City Council

Dee Margo

Peter Svarzbein, District 1

Mayor

Alexsandra Annello, District 2

Cassandra Hernandez-Brown, District 3

Sam Morgan, District 4

Tommy Gonzalez

Michiel R. Noe, District 5

City Manager

Claudia Ordaz Perez, District 6

Henry Rivera, District 7

Cissy  Lizarraga, District 8

November 28, 2017

COUNCIL CHAMBERS, CITY HALL

8:00 AM

AND

LEGISLATIVE REVIEW MEETING OF THE WHOLE

300 N. CAMPBELL

MAIN CONFERENCE ROOM, 2^ND FLOOR

November 27, 2017

9:00 AM

ROLL CALL

INVOCATION BY POLICE, FIRE AND CIMA CHAPLAIN SAM FARAONE

PLEDGE OF ALLEGIANCE

Students from St. Patrick Cathedral School, at the invitation of District 8 Representative Cissy Lizarraga

MAYOR’S PROCLAMATIONS

1.

Bowl El Paso Day

2.

Jalapiños Café Day

3.

Evolve Federal Credit Union Celebration of Lights Day

4.

Champion of Education & Student Educational Opportunities- Richard Castro Week

RECOGNITIONS BY MAYOR

NOTICE TO THE PUBLIC

All matters listed under the CONSENT AGENDA, including those on the Addition to the Agenda, will be considered by  City Council to be routine and will be enacted by one motion unless separate discussion is requested by Council Members. Prior to the vote, members of the audience may ask questions regarding items on the consent agenda. When the vote   has been taken, if an item has not been called out for separate discussion, the item has been approved. Council may, however, reconsider any item at any time during the meeting

CONSENT AGENDA - APPROVAL OF MINUTES:

1.

Goal 6: Set the Standard for Sound Governance and Fiscal Management

1.1.

Approval of Minutes for the Regular City Council Meeting of November 14, 2017 and the Legislative Review Meeting of the Whole of November 13, 2017.

City Clerk's Office, Laura D. Prine, (915) 212-0049

(Attachment)

(Attachment)

CONSENT AGENDA - REQUEST TO EXCUSE ABSENT CITY COUNCIL MEMBERS:

2.

REQUEST TO EXCUSE ABSENT CITY COUNCIL MEMBERS:

ACTION ON THE FOLLOWING RESOLUTIONS

CONSENT AGENDA - RESOLUTIONS:

3.

Goal 1: Create an Environment Conducive to Strong, Sustainable Economic Development

3.1.

That the City Manager be authorized to sign a Fourth Amendment to the Industrial Site Lease by and between the City of El Paso ("Lessor") and the El Paso Independent School District (''Lessee") which will extend the lease term to Dec. 31, 2019 for the following identified property thereby allowing the Lessee additional time to finalize its transition to a newly acquired site for its central offices:

A 686,218 square foot parcel, more or less, being Lots 4-8, Block 3 and Lots 6 and 7, Block 2C and a portion of Bonanza Street vacated by Ordinance No. 2947, El Paso International Airport Tracts Replat of Unit 3; a portion of Lot 10, Block 2C, El Paso International Airport Tracts Replat of Unit 4, and Lots 3 and 4, Block 3, El Paso International Airport Tracts Replat of Unit 5, El Paso, El Paso County, Texas, and municipally known as 6531 Boeing Dr., El Paso, Texas.

Terms:

Lease extended from June 1, 2019 to December 31, 2019 or earlier if Lessee provides ninety (90) days written notice

Annual rental rate $309,982.07( no change)

$0.4517/sf

District 3

Aviation, Monica Lombraña, (915) 212-7301

(Attachment)

3.2.

A Resolution authorizing the City Manager to accept the conveyance of approximately 0.843 acres Portion of Lot 1, Block 1 CMC Commercial, El Paso, El Paso County, Texas from Tenet Hospitals Limited to the City, a Texas Limited Partnership, pursuant to the terms of the June 12, 2014 easement agreement.

District 1

Economic and International Development, Jose Carlos ViIlalva, (915) 212-0094

(Attachment)

3.3.

That the City Manager be authorized to sign a Restated Easement Agreement between the City of El Paso and Tenet Hospitals Limited, a Texas Limited Partnership, which creates reciprocal access Agreements for both parties across their respective properties from Resler Drive to the Hospital Site and the Fire Station Site at the intersection of Transmountain Road and Resler Drive.

District 1

Economic and International Development, Jose Carlos ViIlalva, (915) 212-0094

(Attachment)

4.

Goal 2: Set the Standard for a Safe and Secure City

4.1.

That the City Manager be authorized to sign an agreement between the CITY OF EL PASO and THE HOSPITALS OF PROVIDENCE TRANSMOUNTAIN CAMPUS to provide sexual assault examination services for the same reimbursement rate that the Texas Attorney General reimburses the City pursuant to the Texas Code of Criminal Procedure Article 56.06 for a term of two (2) years from the date this Agreement is executed.  The agreement includes an option for the City Manager or his designee to extend the agreement for one (1) additional two-year period at the mutual agreement of the parties.

All Districts

Police, Patrick Maloney, (915) 212-4300

(Attachment)

4.2.

That the City Manager be authorized to sign an agreement between the CITY OF EL PASO and THE HOSPITALS OF PROVIDENCE MEMORIAL CAMPUS to provide sexual assault examination services for the same reimbursement rate that the Texas Attorney General reimburses the City pursuant to the Texas Code of Criminal Procedure Article 56.06 for a term of two (2) years from the date this Agreement is executed.  The agreement includes an option for the City Manager or his designee to extend the agreement for one (1) additional two-year period at the mutual agreement of the parties.

All Districts

Police, Patrick Maloney, (915) 212-4300

(Attachment)

4.3.

That the City Manager be authorized to sign an agreement between the CITY OF EL PASO and THE HOSPITALS OF PROVIDENCE EAST CAMPUS to provide sexual assault examination services for the same reimbursement rate that the Texas Attorney General reimburses the City pursuant to the Texas Code of Criminal Procedure Article 56.06 for a term of two (2) years from the date this Agreement is executed.  The agreement includes an option for the City Manager or his designee to extend the agreement for one (1) additional two-year period at the mutual agreement of the parties.

All Districts

Police, Patrick Maloney, (915) 212-4300

(Attachment)

4.4.

That the City Manager be authorized to sign an agreement between the CITY OF EL PASO and THE HOSPITALS OF PROVIDENCE SIERRA CAMPUS to provide sexual assault examination services for the same reimbursement rate that the Texas Attorney General reimburses the City pursuant to the Texas Code of Criminal Procedure Article 56.06 for a term of two (2) years from the date this Agreement is executed.  The agreement includes an option for the City Manager or his designee to extend the agreement for one (1) additional two-year period at the mutual agreement of the parties.

All Districts

Police, Patrick Maloney, (915) 212-4300

(Attachment)

5.

Goal 6: Set the Standard for Sound Governance and Fiscal Management

5.1.

Resolution amending FY2018 Budget Resolution to revise the City’s business days to Monday through Friday.

All Districts

City Manager's Office, Robert Cortinas, (915) 212-1092

(Attachment)

5.2.

That the City finds that Brahma Title and Escrow showed a good cause to extend the deadline to apply for a refund of the overpayment of the 2012 taxes and the tax refund in the amount of $8.72 is approved.

A citizen has applied for a tax refund due to overpayment on September 23, 2013.  The Property Tax Code Section 31.11 states that the tax collector may issue a refund “within 3 years of the date of the payment” but that “the governing body of the taxing unit may extend the deadline for a single period not to exceed 2 years on a showing of good cause by the taxpayer.

All Districts

Tax Office, Maria O. Pasillas, (915) 212-1737

(Attachment)

5.3.

That the City finds that David Navarrete showed a good cause to extend the deadline to apply for a refund of the overpayment of the 2012 taxes and the tax refund in the amount of $44.60 is approved.

A citizen has applied for a tax refund due to overpayment on February 28, 2013.  The Property Tax Code Section 31.11 states that the tax collector may issue a refund “within 3 years of the date of the payment” but that “the governing body of the taxing unit may extend the deadline for a single period not to exceed 2 years on a showing of good cause by the taxpayer.

All Districts

Tax Office, Maria O. Pasillas, (915) 212-1737

(Attachment)

5.4.

That the City finds that Glenna R. Wilkerson showed a good cause to extend the deadline to apply for a refund of the overpayment of the 2012 taxes and the tax refund in the amount of $1,143.67 is approved.  

A citizen has applied for a tax refund due to overpayment on November 6, 2012. The Property Tax Code Section 31.11 states that the tax collector may issue a refund “within 3 years of the date of the payment” but that “the governing body of the taxing unit may extend the deadline for a single period not to exceed 2 years on a showing of good cause by the taxpayer.

All Districts

Tax Office, Maria O. Pasillas, (915) 212-1737

(Attachment)

5.5.

That the City finds that Southern Nut Trading Co., LTD showed a good cause to extend the deadline to apply for a refund of the overpayment of the 2012 taxes and the tax refund in the amount of $134.51 is approved.  

A citizen has applied for a tax refund due to overpayment on May 9, 2013. The Property Tax Code Section 31.11 states that the tax collector may issue a refund “within 3 years of the date of the payment” but that “the governing body of the taxing unit may extend the deadline for a single period not to exceed 2 years on a showing of good cause by the taxpayer.

All Districts

Tax Office, Maria O. Pasillas, (915) 212-1737

(Attachment)

5.6.

That the City finds that Leon Woodward showed a good cause to extend the deadline to apply for a refund of the overpayment of the 2013 taxes and the tax refund in the amount of $88.25 is approved.  

A citizen has applied for a tax refund due to overpayment on March 12, 2014. The Property Tax Code Section 31.11 states that the tax collector may issue a refund “within 3 years of the date of the payment” but that “the governing body of the taxing unit may extend the deadline for a single period not to exceed 2 years on a showing of good cause by the taxpayer.

All Districts

Tax Office, Maria O. Pasillas, (915) 212-1737

(Attachment)

5.7.

That the City finds that Southern Nut Trading Co., LTD showed a good cause to extend the deadline to apply for a refund of the overpayment of the 2012 taxes and the tax refund in the amount of $120.50 is approved.  

A citizen has applied for a tax refund due to overpayment on May 9, 2013. The Property Tax Code Section 31.11 states that the tax collector may issue a refund “within 3 years of the date of the payment” but that “the governing body of the taxing unit may extend the deadline for a single period not to exceed 2 years on a showing of good cause by the taxpayer.

All Districts

Tax Office, Maria O. Pasillas, (915) 212-1737

(Attachment)

5.8.

That the City finds that Leon Woodward showed a good cause to extend the deadline to apply for a refund of the overpayment of the 2013 taxes and the tax refund in the amount of $53.55 is approved.  

A citizen has applied for a tax refund due to overpayment on March 12, 2014. The Property Tax Code Section 31.11 states that the tax collector may issue a refund “within 3 years of the date of the payment” but that “the governing body of the taxing unit may extend the deadline for a single period not to exceed 2 years on a showing of good cause by the taxpayer.

All Districts

Tax Office, Maria O. Pasillas, (915) 212-1737

(Attachment)

5.9.

That the City finds that Martha L. Azcona showed a good cause to extend the deadline to apply for a refund of the overpayment of the 2013 taxes and the tax refund in the amount of $66.33 is approved.  

A citizen has applied for a tax refund due to overpayment on January 15, 2014.  The Property Tax Code Section 31.11 states that the tax collector may issue a refund “within 3 years of the date of the payment” but that “the governing body of the taxing unit may extend the deadline for a single period not to exceed 2 years on a showing of good cause by the taxpayer.

All Districts

Tax Office, Maria O. Pasillas, (915) 212-1737

(Attachment)

5.10.

That the City finds that Martha L. Azcona showed a good cause to extend the deadline to apply for a refund of the overpayment of the 2012 taxes and the tax refund in the amount of $17.98 is approved.  

A citizen has applied for a tax refund due to overpayment on March 14, 2013. The Property Tax Code Section 31.11 states that the tax collector may issue a refund “within 3 years of the date of the payment” but that “the governing body of the taxing unit may extend the deadline for a single period not to exceed 2 years on a showing of good cause by the taxpayer.

All Districts

Tax Office, Maria O. Pasillas, (915) 212-1737

(Attachment)

5.11.

That the City finds that Emo Ventures Properties LLC showed a good cause to extend the deadline to apply for a refund of the overpayment of the 2013 taxes and the tax refund in the amount of $141.29 is approved.  

A citizen has applied for a tax refund due to overpayment on February 12, 2014. The Property Tax Code Section 31.11 states that the tax collector may issue a refund “within 3 years of the date of the payment” but that “the governing body of the taxing unit may extend the deadline for a single period not to exceed 2 years on a showing of good cause by the taxpayer.

All Districts

Tax Office, Maria O. Pasillas, (915) 212-1737

(Attachment)

5.12.

That the City finds that Lorenza Guillen showed a good cause to extend the deadline to apply for a refund of the overpayment of the 2012 taxes and the tax refund in the amount of $15.94 is approved.  

A citizen has applied for a tax refund due to overpayment on March 31, 2013. The Property Tax Code Section 31.11 states that the tax collector may issue a refund “within 3 years of the date of the payment” but that “the governing body of the taxing unit may extend the deadline for a single period not to exceed 2 years on a showing of good cause by the taxpayer.

All Districts

Tax Office, Maria O. Pasillas, (915) 212-1737

(Attachment)

5.13.

That the City finds that FirstLight FCU showed a good cause to extend  the deadline to apply for a refund of the overpayment of the 2013 taxes and the tax refund in the amount of $201.39 is approved.  

A citizen has applied for a tax refund due to overpayment on December 31, 2013. The Property Tax Code Section 31.11 states that the tax collector may issue a refund “within 3 years of the date of the payment” but that “the governing body of the taxing unit may extend the deadline for a single period not to exceed 2 years on a showing of good cause by the taxpayer.

All Districts

Tax Office, Maria O. Pasillas, (915) 212-1737

(Attachment)

5.14.

That the City finds that PSRBB Industrial Group, Inc. showed a good cause to extend the deadline to apply for a refund of the overpayment of the 2013 taxes and the tax refund in the amount of $502.98 is approved.  

A citizen has applied for a tax refund due to overpayment on March 25, 2014. The Property Tax Code Section 31.11 states that the tax collector may issue a refund “within 3 years of the date of the payment” but that “the governing body of the taxing unit may extend the deadline for a single period not to exceed 2 years on a showing of good cause by the taxpayer.

All Districts

Tax Office, Maria O. Pasillas, (915) 212-1737

(Attachment)

5.15.

That the City finds that Bank of America through Corelogic showed a good cause to extend the deadline to apply for a refund of the overpayment of the 2013 taxes and the tax refund in the amount of $20.85 is approved.  

A citizen has applied for a tax refund due to overpayment on November 29, 2013.  The Property Tax Code Section 31.11 states that the tax collector may issue a refund “within 3 years of the date of the payment” but that “the governing body of the taxing unit may extend the deadline for a single period not to exceed 2 years on a showing of good cause by the taxpayer.

All Districts

Tax Office, Maria O. Pasillas, (915) 212-1737

(Attachment)

5.16.

That the City finds that Constantine Pihakis showed a good cause to extend the deadline to apply for a refund of the overpayment of the 2013 taxes and the tax refund in the amount of $12.69 is approved.  

A citizen has applied for a tax refund due to overpayment on March 25, 2014. The Property Tax Code Section 31.11 states that the tax collector may issue a refund “within 3 years of the date of the payment” but that “the governing body of the taxing unit may extend the deadline for a single period not to exceed 2 years on a showing of good cause by the taxpayer.

All Districts

Tax Office, Maria O. Pasillas, (915) 212-1737

(Attachment)

5.17.

That the City finds that Moises Ramirez showed a good cause to extend the deadline to apply for a refund of the overpayment of the 2013 taxes and the tax refund in the amount of $19.67 is approved.  

A citizen has applied for a tax refund due to overpayment on March 25, 2014. The Property Tax Code Section 31.11 states that the tax collector may issue a refund “within 3 years of the date of the payment” but that “the governing body of the taxing unit may extend the deadline for a single period not to exceed 2 years on a showing of good cause by the taxpayer.

All Districts

Tax Office, Maria O. Pasillas, (915) 212-1737

(Attachment)

CONSENT AGENDA - BOARD APPOINTMENTS:

6.

Goal 6: Set the Standard for Sound Governance and Fiscal Management

6.1.

Ratify the appointment of Gary Borsch to the Fire and Police Pension Fund Board of Trustees by City Manager Tommy Gonzalez.

City Manager, Tommy Gonzalez, (915) 212-1061

(Attachment)

6.2.

David Marcus to the Ethics Review Commission by Representative Alexsandra Annello, District 2.

Representative Alexsandra Annello, (915) 212-0002

(Attachment)

7.

Goal 7: Enhance and Sustain El Paso’s Infrastructure Network

7.1.

Kate Helsten to the Building and Standards Commission, as a regular member, by Representative Alexsandra Annello, District 2.

Representative Alexsandra Annello, (915) 212-0002

(Attachment)

7.2.

Sandra Hernandez to the City Plan Commission by Representative Henry Rivera, District 7.

Representative Henry Rivera, (915) 212-0007

(Attachment)

7.3.

Sergio Ramos to the Construction Board of Appeals by Representative Alexsandra Annello, District 2.

Representative Alexsandra Annello, (915) 212-0002

(Attachment)

8.

Goal 8: Nurture and Promote a Healthy, Sustainable Community

8.1.

George Stoltz to the Animal Shelter Advisory Committee by City Representative Alexsandra Annello, District 2.

Representative Alexsandra Annello, (915) 212-0002

(Attachment)

CONSENT AGENDA - APPLICATIONS FOR TAX REFUNDS:

9.

Goal 6: Set the Standard for Sound Governance and Fiscal Management

9.1.

That the tax refunds listed on the attachment posted with this agenda be approved. (See Attachment A).  

This action would allow us to comply with state law which requires approval by the legislative body, of refunds of tax overpayments, greater than $2,500.00.

All Districts

Tax Office, Maria O. Pasillas, (915) 212-1737

(Attachment)

CONSENT AGENDA - BEST VALUE PROCUREMENTS:

10.

Goal 3: Promote the Visual Image of El Paso

10.1.

Request rejection of all bids received for Solicitation No. 2017-1209 Food & Beverage Concessions – Athletic Fields as recommended by the Purchasing & Strategic Sourcing and Parks and Recreation Departments due to vendors failure to bid on all sites as requested within the solicitation. Specifications will be revised, and solicitation will be re-bid.

Department:  Parks and Recreation

Districts(s):   All

All Districts

Purchasing & Strategic Sourcing, Bruce D. Collins, (915) 212-1181

Parks & Recreation, Tracy Novak, (915) 212-1708

(Attachment)

CONSENT AGENDA - BIDS:

11.

Goal 8: Nurture and Promote a Healthy, Sustainable Community

11.1.

The award of Solicitation No. 2017-1270 (Animal Cages) to Schroer Manufacturing Company DBA Shor-Line for an estimated award of $62,538.00.  These animal cages will be used as replacement cages in high use areas and for temporary housing for new arrivals.

Department:                           Animal Services

Award to:                                Schroer Manufacturing Company DBA Shor-Line

                                               Kansas City, KS

Item(s):                                   All

Estimated Award:                   $62,538.00

Total Estimated Award:          $62,538.00

Account No.:                          225-25110-2580-580090

Funding Source:                     Furniture and Fixtures

District(s):                               All

This is a Low bid, unit price contract.

The Purchasing & Strategic Sourcing Department and Department of Animal Services recommend award as indicated to Schroer Manufacturing Company DBA Shor-Line, the lowest responsive, responsible bidder.

That Spectrum Paper Co. failed to extend their offer for further evaluation, therefore their bid expired.

In accordance with this award the City Manager or designee is authorized to exercise future options if needed.

All Districts

Purchasing & Strategic Sourcing, Bruce D. Collins, (915) 212-1181

Animal Services, Paula Powell, (915) 212-1706

(Attachment)

CALL TO THE PUBLIC – PUBLIC COMMENT

This time is reserved for members of the public who would like to address the City Council on items that are not on the City Council Agenda.

A sign-up form is available on line at http:/www2.elpasotexas.gov/municipal-clerk/signup_form.asp for those who wish to sign up in advance of the meeting date and a sign-up form is available outside the City Council Chambers at the City Clerk table for those who wish to sign up on the day of the meeting.

REGULAR AGENDA – OTHER BIDS, CONTRACTS, PROCUREMENTS

12.

Goal 1: Create an Environment Conducive to Strong, Sustainable Economic Development

12.1.

Discussion and action on the request that the Director of the Purchasing & Strategic Sourcing Department be authorized to issue purchase orders to Revenue Markets, Inc. dba TRMI Systems Integration, the sole source provider for the Radio Frequency I.D. Tags with the stipulation that that the vendor provides an updated sole source letter and affidavit each year.  The RFID Tags are for use in the Automatic Vehicle Identification System that reads the customer’s ID and tolls are automatically reduced from the customer’s account.  

Department:                    International Bridges

Award to:                         Revenue Markets, Inc. dba TRMI Systems Integration

                                        Accord, NY

Total Estimated Award:   $180,000.00 (3 years)

Account No.:                   531000-564-3300-64830

Funding Source:              International Bridges Operations

District(s):                        6 & 8

Sole Source No:              2018-767

This is a Sole Source purchase.

Districts 6 & 8

Purchasing & Strategic Sourcing, Bruce D. Collins, (915) 212-1181

International Bridges, Monica Lombrana (915) 212-7500

(Attachment)

13.

Goal 2: Set the Standard for a Safe and Secure City

13.1.

Discussion and action on the award of Solicitation No. 2017-1274 (Board and Secure Services) to Bella Luna Engineering and Building Maintenance for an initial term estimated award of $307,440.00.    The award is to include a two (2) year optional amount of $204,960.00 for a total five (5) year award of $512,400.00.  This service is to board (enclose windows, doors and structural openings with plywood) and secure abandon residential and commercial structures that have been deemed a hazard to the public.

Department:                                     Planning and Inspections

Vendor:                                             Bella Luna Engineering and Building

                                                         Maintenance

                                                         El Paso, TX

Item(s):                                             All

Annual Estimated Amount:              $102,480.00

Initial Term Estimated Award:         $307,440.00 (3 year)

Total Estimated Award:                    $512,400.00 (5 years)  

Account No.:                                    532-32120-2305-522040-P3210          

Funding Source:                               Environmental Fee Fund – Environmental

                                                         Contracts              

District(s):                                         All

This is a Best Value, service contract.

The Purchasing & Strategic Sourcing, Planning, and Inspections Departments recommend award as indicated to Bella Luna Engineering and Building Maintenance, the sole vendor offering the best value bid. In accordance with this award, the City Manager or designee is authorized to exercise future options if needed.

All Districts

Purchasing & Strategic Sourcing, Bruce D. Collins, (915) 212-1181

Planning and Inspections, Victor Morrison-Vega, (915) 212-1553

(Attachment)

13.2.

Discussion and action on the award of Solicitation No. 2018-200 Janitorial Services – City Hall 1, 2, 3, 4 and UPTT to Francisco Corral DBA Eagle Janitorial Service for an initial term estimated award of $635,527.44.  The award is to include a two (2) year optional amount of $423,684.96 for a total five (5) year award of $ 1,059,212.40. This award will allow for daily janitorial services for the City Hall campus which consists of City 1, 2, 3, 4 and certain areas within the UPTT.

Department:                                Streets and Maintenance

Award to:                                     Francisco Corral DBA Eagle Janitorial Service

                                                    El Paso, TX

Item(s):                                        All

Initial Term:                                 3 years

Option to Extend:                        2 years

Annual Estimated Award:           $   211,842.48

Initial Term Estimated Award:     $   635,527.44 (3 years)

Total Estimated Award:               $1,059,212.40 (5 years)

Account No.:                               532 – 31040 – 523020 – 1000 – P3120

Funding Source:                          General Fund – Public Accesses Maintenance

                                                    & Repair

District(s):                                    All

This is a Best Value, Service contract.

The Purchasing & Strategic Sourcing and Streets and Maintenance Departments recommend award as indicated to Francisco Corral DBA Eagle Janitorial Service, the bidder offering the best value bid. In accordance with this award, the City Manager or designee is authorized to exercise future options if needed.

The Purchasing & Strategic Sourcing Department recommends that GCA Cleaning Specialties, Inc. and Ruth Villarreal DBA: Multi Greenery be deemed non-responsive due to taking exceptions to the solicitation by modifying the scope of work.

All Districts

Purchasing & Strategic Sourcing, Bruce D. Collins, (915) 212-1181       

Streets and Maintenance, Richard J. Bristol, (915) 212-7000

(Attachment)

14.

Goal 6: Set the Standard for Sound Governance and Fiscal Management

14.1.

Discussion and action on the award of Solicitation No. 2017-1357R Self-Funded Comprehensive Health Plan Administration, Stop Loss, Employee Assistance Program, and Fully Insured Supplemental Benefit Plans to Aetna Life Insurance Company, Deer Oaks EAP Services, LLC, Metropolitan Life Insurance Company, Dearborn National Life Insurance Company, and Trustmark Voluntary Benefit Solutions, Inc. a division of Trustmark Insurance Company for a total estimated award of $141,316,692.12.   The award is to include a two two-year option amount of $188,422,256.16 for a total seven (7) year award of $329,738,948.28.

Department:                                        Human Resources

Award to:         Vendor 1:                    Aetna Life Insurance Company

                                                           Hartford, CT

Items:                                                 Groups E, F, G, H, I, J1, J2, L1

Option:                                                            Two two-year options

Annual Estimated Award:                   $44,801,266.57

Initial Term Estimated Award:                        $134,403,799.70 (3 Years)

Option Total:                                       $179,205,066.27 (4 Years)

Total Estimated Award:                      $313,608,865.97 (7 Years)

Award to:         Vendor 2:                    Deer Oaks EAP Services, LLC

                                                           San Antonio, TX

Items:                                                  Group K

Option:                                                            Two two-year options

Annual Estimated Award:                   $59,379.84

Initial Term Estimated Award:                        $178,139.52 (3 Years)

Option Total:                                       $237,519.36 (4 Years)

Total Estimated Award:                      $415,658.88 (7 Years)

Award to:         Vendor 3:                    Metropolitan Life Insurance Company

                                                           Dallas, TX

Items:                                                  Group L2

Option:                                                            Two two-year options

Annual Estimated Award:                   $201,683.76

Initial Term Estimated Award:                        $605,051.28 (3 Years)

Option Total:                                       $806,735.04 (4 Years)

Total Estimated Award:                      $1,411,786.32 (7 Years)

Award to:         Vendor 4:                    Dearborn National Life Insurance

                                                            Company

                                                           Downers Grove, IL

Items:                                                  Groups M, N

Option:                                                            Two two-year options

Annual Estimated Award:                   $  1,902,790.30

Initial Term Estimated Award:                        $   5,708,370.90 (3 Years)

Option Total:                                       $   7,611,161.20 (4 Years)

Total Estimated Award:                      $13,319,532.10 (7 Years)

Award to:         Vendor 5:                    Trustmark Insurance Company

                                                           Lake Forest, IL

Items:                                                  Group O

Option:                                                            Two two-year options

Annual Estimated Award:                   $140,443.57

Initial Term Estimated Award:                        $421,330.72 (3 Years)

Option Total:                                       $561,774.29 (4 Years)

Total Estimated Award:                      $983,105.01 (7 Years)

Total Annual Estimated Award:          $  47,105,564.04

Total Initial Term Estimated Award:   $141,316,692.12 (3 Years)

Total Option:                                       $188,422,256.16 (4 Years)

Total Estimated Award:                      $329,738,948.28 (7 Years)

Account No:                                       3500 – 521120 – 209 – 14045 – P1414

                                                           3500 – 521370 – 209 – 14045 – P1414

                                                           3500 – 521380 – 209 – 14045 – P1414

                                                           3500 – 522000 – 209 – 14045 – P1414

                                                           3500 – 521180 – 209 – 14045 – P1414

                                                           3500 – 521190 – 209 – 14045 – P1414

                                                           3500 – 521200 – 209 – 14045 – P1414

                                                           3500 – 521410 – 209 – 14045 – P1414

                                                           3500 – 521420 – 209 – 14045 – P1414

Funding Source:                            Self-Insured Fund – Healthcare Providers Services, Stop Loss Insurance, Benefit Payments, Benefits Administrators (TPA), Dental Premium, Optical Premium, Life Premium, Life Premium, Pharmaceutical Admin, EAP Benefit Administrator

Districts:                                              All

This is a Request for Proposal, service contract.

The Purchasing & Strategic Sourcing and Human Resources Departments recommend award as indicated to Aetna Life Insurance Company, Deer Oaks EAP Services, Metropolitan Life Insurance Company, Dearborn National Life Insurance Company, and Trustmark Insurance Company, the highest ranked proposer based on evaluation factors established for this procurement. In accordance with this award, the City Manager or designee is authorized to exercise future options if needed.

Purchasing & Strategic Sourcing and Human Resources Departments recommends GPCA, Inc. be deemed non-responsible because the proposer does not have a certificate of authority to act as a third party administrator. Therefore, the proposer is not capable of performing the services that the City is requesting.

Additionally, it is requested that the City Attorney's Office review and that the City Manager be authorized to execute any related contract documents and agreements necessary to effectuate this award.

All Districts

Purchasing & Strategic Sourcing, Bruce D. Collins, (915) 212-1181       

Human Resources, Linda Ball Thomas, (915) 212-1240

(Attachment)

15.

Goal 7: Enhance and Sustain El Paso’s Infrastructure Network

15.1.

Discussion and action to award Solicitation 2017-815 Dyer RTS Pedestrian Enhancement to BLACK STALLION CONTRACTORS INC. for an estimated total amount of $905,151.76. This project provides pedestrian improvements (sidewalk, ADA ramps, landscaping, and median refuge) at four locations along the Dyer Rapid Transit System corridor: downtown on Campbell and Kansas, Pershing between Trowbridge and Alta, Dyer between Fred Wilson and McConnell, and Dyer and Hercules.

Department:                                Capital Improvement

Award to:                                     BLACK STALLION CONTRACTORS INC.

                                                    El Paso, TX

Item(s):                                        Base Bid I

Initial Term:                                 190 Standard Workweek Days

Base Bid I:                                   $905,151.76

Total Estimated Award:               $905,151.76

Account No.:                               190-4510-28320-580270-PCP10TRAN60

                                                    190-4950-38170-580270-PCP10TRAN60

Funding Source:                          Federal Highway Administration & Certificates

                                                    of Obligation

District(s):                                    2 & 8

This is a Low Bid, unit price contract.

The Purchasing & Strategic Sourcing and Capital Improvement Departments recommend award as indicated to BLACK STALLION CONTRACTORS INC. the lowest responsive, responsible bidder and that International Eagle Enterprises, Inc. be deem non-responsive based on General Conditions 2L Section 7 – The bid was in a form other than the official bid form issued by the Owner. The award is contingent upon compliance with Disadvantaged Business Enterprises (DBE) requirements as established in special provision 000-007 of this contract.

It is requested that the City Manager be authorized to establish the funding sources and make any necessary budget transfers and execute any and all documents necessary for execution of this award. Contingent upon compliance with DBE requirements.

Work under this unit price contract is only an estimated value and will be ordered, performed, invoiced, and paid by measured quantity. The actual cost of this contract may be higher or lower than the total estimated value and will be the sum total of unit prices at the end of the contract term.

As part of this award, upon the review of the City Attorney, the City Engineer may without further authorization from City Council approve contract change orders necessary for proper contract administration in accordance with Texas Department of Transportation (TXDOT) requirements which do not revise the estimated award and change orders that are in accordance with applicable law.

Districts 2 & 8

Purchasing & Strategic Sourcing, Bruce D. Collins, (915) 212-1181       

Capital Improvement, Sam Rodriguez, (915) 212-1808

(Attachment)

REGULAR AGENDA – PUBLIC HEARINGS AND SECOND READING OF ORDINANCES

16.

Goal 3: Promote the Visual Image of El Paso

16.1.

An Ordinance amending The Master Zoning Plan approved on June 17, 2014, by Ordinance No. 018186 for the rezoning to RMU of Tract 23-A-3 AF Miller Survey No. 214, City of El Paso, El Paso County, Texas, the penalty being as provided for in Chapter 20.24 of the El Paso City Code. Subject Property: 4 De Leon Drive. Property Owner: Westmount Assets, Inc. PZRZ17-00002.

District 8

Planning & Inspections, Victor Morrison-Vega, (915) 212-0104

Planning & Inspections, Anne Antonini, (915) 212-1814

(Attachment)

16.2.

An Ordinance approving a Detailed Site Development Plan for a A Portion of Lots 1 and 2, Block 1, Rocket Warehouse Park Unit 3, Dyer St. & Ameen Dr., an Addition to the City of El Paso, El Paso County, Texas Pursuant to Section 20.04.150. The Penalty is as provided for in Chapter 20.24 of the El Paso City Code.  Subject Property: Dyer St. & Ameen Dr. Owner: Bowling, Enterprises, LLC. PZDS17-00030.

District 4

Planning & Inspections, Alex P. Hoffman, (915) 212-1566

Planning & Inspections, Adriana Martinez, (915) 212-1611

(Attachment)

17.

Goal 6: Set the Standard for Sound Governance and Fiscal Management

17.1.

An Ordinance amending Ordinance 8065 (Civil Service Rules and Regulations), Rule Number 2, Section A, Paragraph 22, providing for the definition of working days.

All Districts

Human Resources, Linda Ball Thomas, (915) 212-1260

(Attachment)

17.2.

An Ordinance establishing deadlines and procedures for placing matters on the Agenda for City Council Meetings and Repealing Ordinance No. 18031.

All Districts

City Clerk's Office, Laura D. Prine, (915) 212-0049

(Attachment)

REGULAR AGENDA - OTHER BUSINESS

18.

Goal 3: Promote the Visual Image of El Paso

18.1.

Discussion and action that the City Council hereby waives the two factor requirement to designate a property with an infill development overlay pursuant to Municipal Code 20.10.280A for the following property legally described as Tract 5-A-2 & A Portion of Mike Lane R.O.W., JH. Johannson Survey No. 185, 216 Mike Ln., City of El Paso, El Paso County, Texas.

District 1

Planning & Inspections Department, Victor Morrison-Vega, (915) 212-1553

Planning & Inspections Department, Adriana Martinez, (915) 212-1611

(Attachment)

19.

MAYOR AND COUNCIL

19.1.

For Notation Only: Formal Report of the Financial Oversight and Audit Committee meeting held on November 06, 2017.

a. Discussion on Audit Plan Updates.

b. Discussion and Action on the FY 2018 Annual Internal Audit Plan.

• Motion made by Representative Brown, seconded by Representative Ordaz Perez and approved by Representative Rivera, Representative Morgan, Representative Ordaz Perez and Representative Brown to move the Economic Development 380 Agreement Monitoring Audit from the 4th Quarter to the 2nd Quarter of the 2017-2018 Audit Plan.

 • Motion made by Representative Ordaz Perez, seconded by Representative Brown and approved by Representative Rivera, Representative Morgan, Representative Ordaz Perez and Representative Brown to add an audit of the Office of Management & Budget with a focus on Budget Transfers. The Audit will be scheduled in the 4th Quarter of the 2017-2018 Audit Plan.

c. Discussion and Update on Hotel Occupancy Tax Audits.

d. Discussion on Client Surveys

All Districts

Representative Sam Morgan, (915) 212-0004

(Attachment)

(Attachment)

(Attachment)

(Attachment)

19.2.

Discussion and action regarding the Memorandum of Understanding "MOU" between the City of El Paso and County of El Paso first-time offenders marijuana program agreement; and request the City Manager, Tommy Gonzalez, to provide a presentation, program overview, impact, and update on "MOU" between the City of El Paso and County of El Paso first-time offenders marijuana program agreement.

All Districts

Representative Henry Rivera, (915) 212-0007

(Attachment)

19.3.

Discussion and action on a Resolution in support of the County First Chance Program.

All Districts

Representative Cassandra Hernandez-Brown, (915) 212-0003

Representative Alexsandra Annello, (915) 212-002

(Attachment)

19.4.

Discussion and action resolving to reaffirm the El Paso-Ciudad Juarez Sister Cities agreement as proposed during the Joint City Council meeting held Oct. 30, 2017; establishing a Binational Task Force; and re-activating the Committee on Border Relations.

All Districts

Representative Peter Svarzbein, (915) 212-1000

Representative Cissy Lizarraga, (915) 212-1036

(Attachment)

19.5.

Discussion and action to direct the City Manager to seek funding and/or apply for a grant application to the  Office of the Governor of the State of Texas Criminal Justice Division for their Body-Worn Camera Program, upcoming Third Round Funding Announcement in December, 2017 or near future.

All Districts

Representative Henry Rivera, (915) 212-0007

(Attachment)

19.6.

Discussion and action to direct the City Manager to establish a plan, policy, and process for use of body-worn cameras for the El Paso Police Department. To include, the City Manager to create/form a Body-Worn Camera (BWC) committee, that has representation of current El Paso Police Officers in the Patrol and/or Traffic Division to research issues and provide a report related to body worn camera system, implementation plan, camera deployment, information technology infrastructure needed, identify funding streams, and best practices.

All Districts

Representative Henry Rivera, (915) 212-0007

(Attachment)

19.7.

Discussion and action to direct the City Manager to provide a report on the current  tasers in use by the El Paso Police Department to include their existing condition, number of outdated and/or inoperable, date of purchase(s), funding availability/possible funding streams and other related information/issues.

All Districts

Representative Henry Rivera, (915) 212-0007

(Attachment)

20.

MANAGEMENT UPDATES

20.1.

Budget Update – Core Competencies

All Districts

City Manager's Office, Robert Cortinas, (915) 212-1092

(Attachment)

20.2.

Employee Programs and Initiatives

All Districts

Human Resources, Claudia Lujan, (915) 212-1241

(Attachment)

20.3.

Lean Six Sigma Projects

All Districts

Performance Office, Roman Sanchez, (915) 212-1090

(Attachment)

20.4.

First El Paso International Airport Holiday Social

All Districts

El Paso International Airport, Monica Lombraña, (915) 212-7301

(Attachment)

20.5.

Celebration of Lights at San Jacinto

All Districts

Parks and Recreation, Tracy Novak, (915) 212-1708

(Attachment)

20.6.

Streetcar Implementation Plan Update

Districts 1 and 8

Mass Transit, Jay Banasiak, (915) 212-3300

(Attachment)

EXECUTIVE SESSION

The City Council of the City of El Paso may retire into EXECUTIVE SESSION pursuant to Section 3.5A of the El Paso City Charter and the Texas Government Code, Chapter 551, Subchapter D, to discuss any of the following: (The items listed below are matters of the sort routinely discussed in Executive Session, but the City Council of the City of El Paso may move to Executive Session any of the items on this agenda, consistent with the terms of the Open Meetings Act and the Rules of City Council.) The City Council will return to open session to take any final action and may also, at any time during the meeting, bring forward any of the following items for public discussion, as appropriate.

Goal 6: Set the Standard for Sound Governance and Fiscal Management

Discussion and action on the following:

EX1.

Application of El Paso Electric Company for Approval to Revise Its Energy Efficiency Cost Recovery Factor and request to establish Revised Cost Cap. For 2018, Public Utility Commission of Texas Docket No. 47125, SOAH Docket No. 473-17-3896 (551.071)

City Attorney's Office, Sylvia Borunda Firth, (915) 212-0033

EX2.

Communication on the Quality of Life Bond projects.(551.071 and 551.074)

City Attorney's Office, Theresa Cullen, (915) 212-0033

EX3.

Caples Land Company v City of El Paso. (551.071)

City Attorney's Office, Sylvia Borunda Firth, (915) 212-0033

EX4.

212 Overland, El Paso, Texas.  (551.071)

City Attorney's Office, Sylvia Borunda Firth, (915) 212-0033

EX5.

Carina Canaan and Levi Lane v. City of El Paso; Matter No. 16-1065-068 (551.071)

City Attorney’s Office, Anelisa Benavides, (915) 212-1129

EX6.

Economic Incentives for a Financial Services Business to be located in the City of El Paso (17-1007-2021) (551.087)

Economic and International Development, Jessica Herrera, (915) 212-0094

EX7.

Economic Incentives for the Retention and Expansion of a Transportation/Logistics Company in the City of El Paso (17-1007-2092) (551.087)

Economic and International Development, Jessica Herrera, (915) 212-0094

EX8.

Max Grossman v. City of El Paso; 384th District Court; #2017DCV2528; Matter No. 17-1001-171.001 (551.071)

City Attorney’s Office, Sylvia Borunda Firth, (915) 212-0033

EX9.

In Re: Max Grossman, Relator;  8th Court of Appeals; Case No. 08-17-00199-CV; Matter No. 17-1001-171.003 (551.071)

City Attorney's Office, Sylvia Borunda Firth, (915) 212-0033

EX10.

City of El Paso v. Max Grossman; 8th Court of Appeals; Case No. 08-17-00200-CV;  Matter No. 17-1001-171.004 (551.071)

City Attorney's Office, Sylvia Borunda Firth, (915) 212-0033

EX11.

Code Enforcement (551.071)

City Attorney’s Office, Sylvia Borunda Firth, (915) 212-0033

EX12.

Veronica Rios; D/L:  09/18/14;  Matter No. 14-1004-535 (551.071)

City Attorney’s Office, Oscar G. Gabaldón, Jr. (915) 212-0033)

EX13.

Magiali Adame; D/L: 07/18/16; Matter No. 17-1036-1386 (551.071)

City Attorney’s Office, Sergio Estrada, (915) 212-0033

EX14.

Patrick Steven Gomez; D/L:  11/27/16;  Matter No. 17-1036-1391 (551.071)

City Attorney’s Office, Sergio Estrada, (915) 212-0033

EX15.

Trisha Fasolino; D/L: 03/16/17; Matter No. 17-1036-1432 (551.071)

City Attorney’s Office, Sergio Estrada, (915) 212-0033

EX16.

Cesar Velasco; D/L: 04/03/17; Matter No. 17-1036-1413 (551.071)

City Attorney’s Office, Sergio Estrada, (915) 212-0033

ADDITION TO THE AGENDA FOR

REGULAR COUNCIL MEETING

COUNCIL CHAMBERS, CITY HALL

Tuesday, November 28, 2017

8:00 AM

The following is added to the City Council Agenda of Tuesday, November 28, 2017 at 8:00 AM:

EXECUTIVE SESSION

The City Council of the City of El Paso may retire into EXECUTIVE SESSION pursuant to Section 3.5A of the El Paso City Charter and the Texas Government Code, Chapter 551, Subchapter D, to discuss any of the following: (The items listed below are matters of the sort routinely discussed in Executive Session, but the City Council of the City of El Paso may move to Executive Session any of the items on this agenda, consistent with the terms of the Open Meetings Act and the Rules of City Council.) The City Council will return to open session to take any final action and may also, at any time during the meeting, bring forward any of the following items for public discussion, as appropriate.

Goal 6: Set the Standard for Sound Governance and Fiscal Management

Discussion and action on the following:

EX1.

Economic Incentives for a Convention Center Hotel located in the City of El Paso. (17-1007-1895) (551.087)

Economic and International Development, Jessica Herrera, (915) 212-0094

ADJOURN

NOTICE TO THE PUBLIC:

Sign Language interpreters are provided for regular City Council meetings. Copies of this Agenda will be provided in Braille, large print, or audiotape upon requests made a minimum of 48 hours prior to the meeting.

Hearing Assistance Devices are available upon request.

ALL REGULAR CITY COUNCIL AGENDAS ARE PLACED ON THE INTERNET ON THURSDAY PRIOR TO THE MEETING AT THE ADDRESS BELOW:

http://www.elpasotexas.gov/