		City Council
Dee Margo		Peter Svarzbein, District 1
Mayor		Alexsandra Annello, District 2
		Cassandra Hernandez-Brown, District 3
		Sam Morgan, District 4
Tommy Gonzalez		Michiel R. Noe, District 5
City Manager		Claudia Ordaz Perez, District 6
		Henry Rivera, District 7
		Cissy Lizarraga, District 8

AGENDA FOR REGULAR COUNCIL MEETING

April 17, 2018

COUNCIL CHAMBERS, CITY HALL

9:00 AM

AND

LEGISLATIVE REVIEW MEETING OF THE WHOLE

300 N. CAMPBELL

MAIN CONFERENCE ROOM, 2^ND FLOOR

April 16, 2018

9:00 AM

ROLL CALL

INVOCATION BY POLICE, FIRE AND CIMA CHAPLAIN SAM FARAONE

PLEDGE OF ALLEGIANCE

Student Council and Student Ambassadors from Bassett Middle School, at the invitation of District 2 Representative Alexsandra Annello.

Adriana Vijarro

Angel Soto

Ricardo Avalos

Elizabeth Diamond Salmon

Briana Nichol Rodriguez

Jackelyn Amaya

Marissa Harrison

Isiah Gonzalez

Ivan Gonzalez

Karma Schwalbach

Destiny Hickerson

Naavah Joplin

Samuel Romeo

Whitney Holder

Makayla Martin

Ava Bassett

Amyiah Persons

David Staffold

Mercedes Fiallos

Tamia Blakely

Dulce Ferniza

Yariel Colon

Sanaii Johnson

Fiona Givanes

MAYOR’S PROCLAMATIONS

National Recognition Day

Medical Laboratory Professionals Week

Make-A-Wish Foundation Day

El Paso Commission for Women Hall of Fame Honorees Day

Hanks Lady Knights Wrestling Day

Henderson Chess Champs Week

RECOGNITIONS BY MAYOR

RECOGNITIONS

City Employee Recognitions by City Manager

REGULAR AGENDA - OTHER BUSINESS

MAYOR AND COUNCIL

1.1.

Discussion and action on a Resolution creating an Ad Hoc Charter Advisory Committee and the appointment of the members to the Committee.

All Districts

Representative Cassandra Hernandez-Brown, (915) 212-0003

(Attachment)

NOTICE TO THE PUBLIC

All matters listed under the CONSENT AGENDA, including those on the Addition to the Agenda, will be considered by City Council to be routine and will be enacted by one motion unless separate discussion is requested by Council Members. Prior to the vote, members of the audience may ask questions regarding items on the consent agenda. When the vote has been taken, if an item has not been called out for separate discussion, the item has been approved. Council may, however, reconsider any item at any time during the meeting

CONSENT AGENDA - APPROVAL OF MINUTES:

Goal 6: Set the Standard for Sound Governance and Fiscal Management

1.2.

Approval of Minutes for the Regular City Council Meeting of April 3, 2018, the Legislative Review Meeting of the Whole of April 2, 2018, and the Work Session of April 2, 2018.

All Districts

City Clerk's Office, Laura D. Prine, (915) 212-0049

(Attachment)

CONSENT AGENDA - REQUEST TO EXCUSE ABSENT CITY COUNCIL MEMBERS:

REQUEST TO EXCUSE ABSENT CITY COUNCIL MEMBERS:

CONSENT AGENDA - RESOLUTIONS:

Goal 3: Promote the Visual Image of El Paso

3.1.

That the Solid Waste liens on the attachment posted with this agenda be approved. (See Attachment A)

All Districts

Environmental Services, Ellen Smyth, (915) 212-6060

(Attachment)

Goal 4: Enhance El Paso’s Quality of Life through Recreational, Cultural and Educational Environments

4.1.

That the closure of rights-of-way within the City of El Paso for the Mariachi Loco Music Festival from 12:00 p.m. on Friday, May 4, 2018, to 12:00 p.m. on Saturday, May 5, 2018, serves a public purpose of providing cultural and recreational activities for the residents and visitors of the City of El Paso, and in accordance with 43 TAC, Section 22.12, the City Manager be authorized to sign an Agreement for the temporary closure of State Right Of Way (Form TEA 30A) by and between the City of El Paso and the State of Texas, acting by and through the Texas Department of Transportation, for the temporary closure and use of State owned and operated street (s) in excess of four hours for portions of North Mesa Street (SH 20) between Franklin Ave. to Texas Ave. upon the issuance of required permits from the City of El Paso and substantial conformity to the finalized TEA30 agreement between the City of El Paso and State of Texas Department of Transportation. (CSEV18-00035)

District 8

Planning and Inspections, Victor Morrison-Vega, (915) 212-1550

Planning and Inspections, Marilu Aleman, (915) 212-1506

(Attachment)

Goal 5: Promote Transparent and Consistent Communication Among All Members of the Community

5.1.

That the City Council authorizes the City Manager to sign a Communications Site Lease Agreement between the City of El Paso and the Department of Public Safety (“DPS”) for the lease of a portion of the property located at 1075 Pendale Rd., known as the Collection Site, for DPS to construct, install, operate and maintain a 300 foot self- supporting communications tower and facility to store radio equipment and backup generator, for a term of five (5) years to commence not later than one month following the execution of this Agreement or upon the start of construction, whichever occurs first, and two (2) options to extend the term for five-year periods each, which may be exercised administratively by the City Manager or Designee; and that the City’s use of the tower for the installation of City communication equipment is sufficient consideration for the lease of City property.

• The partnership and construction of the new DPS 300 foot tower may further enhance Public Safety First Responders interoperability and improve the radio coverage in the Mission Valley and Far East El Paso areas.

• The City of El Paso may save approximately $300,000.00 in capital investment costs through this agreement and shared use of the tower.

District 7

Information Technology Services, Enrique Martinez, Jr., (915) 212-1400

City Attorney's Office, Sol Cortez, (915) 212-1300

(Attachment)

Goal 6: Set the Standard for Sound Governance and Fiscal Management

6.1.

That the City Council hereby approves the adoption of the Purchasing & Strategic Sourcing Amended and Restated Procurement and Sourcing Policy for the City of El Paso, which is attached as Exhibit A of the resolution; and that the Director of Purchasing & Strategic Sourcing Department is authorized to exercise any options to extend the term for all procurement contracts entered by the City, including contracts awarded by the City prior to 2015.

All Districts

Purchasing and Strategic Sourcing, Bruce D. Collins, (915) 212-1181

(Attachment)

6.2.

Requesting that the City Council approves the amendment to the City of El Paso Construction Manager-at-Risk Procurement and Design-Build Procurement Policies to delete the requirement of City Council approval of the issuance of a Solicitation for any Construction Manager-at-Risk or Design-Build projects prior to issuance; and that the delegation of authority to determine, before advertising, which alternative project delivery method for construction provides the best value to the City is hereby amended from the City Engineer to the Director of Purchasing & Strategic Sourcing.

All Districts

Purchasing and Strategic Sourcing, Bruce D. Collins, (915) 212-1181

(Attachment)

Goal 7: Enhance and Sustain El Paso’s Infrastructure Network

7.1.

That the City Council authorizes the City Engineer to approve a change order for Contract No. 2016-832 for the Dyer Corridor RTS project with Jordan Foster Construction, LLC., in the amount not to exceed $370,000.00 for the increase of the cost of work for the construction of drill shaft foundations for pedestrian lighting for the Dyer Corridor RTS project, if the increased cost is justified and within the appropriate budget identified for the project. In addition, the City Manager is authorized to establish the funding sources and make any necessary budget transfers. The estimated amount of Federal and State participation is $338,996.05, and the estimated City participation amount is $31,003.95.

Districts 2, 4 and 8

Capital Improvement, Sam Rodriguez, (915) 212-0065

(Attachment)

7.2.

That the City Council approves a Change Order to the Dyer Corridor RTS project, Contract No. 2016-832 with Jordan Foster Construction, LLC., in the amount of FOUR HUNDRED THIRTY SEVEN THOUSAND THREE HUNDRED EIGHTY ONE AND 03/100 DOLLARS ($437,381.03) for the additional materials for the station canopy shelters and electrical enclosures; and that the City Manager be authorized to establish the funding sources and make any necessary budget transfers. The Federal participation amount is $349,904.82, and the City participation amount is $87,476.21.

Districts 2, 4 and 8

Capital Improvement, Sam Rodriguez, (915) 212-0065

(Attachment)

7.3.

That the City Manager be authorized to sign a Local Transportation Project Advance Funding Agreement by and between the City of El Paso and the State of Texas, acting by and through the Texas Department of Transportation, for a Congestion Mitigation and Air Quality On-System Project for the design and construction of a roundabout at the Paso Del Norte International Port of Entry, for an estimated total project cost of $1,631,537.00, with an estimated City participation amount of $115,850.00.

District 8

Capital Improvement, Omar Moreno, (915) 212-1838

Capital Improvement, Sam Rodriguez, (915) 212-0065

(Attachment)

7.4.

That the City Manager be authorized to sign a Local Transportation Project Advance Funding Agreement by and between the City of El Paso and the State of Texas, acting by and through the Texas Department of Transportation for the US 62 (Montana Ave.) Rapid Transit System project for the construction of the Montana Rapid Transit System, for the estimated total project cost of $10,326,808.00 and an estimated City participation amount of $9,701.00.

Districts 2, 3, 5, and 8

Capital Improvement, Omar Moreno, (915) 212-1838

Capital Improvement, Sam Rodriguez, (915) 212-0065

(Attachment)

CONSENT AGENDA - BOARD APPOINTMENTS:

Goal 6: Set the Standard for Sound Governance and Fiscal Management

8.1.

James Montoya to the Ad Hoc Charter Advisory Committee by Representative Claudia Ordaz Perez, District 6.

Representative Claudia Ordaz Perez, (915) 212-0006

(Attachment)

8.2.

Mark Benitez to the Ad Hoc Charter Advisory Committee by City Representative Cassandra Hernandez Brown, District 3

Representative Cassandra Hernandez-Brown, (915) 212-0003

(Attachment)

8.3.

Steve Ortega to the Ad Hoc Charter Advisory Committee by City Representative Michiel R Noe, District 5

Representative Michiel Noe, (915) 212-0005

(Attachment)

8.4.

Richard Teschner, to the Ad Hoc Charter Advisory Committee by City Representative Sam Morgan, District 4

Representative Sam Morgan, (915) 212-0004

(Attachment)

8.5.

Jim Graham to the Ad Hoc Charter Advisory Committee by Representative Henry Rivera, District 7

Representative Henry Rivera, (915) 212-0007

(Attachment)

8.6.

Richard Dayoub to the Ad Hoc Charter Advisory Committee by Mayor Dee Margo.

Mayor Dee Margo, (915) 212-0021

(Attachment)

8.7.

Kevin Quinn to the Ad Hoc Charter Advisory Committee by Representative Cissy Lizarraga, District 8

Representative Cissy Lizarraga, (915) 212-0008

(Attachment)

8.8.

Tracy J. Yellen to the Ad Hoc Charter Advisory Committee by Representative Alexsandra Annello, District 2.

Representative Alexsandra Annello, (915) 212-0002

(Attachment)

8.9.

Deborah Hamlyn to the Ad Hoc Charter Advisory Committee by Representative Peter Svarzbein, District 1

Representative Peter Svarzbein, (915) 212-1002

(Attachment)

Goal 7: Enhance and Sustain El Paso’s Infrastructure Network

9.1.

Paulina Lagos to the Building and Standards Commission by City Representative Cassandra Hernandez Brown, District 3

Representative Cassandra Hernandez-Brown, (915) 212-0003

(Attachment)

10.

Goal 8: Nurture and Promote a Healthy, Sustainable Community

10.1.

George Zavala to the Fair Housing Task Force by Mayor Dee Margo.

Mayor Dee Margo, (915) 212-0021

(Attachment)

CONSENT AGENDA - APPLICATIONS FOR TAX REFUNDS:

11.

Goal 6: Set the Standard for Sound Governance and Fiscal Management

11.1.

That the tax refunds listed on the attachment posted with this agenda be approved. This action would allow us to comply with state law which requires approval by the legislative body, of refunds of tax overpayments, greater than $2,500.00. (See Attachment B).

All Districts

Tax Office, Maria O. Pasillas, (915) 212-1737

(Attachment)

CONSENT AGENDA - BIDS:

12.

Goal 7: Enhance and Sustain El Paso’s Infrastructure Network

12.1.

The award of Solicitation No. 2018-1104 Speed Cushions to Traffic Logix Corporation for an initial three (3) year term estimated award of $147,375.00. The award is to include a two (2) year optional amount of $98,250.00 for a total five (5) year award of $ 245,625.00. The purchase of speed cushions will reduce speeding and shortcutting through residential neighborhoods.

CONTRACT VARIANCE:

The difference in cost, based on the comparison to the annual usage from the previous contract decreased by $24.00 per unit cost resulting in a saving of $5,400.00.

Department: Street and Maintenance

Award to: Traffic Logix Corporation

Spring Valley, NY

Item(s): All

Initial Term: 3 years

Option to Extend: 2 years

Annual Estimated Award: $49,125.00

Initial Term Estimated Award: $147,375.00 (3 years)

Total Estimated Award: $245,625.00 (5 years)

Account No.: 190 – 28900 - 580270 – 4740 – PCP13ST006Y5

Funding Source: 2013 Street CIP

District(s): All

This is a Low Bid, unit price contract.

The Purchasing and Strategic Sourcing Department and Street and Maintenance Department recommend award as indicated to Traffic Logix Corporation, the lowest responsive, responsible bidder. In accordance with this award the City Manager or designee is authorized to exercise future options if needed.

All Districts

Purchasing and Strategic Sourcing, Bruce D. Collins, (915) 212-1181

Streets and Maintenance, Richard J. Bristol, 915-212-7000

(Attachment)

REGULAR AGENDA - FIRST READING OF ORDINANCES

INTRODUCTION OF ORDINANCES PURSUANT TO SECTION 3.9 OF THE EL PASO CITY CHARTER:

Public comment typically is not taken during the first reading of ordinances. Public comments are invited at the date of the scheduled public hearing. Public Hearings will be held as part of the regular City Council meeting that begins at approximately 9:00 a.m. All interested persons present shall have an opportunity to be heard at that time. After the public hearings, Council may also delay taking action on Ordinances; no requirement is made by Section 3.9B of the El Paso City Charter to publish any further notice. Copies of all Ordinances are available for review in the City Clerk’s office, 300 N. Campbell, Monday through Friday, 8:00 a.m. to 5:00 p.m.

13.

Goal 1: Create an Environment Conducive to Strong, Sustainable Economic Development:

13.1.

An Ordinance amending Title 15 (Public Services) to amend Chapter 15.08 (Street Rentals) to add a definition for the Cincinnati Commercial District in Section 15.08.011 (Definitions); to add regulations for the use of Outdoor Patio Cafes throughout the City; and to add regulations for the use of Outdoor Patio Cafes in the Cincinnati Commercial District in Section 15.08.120 (Special Privilege Licenses and Permits); the penalty being as provided for in Section 15.08.070 and 15.08.125 of the El Paso City Code.

District 1

Planning and Inspections, Victor Morrison-Vega (915) 212-1533

Economic and International Development, Elizabeth Triggs (915) 212-1619

(Attachment)

PUBLIC HEARING WILL BE HELD ON MAY 1, 2018

14.

Goal 3: Promote the Visual Image of El Paso:

14.1.

An Ordinance vacating a portion of city right-of-way over a portion of the 20 foot wide alley North of Block 4, a portion of the 50 foot wide right-of way of El Paso Street between Block 3 and Block 4, and a portion of the 20 foot wide alley South of Block 3, Harris Tract, City of El Paso, El Paso County, Texas. SURW17-00009 Subject Property: North of Alameda and West of Zaragoza Applicant: Ysleta Independent School District

District 6

Planning and Inspections, Victor Morrison-Vega, (915) 212-1553

Planning and Inspections, Brenda Cantu, (915) 212-1642

(Attachment)

PUBLIC HEARING WILL BE HELD ON MAY 1, 2018

15.

Goal 8: Nurture and Promote a Healthy, Sustainable Community:

15.1.

An Ordinance amending Ordinance No. 013629 which created the Fair Housing Task Force to extend the membership terms to three years; to allow for the appointment of alternate members, and to eliminate the appointment of ex-officio members.

All Districts

Community and Human Development, Nicole M. Ferrini, Director, (915) 212-0138

Community and Human Development, Sandra Pellegrini, (915) 212-0139

(Attachment)

PUBLIC HEARING WILL BE HELD ON MAY 1, 2018

16.

MANAGEMENT UPDATES

16.1.

Streetcar Transition Update

Districts 1 and 8

Sun Metro, Jay Banasiak, (915) 212-3301

(Attachment)

16.2.

Presentation and discussion on the Strategic Plan Goal Team Reports for the following teams:

Goal 5 (Communication)

Enrique Martinez, Department of Information Technology Services Director, 915-212-1400

Goal 6 (Sound Governance & Fiscal Management)

Maria O. Pasillas, Tax Assessor/Collector, 915-212-1737

Claudia Luján, Human Resources Assistant Director, 915-212-1241

All Districts

Performance Office, Julie Baldwin-Muñoz, (915) 212-1204

(Attachment)

16.3.

Budget Update – FY 2018 Financial Update and FY 2019-2023 Forecast

All Districts

City Manager's Office, Robert Cortinas, (915) 212-1092

(Attachment)

CALL TO THE PUBLIC – PUBLIC COMMENT

This time is reserved for members of the public who would like to address the City Council on items that are not on the City Council Agenda.

A sign-up form is available on line at http:/www2.elpasotexas.gov/municipal-clerk/signup_form.asp for those who wish to sign up in advance of the meeting date and a sign-up form is available outside the City Council Chambers at the City Clerk table for those who wish to sign up on the day of the meeting.

REGULAR AGENDA – OTHER BIDS, CONTRACTS, PROCUREMENTS

17.

Goal 1: Create an Environment Conducive to Strong, Sustainable Economic Development

17.1.

Discussion and action on the award of Solicitation No. 2018-732 Security Guard Services to Mike Garcia Merchant Security, LLC for an initial term estimated award of $2,441,313.30. The award is to include a two (2) year optional amount of $1,627,542.20 for a total five (5) year award of $4,068,855.50. Award of this contract will provide security services for the El Paso International Airport.

Contract Variance:

The previous contract was awarded in 2015 with an average bill rate of $13.15 per hour. The recommended award has a bill rate of $11.95 per hour, resulting in a decrease of $1.66 per hour. The hours for security on-call services increased by 1,400 hours. The net savings for this award is $73,361.01 for the three (3) year term.

Department: El Paso International Airport

Award to: Mike Garcia Merchant Security, LLC

El Paso, TX

Item(s): All

Initial Term: 3 years

Option to Extend: 2 years

Annual Estimated Award: $813,771.10

Initial Term Estimated Award: $2,441,313.30 (3 years)

Total Estimated Award: $4,068,855.50 (5 years)

Account No.: 562-62030-522120-3000

562-62070-522120-3000

562-62080-522120-3000

562-62110-522120-3000

Funding Source: Finance and Admin/Security Contracts/Airport Operating Fund

Terminal/Security Contracts/Airport Operating Fund

Ground Transportation/Security Contracts/Airport Operating Fund

Airfield/Security Contracts/Airport Operating Fund

District(s): All

This is a Best Value, service contract.

The Purchasing and Strategic Sourcing Department and El Paso International Airport recommend award as indicated to Mike Garcia Merchant Security, LLC, the bidder offering the best value bid. In accordance with this award, the City Manager or designee is authorized to exercise future options if needed.

All Districts

Purchasing and Strategic Sourcing, Bruce D. Collins, (915) 212-1181

El Paso International Airport, Monica Lombrana, (915) 212-7301

(Attachment)

18.

Goal 6: Set the Standard for Sound Governance and Fiscal Management

18.1.

Discussion and action on the award of Solicitation No. 2018-1155R Fine Arts Museum Insurance to Alliant Insurance Services, Inc. for an initial three (3) year term estimated award of $382,500.00. The award is to include a two (2), two (2) year optional amount of $510,000.00 for a total seven (7) year award of $892,500.00. This service will provide insurance for the art pieces located at all museums and public art throughout the City.

Contract Variance:

The difference in cost, based on the comparison to the current 3-year term from the previous contract has decreased by $60,000.00.

Department: Human Resources

Award to: Alliant Insurance Services, Inc.

San Francisco, CA

Item(s): All

Initial Term: 3 years

Option: Two (2), Two (2) years

Annual Estimated Amount: $127,500.00

Initial Term Estimated Award: $382,500.00 (3 years)

Total Estimated Award: $892,500.00 (7 years)

Account No.: 999 – 544020 – 99999 - 1000

Funding Source: General Fund – General Liability Insurance

District(s): All

This is a Request for Proposal, service contract.

The Purchasing and Strategic Sourcing Department and Human Resources Department recommend award as indicated to Alliant Insurance Service, Inc., the highest ranked proposer based on evaluation factors established for this procurement. In accordance with this award the City Manager or designee is authorized to exercise future options if needed.

Purchasing and Strategic Sourcing Department and Human Resources recommend USI Southwest, Inc. be deemed non-responsive because they took exemptions to the Scope of Work as required in the solicitation.

Additionally, it is requested that the City Attorney's Office review and that the City Manager be authorized to execute any related contract documents and agreements necessary to effectuate this award.

All Districts

Purchasing and Strategic Sourcing, Bruce D. Collins, (915) 212-1181

Human Resources, Linda Ball Thomas, (915) 212-1181

(Attachment)

18.2.

Discussion and action on the award of Solicitation No. 2018-870 Police Patrol Motorcycles to Global Enforcement Motors, Inc., for an initial award amount of $883,005.30 (18 units). The award is to include an option to purchase additional quantities at the same unit price for the amount of $883,005.30 (18 units) for a total award of $1,766,010.60. The motorcycles are for Police Highway Traffic Enforcement and will replace existing units that have met their life expectancy.

The replacement of the Police Patrol Motorcycle fleet is being funded by the $1,575,942 million savings achieved during the purchase of 300 new police cruisers.

CONTRACT VARIANCE:

Previous contract was in 2016. The difference in cost, based on the comparison to the previous purchase of eighteen (18) motorcycles, is as follows:

- For Items 1 - 11, there was an increase of $4,523.76 per Police Patrol Motorcycle unit.

- The Police Patrol Motorcycle digital video recorder was added for each motorcycle unit in order to be compatible with the current system for a total of $6,046.90 per unit.

- Resulting in a total increase of $10,570.66 per Police Patrol Motorcycle unit.

Department: Streets and Maintenance

Award to: Global Enforcement Motors, Inc.

Dalton Gardens, ID

Item(s): All

Option: To purchase 100% at the same unit price if exercised within 180 days from date of award

Initial Estimated Award: $883,005.03 (18 units X $49,055.85 per motorcycle)

Total Estimated Award: $1,766,010.60 (Includes option to purchase additional 18 units)

Account No.: 532-580540-37010-4741- PCP17VEH1

Funding Source: Police Vehicle Replacement

District(s): All

This is a Best Value, unit price contract.

The Purchasing and Strategic Sourcing Department and Streets and Maintenance Department recommend award as indicated to Global Enforcement Motors, Inc., the bidder offering the best value bid.

The Purchasing & Strategic Sourcing Department and Streets and Maintenance Department recommend Barnett Harley - Davidson LP and Max Motorcycles NH, non-responsible for failure to provide financial information and Sandia BMW Motorcycles be deemed non-responsive for failure to bid on all items.

All Districts

Purchasing and Strategic Sourcing, Bruce D. Collins, (915) 212-1181

Streets and Maintenance, Richard Bristol, (915) 212-7000

(Attachment)

18.3.

Discussion and action on the award of Solicitation 2018-978 Motor Oil, Antifreeze, Lubricants, Transmission and Hydraulic Oils & Fluids to MJ Mader Enterprises Inc. dba Bio-Dyne Chemical Company, C&R Distributing, LLC, Honstein Oil and Distributing, LLC and Safety-Kleen Systems Inc., for an initial three (3) year term estimated award of $564,112.29. The award is to include a two (2) year optional amount of $365,707.36 for a total five (5) year award of $929,819.65. This contract will allow the City to perform preventative maintenance on vehicles.

CONTRACT VARIANCE:

Previous contract was awarded in 2012. The difference in cost, based on the comparison to the annual usage from the previous contract is as follows:

Groups A, B, C, D had an average cost decrease of $1.85 per line item resulting in a total savings of $109,036.99.

Pricing of Synthetic based lubricants has dropped significantly since the previous 2012 contract was awarded.

Department: Streets and Maintenance

Award to: Vendor 1: MJ Mader Enterprises Inc. dba Bio Dyne Chemical Company

El Paso, TX

Item(s): Group B: Items: 1,2,3,4,5,6

Group C: Items: 4,5,6

Group D: Items; 1,2,3

Initial Term: 3 years

Option to Extend: 2 years

Annual Estimated Award: $135,567.69

Initial Term Estimated Award: $406,703.07 (3 years)

Total Estimated Award: $677,838.45 (5 years)

Award to Vendor 2: C&R Distributing, LLC

El Paso, TX

Item(s): Group A: Items: 1, 2

Group B: Item: 7

Group C: Item: 1

Initial Term: 3 years

Option to Extend: 2 years

Annual Estimated Award: $39,595.39

Initial Term Estimated Award: $118,786.17 (3 years)

Total Estimated Award: $197,976.95 (5 years)

Award to Vendor 3: Honstein Oil and Distributing, LLC

El Paso, TX

Item(s): Group C: Item: 2

Group D: Items: 4,5

Initial Term: 3 years

Option to Extend: 2 years

Annual Estimated Award: $7,690.60

Initial Term Estimated Award: $23,071.80 (3 years)

Total Estimated Award: $38,453.00 (5 years)

Award to Vendor 4: Safety-Kleen Systems Inc.

Richardson, TX

Item: Group C: Item 3

Initial Term: 3 years

Option to Extend: None

Annual Estimated Award: $5,183.75

Initial Term Estimated Award: $15,551.25 (3 years)

Total Estimated Award: $15,551.25 (3 years)

Total Annual Estimated Award: $188,037.43

Total Initial Estimated Award: $564,112.29 (3 years)

Total Estimated Award: $929,819.65 (5 years)

Account No.: 532-37020-531240-3600-P3710

Funding Source: Fleet Internal Service Fund

District(s): All

This is a Low Bid, unit price contract.

The Purchasing and Strategic Sourcing Department and Streets and Maintenance Department recommend award as indicated to M.J. Mader Enterprises, Inc., dba Bio-Dyne Chemical Co., C&R Distributing, LLC, Honstein Oil and Distributing, LLC, and Safety-Kleen Systems Inc. as the vendors offering the lowest responsive, responsible bids on each item. In accordance with this award, the City Manager or designee is authorized to exercise future options if needed.

The Purchasing and Strategic Sourcing Department and Streets and Maintenance Department recommend Stewart and Stevenson Power Products be deemed non-responsive for failure to bid on all items and Southern Counties Oil Co. be deemed non-responsive for not identifying products/warranties on their bid.

Honstein Oil and Distributing, LLC submitted items B6 and B7 with incorrect units of measures and is recommended to be deemed non-responsive.

All Districts

Purchasing and Strategic Sourcing, Bruce D. Collins, (915) 212-1181

Streets and Maintenance Department, Richard J. Bristol, (915) 212-7000

(Attachment)

19.

Goal 7: Enhance and Sustain El Paso’s Infrastructure Network

19.1.

Discussion and action that the City Council authorizes the City Engineer to approve change orders for Contract No. 2016-913 for the Alameda Corridor RTS project with Martinez Bros. Contractors, LLC, in the amount not to exceed $536,578.04 for the increase of the cost of work to rent truck-mounted attenuators to enhance construction safety and traffic control during construction; and that the City Manager is authorized to establish the funding sources and make any necessary budget transfers.

Districts 3, 6, 7 and 8

Capital Improvement, Sam Rodriguez, (915) 212-0065

(Attachment)

REGULAR AGENDA – PUBLIC HEARINGS AND SECOND READING OF ORDINANCES

20.

Goal 2: Set the Standard for a Safe and Secure City

20.1.

An Ordinance to amend Title 12 (Vehicles & Traffic) Chapter 12.54 (Towing Regulations and Fees), Section 12.54.020, to amend the maximum fees that may be charged within the City for non-consent vehicle tows; and to amend Section 12.54.050 to limit requests for towing fee studies to once every three years, unless the towing fee company assumes the costs associated with the study.

All Districts

Police, Assistant Chief Zina Silva, (915) 212-4306

(Attachment)

21.

Goal 3: Promote the Visual Image of El Paso

21.1.

An Ordinance changing the zoning of the following properties which are within The El Paso Community College Rio Grande Campus Subdivision, City Of El Paso, El Paso County, Texas

From A-3/H (Apartment/Historic) to S-D/H (Special Development/Historic): Lot 1, Block 5, 113 W. Rio Grande Ave., Lot 4, Block 2, 100 W. Rio Grande Ave., And Lot 2, Block 2, 906 N. El Paso St.;

From A-3 (Apartment) to S-D (Special Development): Lot 3, Block 2, 916 N. El Paso St., Lot 1, Block 2, 820 N. El Paso St., and Lot 1, Block 4, 103 E. Rio Grande Ave.;

From C-4 (Commercial) to S-D (Special Development): Lot 7, Block 2, 819 N. Oregon St., Lot 2, Block 3, 918 N. Oregon St., and Lot 1, Block 3, 103 Montana Ave.;

From C-4/H (Commercial/Historic) to S-D/H (Special Development/Historic): Lot 6, Block 2, 903 N. Oregon St.;

From A-3 (Apartment) & C-2 (Commercial) To S-D (Special Development): Lot 2, Block 5, 1111 N. Oregon St.;

And approving a detailed site development plan to allow for front, rear, side, and side street yard setback reductions to 0 feet as permitted in the S-D (Special Development) zone district, pursuant to Sections 20.04.360, 20.04.150, and 20.10.360 of The El Paso City Code. The penalty is as provided for in Chapter 20.24 of the El Paso City Code. PZRZ17-00022

District 8

Planning and Inspections, Victor Morrison-Vega, (915) 212-1553

Planning and Inspections, Andrew Salloum, (915) 212-1603

(Attachment)

21.2.

An Ordinance changing the zoning of Lot 5, Block 2, El Paso Community College Rio Grande Campus Subdivision, City Of El Paso, El Paso County, Texas, 919 N. Oregon St., from C-4 (Commercial) and C-4/H (Commercial/Historic) to S-D (Special Development); approving a detailed site development plan to allow for front, rear, side, and side street yard setback reductions to 0 feet; approving an exception to the height regulations to allow an increase to 105 feet as permitted in the S-D (Special Development) Zone District; and removing the Historic Designation pursuant to Sections 20.04.360, 20.04.150, 20.10.360, 20.20.040, and 20.20.050 of the El Paso City Code. The penalty is as provided for in Chapter 20.24 of the El Paso City Code. PZRZ17-00022

District 8

Planning and Inspections, Victor Morrison-Vega, (915) 212-1553

Planning and Inspections, Andrew Salloum, (915) 212-1603

(Attachment)

21.3.

An Ordinance changing the zoning of Lot 1, Block 166, Tierra Del Este Unit 48, 12798 Edgemere Boulevard, City of El Paso, El Paso County, Texas from C-1 (Commercial) to C-2 (Commercial). The penalty is as provided for in Chapter 20.24 of the El Paso City Code. Subject Property: 12978 Edgemere Boulevard. Property Owner: Dual Enterprises, LLC. PZRZ17-00031 THIS IS AN APPEAL AND A 211 CASE.

District 5

Planning and Inspections, Victor Morrison-Vega, (915) 212-1553

Planning and Inspections, Andrew Salloum, (915) 212-1603

(Attachment)

21.4.

An Ordinance granting Special Permit No. PZST17-00037, to allow for a ballroom on the property described as Lot 1, Block 166, Tierra Del Este Unit 48, City of El Paso, El Paso County, Texas, pursuant to Section 20.10.260 of the El Paso City Code. The penalty being as provided in Chapter 20.24 of the El Paso City Code. Subject Property: 12798 Edgemere Boulevard. Property Owner: Dual Enterprises, LLC. PZST17-00037 THIS IS AN APPEAL AND A 211 CASE.

District 5

Planning and Inspections, Victor Morrison-Vega, (915) 212-1553

Planning and Inspections, Andrew Salloum, (915) 212-1603

(Attachment)

21.5.

An Ordinance granting Special Permit No. PZST17-00022, to allow for an off-street surface parking lot serving another property on the property described as Lot 8 and a portion of Lot 7, Block 17, Del Norte Acres, 8829 Kenneth Street, City of El Paso, El Paso County, Texas, pursuant to Section 20.10.280 of the El Paso City Code, the penalty being as provided in Chapter 20.24 of the El Paso City Code. Subject Property: 8829 Kenneth Street. Property Owner: MJ Real Property, Inc. PZST17-00022

District 2

Planning and Inspections, Victor Morrison-Vega, (915) 212-1550

Planning and Inspections, Anne Antonini, (915) 212-1814

(Attachment)

21.6.

An Ordinance changing the zoning of the property described as Lots 32, 33, and the West one-half of Lot 34, Block 67, Second Supplemental Map of Franklin Heights Addition, 1115 Montana Ave., City of El Paso, El Paso County, Texas from A-2 (Apartment) to S-D (Special Development), pursuant to Section 20.04.360, approving a Detailed Site Development Plan pursuant to Section 20.04.150 and 20.10.360 of the El Paso City Code to allow for Office, professional as permitted in the S-D (Special Development) zone district. The penalty is as provided for in Chapter 20.24 of the El Paso City Code. 1115 Montana Ave. Owner: Miguel & Julio Villanueva; PZRZ17-00020 (related to Case # PZST17-00027) THIS IS AN APPEAL.

District 8

Planning and Inspections, Victor Morrison-Vega, (915) 212-1553

Planning and Inspections, Adriana Martinez, (915) 212-1611

(Attachment)

21.7.

An Ordinance granting a Special Permit PZST17-00027, to allow for A 91% Parking Reduction on the property described as Lots 32, 33, and the West one-half of Lot 34, Block 67, Second Supplemental Map of Franklin Heights Addition, 1115 Montana Ave., City of El Paso, El Paso County, Texas, Pursuant to Section 20.10.280 of the El Paso City Code. The penalty being as provided in Chapter 20.24 of the El Paso City Code. Subject Property: 1115 Montana Ave. Owner: Miguel & Julio Villanueva; PZST17-00027 (related to Case # PZRZ17-00020) THIS IS AN APPEAL.

District 8

Planning and Inspections, Victor Morrison-Vega, (915) 212-1553

Planning and Inspections, Adriana Martinez, (915) 212-1611

(Attachment)

21.8.

An Ordinance granting Special Permit No. PZST17-00035, to allow for a 60 ft. Ground-mounted Personal Wireless Service Facility on the property described as a portion of Lot 1, Block 1, Centre Court, 5901 Upper Valley Road, City of El Paso, El Paso County, Texas, pursuant to Section 20.10.455 of the El Paso City Code. The penalty being as provided in Chapter 20.24 of the El Paso City Code. Subject Property: 5901 Upper Valley Road. Property Owner: Rey De Reyes Evangelical Free Church. PZST17-00035 THIS IS AN APPEAL [POSTPONED FROM 04-03-18]

District 1

Planning and Inspections, Victor Morrison-Vega, (915) 212-1553

Planning and Inspections, Andrew Salloum, (915) 212-1603

(Attachment)

22.

Goal 6: Set the Standard for Sound Governance and Fiscal Management

22.1.

An Ordinance amending Chapter 2.64 (City of El Paso Employees Retirement Trust) concerning the appointment of Trustees, changing the terms of office for certain Trustees, changing the fund name, defines termination date, changing the time to apply for a disability retirement, prescribing procedures for filling vacancies on the board, imposing educational requirements on Trustees, providing for the automatic removal of Trustees and clarifying the method for buying back service credit for members who are re-employed.

All Districts

El Paso City Employees' Pension Fund, Robert Ash, (915) 212-1789

(Attachment)

23.

Goal 7: Enhance and Sustain El Paso’s Infrastructure Network

23.1.

An Ordinance authorizing the City Manager to sign a deed and any other documents necessary to convey to the State Of Texas, acting by and through the Texas Transportation Commission, a 1.315 acre parcel of land situated in the J. Barker Survey, Number 9, Abstract Number 8, El Paso County, Texas and being all of Lots 3 Through 28 and part of Lots 29 Through 32, Block 24 of the second revised map of Mundy Heights Addition to the City Of El Paso, El Paso County, Texas, said parcel to be included in the Loop 375 Border West Highway Project.

District 8

Capital Improvement, Sam Rodriguez, (915) 212-0065

(Attachment)

REGULAR AGENDA - OTHER BUSINESS

24.

Goal 1: Create an Environment Conducive to Strong, Sustainable Economic Development

24.1.

Discussion and action that the City Manager be authorized to sign the Economic Development Program Grant Agreement between the City of El Paso (the “City”) and Brixwood, LLC, (the “Applicant”) for the Infill Development located at 311 Montana, Suite B, El Paso, TX 79902, subject to the terms and conditions in this Economic Development Program Grant Agreement.

The applicant is investing $383,433 for a project that will completely renovate the building façade as well as the interior of Suite B and will create office space. The total proposed incentive is not to exceed $28,738.92 and are broken down as follows:

Incentives 311 Montana-B, El Paso, TX, 79902

• Property Tax Rebate (City’s Portion): The City’s portion of ad valorem property taxes may be rebated to the property owner pending full compliance with contract metrics.

• Construction Materials Sales Tax Rebate: A one-time rebate of the City’s Portion of Sales Taxes (1%) levied on project-related construction materials.

• Building and Planning Fee Rebate: A one-time rebate capped at $10,000 pending submittal of rebate application with one-stop- shop after construction is completed.

The total proposed incentive is not to exceed $28,738.92

District 8

Economic and International Development, Jessica Herrera, (915) 212-1624

Economic and International Development, Stephanie Santiago, (915) 212-1633

(Attachment)

24.2.

Discussion and action that the City Manager be authorized to sign a Chapter 380 Economic Development Program Agreement in a form substantially similar to the attached document by and between CITY OF EL PASO, TEXAS (“City”) and GREAT RIVER COMMERCIAL, LLC (“Applicant”) in support of the redevelopment of the property located at 1101 TEXAS AVENUE, EL PASO, TEXAS 79901.

The applicant is investing $625,000 for a project that will activate a two-story open air market with retail space that will be facing an outdoor, landscaped amphitheater. The total proposed incentive is not to exceed $40,848.48 and are broken down as follows:

Incentives Available for 1101 Texas Avenue, El Paso, TX, 79901

• Property Tax Rebate (City’s Portion): The City’s portion of ad valorem property taxes may be rebated to the property owner pending full compliance with contract metrics.

• Construction Materials Sales Tax Rebate- A one-time rebate of the City’s Portion of Sales Taxes (1%) levied on project-related construction materials.

• Building and Planning Fee Rebate: A one-time rebate capped at $10,000 pending submittal of rebate application with one-stop- shop after construction is completed

The total proposed incentive is not to exceed $40,848.48.

District 8

Economic and International Development, Jessica Herrera, (915) 212-1624

Economic and International Development, Stephanie Santiago, (915) 212-1633

(Attachment)

24.3.

Discussion and action that the City Manager be authorized to sign a Chapter 380 Economic Development Program Agreement in a form substantially similar to the attached document by and between CITY OF EL PASO, TEXAS (“City”) and RESPCO, LLC (“Applicant”) in support of the redevelopment of the property located at 311 MONTANA, SUITE A, EL PASO, TEXAS 79902.

The applicant is investing $458,000 for a project that will completely renovate the building façade as well as the interior of Suite A and will create a co-working type office space. The total proposed incentive is not to exceed $32,338.26 and are broken down as follows:

Incentives 311 Montana-A, El Paso, TX, 79902

• Property Tax Rebate (City’s Portion): The City’s portion of ad valorem property taxes may be rebated to the property owner pending full compliance with contract metrics.

• Construction Materials Sales Tax Rebate: A one-time rebate of the City’s Portion of Sales Taxes (1%) levied on project-related construction materials.

• Building and Planning Fee Rebate: A one-time rebate capped at $10,000 pending submittal of rebate application with one-stop- shop after construction is completed.

The total proposed incentive is not to exceed $32,338.26

District 8

Economic and International Development, Jessica Herrera, (915) 212-1624

Economic and International Development, Stephanie Santiago, (915) 212-1633

(Attachment)

25.

Goal 3: Promote the Visual Image of El Paso

25.1.

Discussion and action on a Resolution approving a historic building plaque award for the Martin Building, 215 N. Stanton Street, located in the City of El Paso, El Paso, Texas, pursuant to title 20.20.070 of the El Paso city code.

District 8

Economic and International Development, Jessica Herrera, (915) 212-1624

Economic and International Development, Providencia Velazquez, (915) 212-1567

(Attachment)

26.

Goal 6: Set the Standard for Sound Governance and Fiscal Management

26.1.

Discussion and action on a Resolution that the attached tables of actuarial equivalence factors, prepared by the actuary firm of Buck Consultant’s also known as Conduent, designated as Tables 1-4 are hereby adopted as factors to be used by the City Employees’ Pension Fund in determining early and deferred retirement benefits pursuant to Section 2.64.200 C of the City Code.

All Districts

El Paso City Employees’ Pension Fund, Robert Ash, (915) 212-1789

(Attachment)

26.2.

Discussion and action regarding a Resolution concerning a proposed amendment to Schedule CS – Community Solar Rate: suspending the proposed rate for 90 days; authorizing the City Manager to notify El Paso Electric and request working papers; authorizing the City Attorney to intervene and retain outside counsel.

All Districts

City Attorney's Office, Sylvia Borunda Firth, (915) 212-0033

(Attachment)

27.

MAYOR AND COUNCIL

27.1.

Discussion and action to direct the City Manager to develop a master plan for the Eastside of El Paso. [POSTPONED FROM 03-20-18 AND 04-03-18]

All Districts

Representative Michiel Noe, (915) 212-0005

(Attachment)

27.2.

Discussion and Action on Call to the Public and Work Session procedures. [POSTPONED FROM 04-03-18]

All Districts

Representative Alexsandra Annello, (915) 212-0002

Representative Cassandra Hernandez-Brown, (915) 212-0003

(Attachment)

EXECUTIVE SESSION

The City Council of the City of El Paso may retire into EXECUTIVE SESSION pursuant to Section 3.5A of the El Paso City Charter and the Texas Government Code, Chapter 551, Subchapter D, to discuss any of the following: (The items listed below are matters of the sort routinely discussed in Executive Session, but the City Council of the City of El Paso may move to Executive Session any of the items on this agenda, consistent with the terms of the Open Meetings Act and the Rules of City Council.) The City Council will return to open session to take any final action and may also, at any time during the meeting, bring forward any of the following items for public discussion, as appropriate.



Section 551.071		CONSULTATION WITH ATTORNEY
Section 551.072		DELIBERATION REGARDING REAL PROPERTY
Section 551.073		DELIBERATION REGARDING PROSPECTIVE GIFTS
Section 551.074		PERSONNEL MATTERS
Section 551.076		DELIBERATION REGARDING SECURITY DEVICES
Section 551.087		DELIBERATION REGARDING ECONOMIC DEVELOPMENT NEGOTIATIONS
Section 551.089		DELIBERATION REGARDING SECURITY DEVICES OR SECURITY AUDITS; CLOSED MEETING

Goal 6: Set the Standard for Sound Governance and Fiscal Management

EX1.

City of El Paso v. Max Grossman; Second Court of Appeals, Fort Worth, TX; No. 02-17-00384-CV; Matter No. 17-1001-171.006 (551.071)

City Attorney's Office, Sylvia Borunda Firth, (915) 212-0033

EX2.

Ex Parte: City of El Paso; Third Court of Appeals; Travis County, TX #03-17-00566-CV; Matter No. 17-1001-171.002 (551.071)

City Attorney's Office, Sylvia Borunda Firth, (915) 212-0033

EX3.

Max Grossman v. City of El Paso; 384th District Court, El Paso, TX; Cause No. 2017-DCV-2528; Matter No. 17-1001-171.001

City Attorney's Office, Sylvia Borunda Firth, (915) 212-0033

EX4.

Carina Canaan and Levi Lane v. City of El Paso; Matter No. 16-1065-068 (551.071)

City Attorney’s Office, Anelisa Benavides (915) 212-0033

EX5.

Guadalupe Ramirez, et al vs. The City of El Paso and The State of Texas; Cause No. 2007-2568; Matter No. 07-1005-001 (551.071)

City Attorney’s Office, Anelisa Benavides (915) 212-0033

EX6.

Claim of Brent A. Wilkins; Matter No. 17-1045-059 (551.071)

City Attorney’s Office, Maria Guadalupe Martinez (915) 212-0033

EX7.

Mexican American Cultural Center (551.071, 551.072 and 551.087)

City Attorney’s Office, Sylvia Borunda Firth (915) 212-0033

EX8.

District #1 Water Park Site (551.071 and 551.072)

City Attorney’s Office, Theresa Cullen (915) 212-0033

EX9.

Economic Incentives for a Skilled Nursing Facility located in the City of El Paso (18-1007-2173) (551.71) (551.087)

Economic and International Development, Jessica Herrera, (915) 212-0094

EX10.

Economic Incentive (WestStar Tower, LLC) (15-1007-1553) (551.071) (551.087)

Economic and International Development, Jessica Herrera, (915) 212-0094

ADDITION TO THE AGENDA FOR

REGULAR COUNCIL MEETING

COUNCIL CHAMBERS, CITY HALL

Tuesday, April 17, 2018

9:00 AM

MANAGEMENT UPDATE

Streets and Maintenance Department Programs Update

All Districts

Streets and Maintenance, Richard Bristol, (915) 212-0151

(Attachment)

EXECUTIVE SESSION



Section 551.071					CONSULTATION WITH ATTORNEY
Section 551.072					DELIBERATION REGARDING REAL PROPERTY
Section 551.073					DELIBERATION REGARDING PROSPECTIVE GIFTS
Section 551.074					PERSONNEL MATTERS
Section 551.076					DELIBERATION REGARDING SECURITY DEVICES
Section 551.087					DELIBERATION REGARDING ECONOMIC DEVELOPMENT NEGOTIATIONS
Section 551.089					DELIBERATION REGARDING SECURITY DEVICES OR SECURITY AUDITS; CLOSED MEETING

ADJOURN

NOTICE TO THE PUBLIC:

Sign Language interpreters are provided for regular City Council meetings. Copies of this Agenda will be provided in Braille, large print, or audiotape upon requests made a minimum of 48 hours prior to the meeting.

ALL REGULAR CITY COUNCIL AGENDAS ARE PLACED ON THE INTERNET ON THURSDAY PRIOR TO THE MEETING AT THE ADDRESS BELOW:

http://www.elpasotexas.gov/