ($472,279.00).

City of Socorro

Environmental Services, Ellen A. Smyth, 915-212-6060

(Attachment)

3.8.

That the Mayor be authorized to sign an Interlocal Agreement between the City of El Paso and the City of Anthony, Texas, for the period of September 1, 2014 through August 31, 2015, for the provision of public health and environmental services by the City of El Paso to the City of Anthony, for which the City of Anthony shall pay to the City of El Paso an annual amount of EIGHTY-TWO THOUSAND FIVE HUNDRED FORTY-EIGHT DOLLARS AND NO/100 ($82,548.00).

City of Anthony

Environmental Services, Ellen A. Smyth, 915-212-6060

(Attachment)

3.9.

That the City Manager be authorized to sign a Temporary Right of Entry between the CITY OF EL PASO and EMERALD INFRASTRUCTURE, LLC JOINT VENTURE WITH URIEL RENEWABLES, INC., the owner of the properties located approximately twenty-six (26) miles from downtown El Paso and immediately east of the intersection of Darrington Road and Interstate Highway 10 (IH-10), operated as an active Municipal Solid Waste site known as the Greater El Paso Landfill, and 13600 McCombs Street, operated as an inactive Municipal Solid Waste site known as the McCombs Landfill, for the right to enter and evaluate the feasibility of locating a Landfill Gas (LFG) energy generation project(s) on the two City landfill properties.

All Districts

Environmental Services, Ellen A. Smyth, (915) 212-6060

(Attachment)

3.10.

That the City Manager be authorized to sign a Contract of Sale between TOMLY CORPORATION and City of El Paso, Texas, a Texas municipal corporation, for the purchase of approximately 1.3110 acres more or less of the property located on and about a portion of Tract 1 n/k/a Tract 1C, out of section 39, Block 79, Township 2, Texas and Pacific Railway Company Surveys, City of El Paso, Texas.  And that the City Manager, or his designee, be authorized to sign any necessary documents to accomplish the intent of the resolution.  This is the last parcel required for the extension.  Property is located at 3101 N. Zaragoza Road.  The appraised value was $428,000; the negotiated purchase price will be $438,000.

District 5

Engineering and Construction Management, Irene D. Ramirez, (915) 212-1808

(Attachment)

3.11.

That the City Manager be authorized to sign the Second Amendment to the Agreement for Professional Services by and between the City of El Paso and Parkhill, Smith & Cooper, Inc. for a Project known as “Taxiway A Realignment” to provide additional services during the construction phase of the Project including providing an on-site presence at the construction progress meetings, providing a layout of new FAA control cabling, and providing assistance and site visits for mitigation of issues surrounding the P-501 (Portland Cement Concrete Paving), airfield marking and drainage structure improvements to serve the consolidated rental agency complex facility for an additional cost of $76,225.64, which will increase the contract amount from $384,892.00 to $461,117.64.

All Districts

Engineering and Construction Management, Irene D. Ramirez, (915) 212-1831

(Attachment)

3.12.

That the City Manager be authorized to sign the First Amendment to the Agreement for Professional Services by and between the City of El Paso and Huitt-Zollars, Inc., a Texas Corporation, for a project known as “Dyer Corridor Rapid Transit System (Dyer RTS)” for additional architectural and engineering services in the preliminary and construction phases of the project at an additional cost of Two Hundred Eighty Eight Thousand Four Hundred Nine and 00/Dollars ($288,409.00) thereby extending the contract amount from $1,905,330.00  to $2,193,739.00.

Districts 2, 4, and 8

Engineering and Construction Management, Irene D. Ramirez, (915) 212-1831

(Attachment)

3.13.

This resolution establishes that the period of January 5 to January 16, 2015 be declared Food for Fines period for the El Paso Public Library (“the Library”) to waive $1.00 worth of fines for every canned or non-perishable food donation made to the Martin Luther King Canned Food Drive at Library locations up to $5 per day provided all materials are returned in good condition; as defined in the Library Rules and Fee structure.

All Districts

Library, Dionne Mack, (915) 543-5413

(Attachment)

3.14.

That the City Manager be authorized to sign Consent to Assignment of Contract No. 2012-282 for Elevator Maintenance for Various City Buildings from American Elevator to Abell Elevator International, Inc.

Department:  Facilities and Fleet Maintenance

Districts(s):   All

All Districts

Purchasing & Strategic Sourcing, Bruce D. Collins, (915) 212-1181       

Facilities and Fleet Maintenance, Larry Nichols, (915) 212-8000

(Attachment)

3.15.

That the City Manager or his designee be authorized to sign an Eleventh Amendment to the Facilities Management and Tourism Agreement between the City of El Paso and SMG to make available to the City the services of SMG’s on-site General Manager to perform Managing Director services for the City’s Quality of Life portfolio, at no additional cost to the City; and to revise marketing plan provisions in the Agreement to conform with current practice.

All Districts

Purchasing & Strategic Sourcing, Bruce D. Collins, (915) 212-1181

City Manager’s Office, Mark Sutter, (915) 212-1063

(Attachment)

4.

BOARD RE-APPOINTMENTS:

4.1.

Jesus H. Bautista to the Civil Service Commission by Representative Lily Limon, District 7.

Representative Lily Limón, (915) 212-0007

(Attachment)

5.

BOARD APPOINTMENTS:

5.1.

Robert Bowling IV to the Civil Service Commission by Representative Michiel Noe, District 5.

Representative Michiel R. Noe, (915) 212-1021

(Attachment)

5.2.

Ida Mae Steadman to the Museums and Cultural Affairs Advisory Board by Representative Claudia Ordaz, District 6.

Representative Claudia Ordaz, (915) 212-0006

(Attachment)

6.

APPLICATIONS FOR TAX REFUNDS:

6.1.

That the tax refunds listed on the attachment posted with this agenda be approved. (See Attachment B)

All

Tax Office, David Childs, 915-212-1736

(Attachment)

7.

REQUESTS TO ISSUE PURCHASE ORDERS:

7.1.

Request that the Director of the Purchasing & Strategic Sourcing Department be authorized to issue a Purchase Order to Schwarze Industries, Inc., a contractor under Houston-Galveston Area Council Cooperative (HGAC), Contract SW-04-14 (Sweeping Equipment), for the purchase of one (1) runway Sweeper.  The City has made the determination that purchasing from this cooperative offers the most cost-effective pricing.

The participation by the City of El Paso in the Houston-Galveston Area Council Cooperative (HGAC) was approved by Mayor and City Council on May 8, 2007.

Department:                             El Paso International Airport

Award to:                                  Schwarze Industries, Inc.

                                                 Huntsville, AL

Total Estimated Award:          $208,636.00 (for 1 unit)

Account No.:                            562-62220-580550-3080

Funding Source:                      EPIA Enterprise Funds – Buses Large Trucks

District(s):                                 All

Reference No.:                        2015-497

This is a Cooperative, unit price contract.

All Districts

Purchasing & Strategic Sourcing, Bruce D. Collins, (915) 212-1181

Aviation, Monica Lombrana, (915) 780-4793

(Attachment)

7.2.

Request that the Director of the Purchasing and Strategic Sourcing Department be authorized to issue a Purchase Order to Silsbee Ford, Inc., a contractor under Houston-Galveston Area Council Cooperative (HGAC), Contract # VE11-13 (Current Model Cars & Light Trucks), for the purchase of six (6) F-150 XL Super Cab Pickups.  The City has made the determination that purchasing from this cooperative offers the most cost-effective pricing.

The participation by the City of El Paso in the HGAC was approved by Mayor and City Council on May 8, 2007.

Department:                             Facilities and Fleet Maintenance–

Award to:                                  Silsbee Ford, Inc.

                                                 Silsbee, TX

Unit Price:                                $19,305.00

Total Estimated Award:          $115,830.00 (6 Units)

Account No.:                            231 – 37010 – 580540 – 4700 – PIF14GS010

Funding Source:                      Vehicle Replacement Fund

District(s):                                 All

Reference No.:                        2015-498

This is a Cooperative, unit price contract.

All Districts

Purchasing & Strategic Sourcing, Bruce D. Collins, (915) 212-1181       

Facilities and Fleet Maintenance, Larry Nichols, (915) 212-8000

(Attachment)

8.

BEST VALUE PROCUREMENTS:

8.1.

The award of Solicitation No. 2014-516 (Security Services at Police Headquarters) to Ruiz Protective Services, Inc. for an initial term estimated award of $224,576.16. The award is to include a two (2) year optional amount of $149,717.44 for a total five (5) year award of $374,293.60.

Department:                                        Police

Award to:                                             Ruiz Protective Services, Inc.

                                                           El Paso, Texas

Item(s):                                                All

Initial Term:                                         3 years

Option to Extend:                                2 years

Annual Estimated Award:                   $74,858.72

Initial Term Estimated Award:            $224,576.16 (3 years)

Total Estimated Award:                      $374,293.60 (5 years)

Account No.:                                       321 – 21100 – 522120 – 1000 – P2103

Funding Source:                                 General Fund

District(s):                                           All

This is a Best Value, service contract.

The Purchasing & Strategic Sourcing Department recommend award as indicated to Ruiz Protective Services, Inc. the bidder offering the best value bid. In accordance with this award the City Manager or designee is authorized to exercise future options if needed.

All Districts

Purchasing & Strategic Sourcing, Bruce D. Collins, (915) 212-1181

Police Department, Gregory Allen, (915) 564-7308

(Attachment)

9.

REQUEST FOR PROPOSAL:

9.1.

Request that the Director of the Purchasing and Strategic Sourcing Department be authorized to exercise the City’s option to extend current Contract 2009-097R (457 (b) Deferred Compensation Plan Administrator and 401 (a) Profit Sharing Administrator) to Prudential Retirement Insurance Company for three (3) additional years pursuant to the provisions of the an award approved by the City Council on August 25, 2009.  The extended contract period will be from January 1, 2015 to December 31, 2017.  

Department:                                       Human Resources/Insurance & Benefits

Award to:                                            Prudential Retirement Insurance Company

                                                            Hartford, CT

Item(s):                                               All

Option:                                                One [of Two]  

Total Estimated Amount (3 Years):    N/A

Account No.:                                       N/A

Funding Source:                                 Employee Voluntary Contributions Only

District(s):                                            All

This is a Request for Proposal Services (RFP) Contract.

All Districts

Purchasing & Strategic Sourcing, Bruce D. Collins, (915) 212-1181

Human Resources, Linda Ball Thomas, (915) 212-1240

(Attachment)

9.2.

Request that the Purchasing Director of Purchasing and Strategic Sourcing Department be authorized to exercise the City’s option to extend current Contract 2009-182R Recreation and Management Software with The Active Network, Inc. for five (5) additional years (years 6-10) pursuant to the provisions of an award approved by the City Council on July 21, 2009. The extended contract period will be from February 19, 2015 - February 18, 2020.

Department:                                        Parks and Recreation

Award to:                                The Active Network, Inc.

                                               San Diego, CA

Item(s):                                   All

Option:                                    One [of One]

Annual Estimated Award:       $65,000.00

Total Estimated Award:          $325,000.00 (5 years)

Account No.:                           451-51220-1000-544060-P5103

Funding Source:                      General Fund

District(s):                                All

This is a RFP, services contract.

Purchasing & Strategic Sourcing, Bruce D. Collins, (915) 212-1181

Parks & Recreation, Tracy Novak, (915) 212-1708

(Attachment)

10.

BIDS:

10.1.

Request rejection of all bids received for Solicitation No. 2015-286, (Security Guard Services) as recommended by the Purchasing & Strategic Sourcing Department and the El Paso International Airport.

Department:  El Paso International Airport

Districts(s):   All

All Districts

Purchasing & Strategic Sourcing, Bruce D. Collins, (915) 212-1181

Aviation, Monica Lombrana, (915) 780-4793

(Attachment)

REGULAR AGENDA - INTRODUCTIONS

11.

INTRODUCTION OF ORDINANCES PURSUANT TO SECTION 3.9 OF THE EL PASO CITY CHARTER:

Public comment typically is not taken during the introduction of ordinances. Public comments are invited at the date of the scheduled public hearing. Public Hearings will be held as part of the regular City Council meeting that begins at approximately 8:00 a.m. All interested persons present shall have an opportunity to be heard at that time. After the public hearings, Council may also delay taking action on Ordinances; no requirement is made by Section 3.9B of the El Paso City Charter to publish any further notice. Copies of all Ordinances are available for review in the City Clerk’s office, 300 N. Campbell, Monday through Thursday, 7:00 a.m. to 6:00 p.m.

11.1.

An Ordinance amending Title 12 (Vehicles and Traffic), Chapter 12.88 (Schedules), Section 12.88.030 (Schedule III - Parking Prohibited At All Times On Certain Streets), Paragraph 379 (Weston Brent Lane), to amend the No Parking locations on Weston Brent Lane, the penalty being as provided in Section 12.84.010 and Chapter 12.85 of the El Paso City Code.

District 7

Department of Transportation, Ted Marquez, (915) 212-7015

Department of Transportation, Rudy Pino, (915) 212-0118

(Attachment)

PUBLIC HEARING WILL BE HELD ON DECEMBER 16, 2014

11.2.

An Ordinance renewing a non-exclusive franchise to “American Disposal Service” to operate and maintain a solid waste collection and hauler service within the City of El Paso subject to the terms and conditions described in the ordinance.

All Districts

Environmental Services, Ellen A. Smyth, (915) 212-6060

(Attachment)

PUBLIC HEARING WILL BE HELD ON DECEMBER 16, 2014

11.3.

An Ordinance renewing a non-exclusive franchise to “Cemex Construction Materials South, LLC” to operate and maintain a solid waste collection and hauler service within the City of El Paso subject to the terms and conditions described in the ordinance.

All Districts

Environmental Services , Ellen A. Smyth, (915) 212-6060

(Attachment)

PUBLIC HEARING WILL BE HELD ON DECEMBER 16, 2014

11.4.

An Ordinance renewing a non-exclusive franchise to “El Paso Disposal, LP” to operate and maintain a solid waste collection and hauler service within the City of El Paso subject to the terms and conditions described in the ordinance.

All Districts

Environmental Services , Ellen A. Smyth, (915) 212-6060

(Attachment)

PUBLIC HEARING WILL BE HELD ON DECEMBER 16, 2014

11.5.

An Ordinance renewing a non-exclusive franchise to “Heist Disposal, Inc.” to operate and maintain a solid waste collection and hauler service within the City of El Paso subject to the terms and conditions described in the ordinance.

All Districts

Environmental Services, Ellen A. Smyth, (915) 212-6060

(Attachment)

PUBLIC HEARING WILL BE HELD ON DECEMBER 16, 2014

11.6.

An Ordinance renewing a non-exclusive franchise to “Jose Roman Gonzalez, Jr. DBA JRG Disposal Service” to operate and maintain a solid waste collection and hauler service within the City of El Paso subject to the terms and conditions described in the ordinance.

All Districts

Environmental Services, Ellen A. Smyth, (915) 212-6060

(Attachment)

PUBLIC HEARING WILL BE HELD ON DECEMBER 16, 2014

11.7.

An Ordinance renewing a non-exclusive franchise to “Moore Service, Inc.” to operate and maintain a solid waste collection and hauler service within the City of El Paso subject to the terms and conditions described in the ordinance.

All Districts

Environmental Services, Ellen A. Smyth, (915) 212-6060

(Attachment)

PUBLIC HEARING WILL BE HELD ON DECEMBER 16, 2014

11.8.

An Ordinance renewing a non-exclusive franchise to “Sandoval Capital, Inc. DBA Bronco Disposal” to operate and maintain a solid waste collection and hauler service within the City of El Paso subject to the terms and conditions described in the ordinance.

All Districts

Environmental Services, Ellen A. Smyth, (915) 212-6060

(Attachment)

PUBLIC HEARING WILL BE HELD ON DECEMBER 16, 2014

11.9.

An Ordinance changing the zoning of all of Tracts 6B and 6G, Block 22, Ysleta Grant, 7063 Alameda Avenue, City of El Paso, El Paso County, Texas from C-3 (Commercial) to I-MU (Industrial Mixed Use), approving a Master Zoning Plan and imposing conditions. The penalty is as provided for in Chapter 20.24 of the El Paso City Code. Applicant: Francisco and Remedios Ramirez, Location: 7063 Alameda Avenue, PZRZ14-00044 Note: This is an appeal request.

District 3

Planning and Inspections, Arturo Rubio, (915) 212-1613

Planning and Inspections, Alex Hoffman, (915) 212-1566

(Attachment)

PUBLIC HEARING WILL BE HELD ON DECEMBER 30, 2014

REGULAR AGENDA – OTHER BIDS, CONTRACTS, PROCUREMENTS

12.

ENGINEERING AND CONSTRUCTION MANAGEMENT:

12.1.

Discussion and action that the City of El Paso, after conducting an investigation, has determined that there is good cause to believe that a violation of Texas Government Code Section 2258 has occurred in regard to the payment of individuals by Urban Associates Inc. through its subcontractor Beltran Electrical Contractors, Inc. for the City project known as Sun Metro Operations Maintenance Facility, Contract No. 2012-074 and that the City Engineer be authorized to withhold payment to the contractor for the assessment of penalties for the violation and to withhold money due under the Contract from the final payment to contractor pending a final determination of the violation and authorize the City Engineer to notify the Department of Labor.

Engineering & Construction Management, Irene D. Ramirez, (915) 212-1831

(Attachment)

13.

PURCHASING AND STRATEGIC SOURCING / POLICE:

13.1.

Discussion and action that the City Manager be authorized to sign a Contract for Cleaning Services, by and between the City of El Paso and TIBH Industries, Inc. and Professional Contract Services, Inc. for cleaning services at the El Paso International Airport Terminal.  The term of the Contract will be from January 1, 2015 through December 31, 2015.  The total compensation for the term of the Contract shall not exceed $757,044.96.

Department:  El Paso International Airport (Aviation)

All Districts

Purchasing & Strategic Sourcing, Bruce D. Collins, (915) 212-1181

Aviation, Monica Lombrana, (915) 780-4793

(Attachment)

13.2.1.

Discussion and action on the request that the Director for Purchasing & Strategic Sourcing Department be authorized to issue Purchase Order  to Chastang Enterprises dba Chastang Ford, a contractor under Houston-Galveston Area Council Cooperative (HGAC), Contract #HT06-14 for the purchase of seven (7) 2015 AutoCar ACX64 (CNG) and seven (7) 2015 AutoCar ACX64 (Diesel).   The City has made the determination that purchasing from this cooperative offers the most cost-effective pricing.

The participation by the City of El Paso in the Houston-Galveston Area Council Cooperative (HGAC) was approved by Mayor and City Council on May 8, 2007.

Department:               Facilities and Fleet Maintenance

Award to:                     Chastang Enterprises dba Chastang Ford

                                   Houston, TX

Estimated Award:       $1,110,000.00 (AutoCar - CNG - 7 Units)

                                    $1,174,537.00 (AutoCar - Diesel - 7 Units)

Total Estimated Award:          $2,284,537.00 (14 units)

Account No.:                          334-34080-580290-3150-PESD00150-P3480

Funding Source:                     Environmental Services Dept - Capital - Heavy           Off Road Equipment

District(s):                               All

Reference No.:                      2015-495

This is a Cooperative, unit price contract.

All Districts

Purchasing & Strategic Sourcing, Bruce D. Collins, (915) 212-1181       

Facilities and Fleet Maintenance, Larry Nichols, (915) 212-8000

(Attachment)

13.2.2.

Discussion and action on the request that the Director of the Purchasing & Strategic Sourcing Department be authorized to issue Purchase Order to McNeilus Truck & Manufacturing, contractors under Texas Association of School Boards (TASB) BuyBoard, Contract #425-13 for the purchase of  fourteen (14) 31 yard McNeilus Automated Side Loader Refuse (ASL) bodies. The City has made the determination that purchasing from this cooperative offers the most cost-effective pricing.

The participation by the City of El Paso in the Texas Association of School Boards (TASB) BuyBoard Cooperative Purchasing Program was approved by Mayor and City Council on August 21, 2007. 

Department:                     Facilities and Fleet Maintenance

Award to:                          McNeilus Truck & Manufacturing

                                         Hutchins, TX

Total Estimated Award:    $1,762,797.00 (14 Units)

Account No.:                    334-34080-580290-3150-PESD00150-P3480

Funding Source:               Environmental Services Dept – Capital – Heavy Off                 Road Equipment

District(s):                         All

Reference No.:                2015-496

This is a Cooperative, unit price contract.

All Districts

Purchasing & Strategic Sourcing, Bruce D. Collins, (915) 212-1181       

Facilities and Fleet Maintenance, Larry Nichols, (915) 212-8000

(Attachment)

13.3.1.

Discussion and action on a request that the Director of the Purchasing & Strategic Sourcing Department be authorized to exercise the City’s option to extend current Contract 2011-310R Operation and Maintenance of City of El Paso Police Department Municipal Vehicle Storage Facility with Rod Robertson Enterprises, Inc. for two (2) additional years pursuant to the provisions of an award approved by the City Council on November 29, 2011.  The extended contract period will be from December 27, 2014 to December 26, 2016. This is a revenue generating contract.

Department:                                        Police

Award to:                                             Rod Robertson Enterprises, Inc.

                                                            San Antonio, Texas

Option:                                                One [of Two] 2 year options

Annual Projected Gross Revenues:   $1,127,524.67

Total Projected Gross Revenues:      $2,255,049.34 (2 years)

Account No.:                                      321–21280-522150–4340–  P2121/P5002350

Funding Source:                                 Police – Outside Contract - NOC

District(s):                                            All

This is a revenue generating contract.

All Districts

Purchasing & Strategic Sourcing, Bruce D. Collins, (915) 212-1181

Police Department, Gregory Allen, (915) 564-7308

(Attachment)

13.3.2.

Discussion and action that the City Manager be authorized to sign a Second Amendment to the Contract No. 2011 - 310R for the Operation and Maintenance of City of El Paso Police Department Municipal Vehicle Storage Facility by and between the City of El Paso and Rod Robertson Enterprises, Inc. to establish the schedule of deposits of Storage Facility Revenues into the City's depository institution, and to clarify the calculation method of the contract proceeds related to the live vehicle auction services provided under the Contract.

All Districts

Police Department, Michelle Gardner, (915) 564-7301

(Attachment)

REGULAR AGENDA – PUBLIC HEARINGS

14.

PLANNING AND INSPECTIONS:

14.1.1.

An Ordinance changing the zoning of a portion of Lots 21 and 26 and all of Lots 22 through 25, Block 9, Eastside Industrial District Unit One, 6966 Market Avenue, City of El Paso, El Paso County, Texas from M-1/sc (Light Manufacturing/special contract) to M-2/c (Heavy Manufacturing/condition), and imposing a condition. The penalty is as provided for in Chapter 20.24 of the El Paso City Code. Subject Property: 6966 Market Avenue. Property Owner: HW McKinney Jr. Wrecking, Inc. PZRZ14-00032 [POSTPONED FROM 10-07-2014, 10-21-2014, AND 11-18-2014]

District 3

Planning and Inspections, Andrew Salloum, (915) 212-1613

(Attachment)

14.1.2.

An Ordinance releasing all conditions placed on property by Resolution approved on October 23, 1956 which changed the zoning of a portion of Lots 21 and 26 and all of Lots 22 through 25, Block 9, Eastside Industrial District Unit One, 6966 Market Avenue, City of El Paso, El Paso County, Texas. The penalty is as provided for in Chapter 20.24 of the El Paso City Code. Subject Property: 6966 Market Avenue. Property Owner: HW McKinney Jr. Wrecking, Inc. PZCR14-00006 [POSTPONED FROM 10-07-2014,10-21-2014 AND 11-18-2014]

District 3

Planning and Inspections, Andrew Salloum, (915) 212-1613

(Attachment)

14.2.

An Ordinance designating a certain contiguous geographic area in the City of El Paso, Texas as a tax increment reinvestment zone; describing the boundaries of the zone; providing for an effective date and a termination date for the zone; naming the zone, “Reinvestment Zone Number Seven, City of El Paso, Texas”; creating a board of directors; establishing a tax increment fund; and containing other provisions related thereto.

District 4

Planning and Inspections, Mathew McElroy, (915) 212-1550

(Attachment)

14.3.

An Ordinance granting a Special Privilege License to the Central Business Association of El Paso, Inc., to permit sidewalk retail vending by participating merchants within certain public rights-of-way in downtown El Paso for a term of five years with two renewable five year terms. NESV14-00015

District 8

Planning and Inspections, Elizabeth Gibson, (915) 212-1500

(Attachment)

REGULAR AGENDA - OTHER BUSINESS

15.

PLANNING AND INSPECTIONS:

15.1.

Discussion and action requesting the City Council to waive the requirement that an application for infill development meet two criteria as stated in Section 20.10.280 when only one factor is met, prior to the submission of a special use permit application for the property located at 5888 Doniphan Drive, legally described as Lots 1& 2, Cudahy-Locke Subdivision, City of El Paso, El Paso County, Texas.

District 1

Planning and Inspections, Arturo Rubio, (915) 212-1613

Planning and Inspections, Alex Hoffman, (915) 212-1566

(Attachment)

15.2.

Presentation on status of Capital Improvement Program projects:

a.   Manor Place & Barker Road Street Reconstruction, District 3,

      Ivan Hernandez 212-1854.

b.   Downtown Pedestrian Pathway, District 8, Gilbert Guerrero 212-1803.

District 3, 4, 5, and 8

Engineering and Construction Management, Irene D. Ramirez, (915) 212-1831

(Attachment)

(Attachment)

16.

POLICE DEPARTMENT:

16.1.

Discussion and action that the City Manager or his designee be authorized to sign an Agreement between the City Of El Paso and No D.U.I. El Paso, a Texas non-profit corporation, to provide designated driver service trips that originate within El Paso city limits and serve as a traffic safety program by reducing deaths, injuries and property damages resulting from persons driving motor vehicles while impaired by drugs or alcohol.  The term of this Agreement is December 9, 2014 – December 8, 2015. The total amount for the twelve-month period shall not exceed Two Thousand Five Hundred and No/100 Dollars ($2,500.00) from Red Light Camera Program funding.

All Districts

Police, Michelle Gardner, (915) 564-7301

(Attachment)

16.2.

Discussion and action that the City Manager or designee be authorized to sign the Interlocal Agreement between the City of El Paso, Texas; County of El Paso, Texas; Town of Anthony, Texas; Town of Horizon City, Texas; and City of Socorro, Texas for the submittal of a joint grant application to the U.S. Department of Homeland Security – Operation Stonegarden 2014, in the total amount of $2,323,001.00, $1,236,273.92 for the City of El Paso, for overtime wages, benefits, and fuel used for law enforcement operations at international ports of entry and other locations throughout the City in an effort to reduce crime in the border community and to ultimately improve the quality of life for the residents in the City of El Paso.  No cash or in-kind match is required.

All Districts

Police, Michelle Gardner, (915) 564-7301

(Attachment)

17.

MAYOR AND COUNCIL:

17.1.

Discussion and action regarding the appointment of one individual in the Engineering category to the Public Service Board as recommended by the Public Service Board Selection Committee:

Engineering:

1.  David C. Nemir

2.  David R. Brosman

3.  Bradley Roe

Mayor Oscar Leeser, (915) 212-0021

(Attachment)

EXECUTIVE SESSION

The City Council of the City of El Paso may retire into EXECUTIVE SESSION pursuant to Section 3.5A of the El Paso City Charter and the Texas Government Code, Chapter 551, Subchapter D, to discuss any of the following: (The items listed below are matters of the sort routinely discussed in Executive Session, but the City Council of the City of El Paso may move to Executive Session any of the items on this agenda, consistent with the terms of the Open Meetings Act and the Rules of City Council.) The City Council will return to open session to take any final action and may also, at any time during the meeting, bring forward any of the following items for public discussion, as appropriate.

Section 551.071            CONSULTATION WITH ATTORNEY

Section 551.072            DELIBERATION REGARDING REAL PROPERTY

Section 551.073            DELIBERATION REGARDING PROSPECTIVE GIFTS

Section 551.074            PERSONNEL MATTERS

Section 551.076            DELIBERATION REGARDING SECURITY DEVICES

Section 551.087            DELIBERATION REGARDING ECONOMIC DEVELOPMENT NEGOTIATIONS

ADJOURN

NOTICE TO THE PUBLIC:

Sign Language interpreters are provided for regular City Council meetings. Copies of this Agenda will be provided in Braille, large print, or audiotape upon requests made a minimum of 48 hours prior to the meeting.

Hearing Assistance Devices are available upon request.

ALL REGULAR CITY COUNCIL AGENDAS ARE PLACED ON THE INTERNET EVERY THURSDAY AT THE ADDRESS BELOW:

http://www.elpasotexas.gov/