City Council

Oscar Leeser

Peter Svarzbein, District 1

Mayor

Larry Romero, District 2

Emma Acosta, District 3

Carl L. Robinson, District 4

Tommy Gonzalez

Michiel R. Noe, District 5

City Manager

Claudia Ordaz, District 6

Lily Limón, District 7

Cortney Carlisle Niland, District 8

February 23, 2016

COUNCIL CHAMBERS, CITY HALL

8:00 AM

AND

LEGISLATIVE REVIEW MEETING OF THE WHOLE

300 N. CAMPBELL

MAIN CONFERENCE ROOM, 2^ND FLOOR

February 22, 2016

9:00 AM

ROLL CALL

INVOCATION BY POLICE, FIRE AND CIMA CHAPLAIN SAM FARAONE

PLEDGE OF ALLEGIANCE

Immanuel Christian School

Santiago Nieto

Pablo Mena

Mila Shukitt

Jasmin Herrera

Brook Twitty

Eloisa Urrea

Chris Munoz

Aly Mullen

NOTICE TO THE PUBLIC

All matters listed under the CONSENT AGENDA, including those on the Addition to the Agenda, will be considered by City Council to be routine and will be enacted by one motion unless separate discussion is requested by Council Members. Prior to the vote, members of the audience may ask questions regarding items on the consent agenda. When the vote has been taken, if an item has not been called out for separate discussion, the item has been approved. Council may, however, reconsider any item at any time during the meeting. The wording of all agenda items shall appear in the minutes of this meeting of the City Council as posted, unless otherwise revised by this or other motion of Council, without the necessity of the City Clerk reading the wording of each item into the record.

CONSENT AGENDA - APPROVAL OF MINUTES:

1.

Goal 6: Set the Standard for Sound Governance and Fiscal Management

1.1.

Approval of Minutes for the Regular City Council Meeting of February 9, 2016, the Legislative Review Meeting of the Whole of February 8, 2016, and the Special City Council Meetings of February 8 and February 11, 2016.

Municipal Clerk, Richarda Duffy Momsen, (915) 212-0049

(Attachment)

(Attachment)

(Attachment)

(Attachment)

CONSENT AGENDA - REQUEST TO EXCUSE ABSENT CITY COUNCIL MEMBERS:

2.

Representative Larry Romero

CONSENT AGENDA - RESOLUTIONS:

ACTION ON THE FOLLOWING RESOLUTIONS:

3.

Goal 1: Create an Environment Conducive to Strong, Sustainable Economic Development

3.1.

A Resolution authorizing the City Manager to sign a Second Amendment to the Lease and Concession Agreement for the Development and Operation of News, Gifts, & Specialty Retail Concessions (Agreement) at El Paso International Airport (Airport) by and between the City of El Paso and Paradies-El Paso, LLC (Paradies).

All Districts

Airport, Monica Lombraña, (915) 780-4793

(Attachment)

3.2.

A Resolution authorizing the City Manager to sign a Third Amendment to the Lease and Concession Agreement (Agreement) for the Development and Operation of Food & Beverage Concessions at El Paso International Airport by and between the City of El Paso (City) and Host International, Inc (Host).

All Districts

Airport, Monica Lombraña, (915) 780-4793

(Attachment)

3.3.

A Resolution that the City Manager be authorized to sign a Lessor’s Approval of Assignment of a Restated Butterfield Trail Industrial Park Lease (“Lease”) by and among the City of El Paso (“Lessor”), SL EP Industrial, LP (“Assignor”) and MPW Holdings, LLC (“Assignee”) for the following described property:  

All of Lot 3 and portion of Lot 4, Block 12, Butterfield Trail Industrial Park Unit Three, an addition to the City of El Paso, El Paso County, Texas, municipally known and numbered as 22 Spur Drive, El Paso, Texas.

Current annual rent:  120,149 sf @ $0.140/sf = $16,820.88/yr. Next rental rate adjustment scheduled for 9/1/17 will be based on 8% of then fair market value established by appraisal with a 20% cap. 

Term remaining:  There are seventeen (17) years remaining on initial term, with three additional ten-year options.

Subtenant:  None

District 2

Airport, Monica Lombraña, (915) 780-4793

(Attachment)

3.4.

A Resolution nominating the Toro Company as an Enterprise Project to the Office of the Governor of Economic Development and Tourism through the Economic Development Bank as an Enterprise Zone Project.

All Districts

Economic and International Development, Cary Westin, (915) 212-1614

Economic and International Development, Jessica Herrera, (915) 212-1624

(Attachment)

4.

Goal 2: Set the Standard for a Safe and Secure City

4.1.

A Resolution authorizing  the City Manager or designee to submit the grant application for the project titled “El Paso Fusion Center Sustainment and Enhancement” for grant funding through the State Administrative Agency (SAA), State Homeland Security Program (SHSP), for $458,000.00 to fund salaries, benefits and computer software. No cash match is required.

All Districts

Police Department, Michelle Gardner, (915) 212-4301

(Attachment)

4.2.

A Resolution authorizing the City Manager or designee be authorized to submit the grant application for the project titled “Sustainment of Specialized Teams” for grant funding through the State Administrative Agency (SAA), State Homeland Security Program (SHSP) Law Enforcement Terrorism Preventions Activities (LETPA), in the amount of $ 195,022.00 to provide equipment for special teams. No cash match is required.

All Districts

Police Department, Michelle Gardner, (915) 212-4301

(Attachment)

5.

Goal 3: Promote the Visual Image of El Paso

5.1.

That the Solid Waste liens on the attachment posted with this agenda be approved. (See Attachment A)

All Districts

Environmental Services, Ellen Smyth, (915) 212-6060

(Attachment)

5.2.

A Resolution approving a detailed site development plan PZDS15-00025 for a Portion of Lot 1, Block 2, Mesa Hills West, 310 Mesa Hills Drive, City of El Paso, El Paso County, Texas, pursuant to Section 20.04.150. The penalty is as provided for in Chapter 20.24 of the El Paso City Code. Subject Property: 310 Mesa Hills Drive. Property Owner: AHTX 1, LLC. PZDS15-00025

District 8

Planning and Inspections, Larry F. Nichols, (915) 212-1550

Planning and Inspections, Jeff Howell, (915) 212-1607

(Attachment)

6.

Goal 4: Enhance El Paso’s Quality of Life through Recreational, Cultural and Educational Environments

6.1.

That the City Council recommends that the segment of Loop 375 from I-10 to U.S. 62/180 Montana be designated as the “Company E Memorial Highway” and authorizes the City Manager to forward this Resolution to the Texas Department of Transportation for approval of the designation and execute any necessary documents to effectuate the designation and make any budget transfers necessary to carry out the intent of the Resolution.

Districts 5 and 6

Planning and Inspections, Raul Garcia, (915) 212-1643

(Attachment)

7.

Goal 6: Set the Standard for Sound Governance and Fiscal Management

7.1.

A Resolution that the City finds that Texas Title Company showed a good cause to extend the deadline to apply for a refund of the overpayment of the 2011 taxes and the tax refund in the amount of $97.51 is approved.

All Districts

Tax Office, Maria O. Pasillas, (915) 212-1737

(Attachment)

7.2.

A Resolution that the City finds that Texas Title Company showed a good cause to extend the deadline to apply for a refund of the overpayment of the 2011 taxes and the tax refund in the amount of $57.36 is approved.

All Districts

Tax Office, Maria O. Pasillas, (915) 212-1737

(Attachment)

7.3.

A Resolution that the City finds that Ronald W. White showed a good cause to extend the deadline to apply for a refund of the overpayment of the 2012 taxes and the tax refund in the amount of $155.48 is approved.

All Districts

Tax Office, Maria O. Pasillas, (915) 212-1737

(Attachment)

7.4.

A Resolution that the City finds that Montana Truck Sales through Manuel Cano-Casas showed a good cause to extend the deadline to apply for a refund of the overpayment of the 2011 taxes and the tax refund in the amount of $81.51 is approved.

All Districts

Tax Office, Maria O. Pasillas, (915) 212-1737

(Attachment)

7.5.

A Resolution that the City finds that Montana Truck Sales through Manuel Cano-Casas showed a good cause to extend the deadline to apply for a refund of the overpayment of the 2012 taxes and the tax refund in the amount of $20.67 is approved.

All Districts

Tax Office, Maria O. Pasillas, (915) 212-1737

(Attachment)

7.6.

A Resolution that the City finds that Performance Auto Sales through Mayra Mota showed a good cause to extend the deadline to apply for a refund of the overpayment of the 2012 taxes and the tax refund in the amount of $61.14 is approved.

All Districts

Tax Office, Maria O. Pasillas, (915) 212-1737

(Attachment)

8.

Goal 7: Enhance and Sustain El Paso’s Infrastructure Network

8.1.

A Resolution that the City Council approves a Change Order in the amount of One Hundred Sixty Four Thousand Sixty Two and 00/100 Dollars ($164,062.00) to MGB Contractors for redesign of available parkway landscape for the project for the Ramos Court, Little Flower & Manning Way Street and Drainage Improvements, Contract No 2014-391. Thirty (30) additional days will be added to contract number 2014-391. The new contract sum, including this change order is One Million Five Hundred Thirty Five Thousand Five Hundred Thirty and 38/100 Dollars ($1,535,530.38). Funding Source 2013 Street Infrastructure Certificates of Obligation.

District 3

Capital Improvement, Monica Lombrana, (915) 212-1831

(Attachment)

9.

Goal 8: Nurture and Promote a Healthy, Sustainable Community

9.1.

A Resolution that the Mayor be authorized to sign an Interlocal Agreement between the City of El Paso and the City of San Elizario, Texas, for the period of September 1, 2015 through August 31, 2016, for the provision of public health services by the City of El Paso to the City of San Elizario, for which the City of San Elizario shall pay to the City of El Paso an annual amount of FIFTY FIVE THOUSAND SEVEN HUNDRED FORTY NINE AND 00/100 DOLLARS ($55,749.00).

All Districts

Public Health, Robert Resendes, (915) 212-6500

(Attachment)

CONSENT AGENDA - BOARD APPOINTMENTS:

10.

Goal 4: Enhance El Paso’s Quality of Life through Recreational, Cultural and Educational Environments

10.1.

Krista L. Snow to the Greater El Paso Civic, Convention, and Tourism Advisory Board by Representative Claudia Ordaz, District 6.

Representative Claudia Ordaz, (915) 212-0006

(Attachment)

11.

Goal 6: Set the Standard for Sound Governance and Fiscal Management

11.1.

Danny Anchondo to the Ethics Review Commission by Representative Emma Acosta, District 3.

Representative Emma Acosta, (915) 212-0003

(Attachment)

12.

Goal 7: Enhance and Sustain El Paso’s Infrastructure Network

12.1.

Christopher Carlos Villa to the Zoning Board of Adjustment by Representative Peter Svarzbein, District 1.

Representative Peter Svarzbein, (915) 212-1000

(Attachment)

12.2.

Ulises Estrada to the Building and Standards Commission as a Regular Member by Representative Lily Limón, District 7.

Representative Lily Limón, (915) 212-1037

(Attachment)

12.3.

Tony Benitez to the City Plan Commission by Representative Carl L. Robinson, District 4.

Representative Carl L. Robinson, (915) 212-1016

(Attachment)

12.4.

Jayvant Desai to the City Plan Commission by Representative Emma Acosta, District 3.

Representative Emma Acosta, (915) 212-0003

(Attachment)

12.5.

Blake Downey to the Zoning Board of Adjustment as a regular member by Mayor Oscar Leeser.

Mayor Oscar Leeser, (915) 212-0021

(Attachment)

12.6.

Margaret Livingston to the City Plan Commission by Representative Cortney Niland, District 8.

Representative Cortney Niland, (915) 212-0037

(Attachment)

12.7.

Alejandro Ganem to the Building and Standards Commission by Representative Claudia Ordaz, District 6.

Representative Claudia Ordaz, (915) 212-0006

(Attachment)

CONSENT AGENDA - APPLICATIONS FOR TAX REFUNDS:

13.

Goal 6: Set the Standard for Sound Governance and Fiscal Management

13.1.

That the tax refunds listed on the attachment posted with this agenda be approved.  (See Attachment B)

All Districts

Tax Office, Maria O. Pasillas, (915) 212-1737

(Attachment)

CONSENT AGENDA - NOTICE FOR NOTATION:

14.

Goal 4: Enhance El Paso’s Quality of Life through Recreational, Cultural and Educational Environments

14.1.

Accept the donation of $500.00 from Castro Enterprises, Inc.; $500.00 Navy Federal Credit Union; $500.00 from Jobe Materials, L.P.; $1,000.00 form Mimbela Contractors, Inc.; $50.00 from Bradley Roe, General Contractor & Land Development for District 3 - 6th Annual Movies Under the Stars.

Representative Emma Acosta , (915) 212-0003

15.

Goal 8: Nurture and Promote a Healthy, Sustainable Community

15.1.

Accept the donation of $7,500.00 from the Greater El Paso Chamber of Commerce Foundation for the Familiarization Tours.

Mayor Oscar Leeser (915) 212-0021

CONSENT AGENDA - BEST VALUE PROCUREMENTS:

16.

Goal 8: Nurture and Promote a Healthy, Sustainable Community

16.1.

Request that the Director of Purchasing & Strategic Sourcing Department be authorized to exercise the City’s option to extend current Contract 2013-241 Janitorial Services, Animal Clinics with The Eagle Janitorial Services for two (2) additional years pursuant to the provisions of an award approved by the City Council on August 13, 2013.  The extended contract period will be from August 12, 2016 to August 11, 2018.

Department:                                  Environmental Services

Award to:                                      The Eagle Janitorial Services

                                                      El Paso, TX

Annual Estimated Amount:           $45,706.32

Total Estimated Amount:              $91,412.64 (2 Years)

Account No.:                                 334 -34050–522060–3120–P3450 & P3452

Funding Source:                           Maintenance Services Contract - Janitorial

District(s):                                     All

This is a Best Value, service contract.

All Districts

Purchasing & Strategic Sourcing, Bruce D. Collins, (915) 212-1181

Environmental Services, Ellen Smyth, (915) 212-6060

(Attachment)

CONSENT AGENDA - REQUEST FOR PROPOSAL:

17.

Goal 1: Create an Environment Conducive to Strong, Sustainable Economic Development

17.1.

Request that the Director of Purchasing & Strategic Sourcing Department be authorized to exercise the City’s option to extend current Contract 2012-143R Air Service Development Consulting Services with InterVISTAS Consulting LLC for one (1) additional year pursuant to the provisions of an award approved by the City Council on February 28, 2012.  The extended contract period will be from April 11, 2016 to April 10, 2017.

Department:                                   El Paso International Airport

Award to:                                        InterVISTAS Consulting LLC

                                                       Washington, DC

Option:                                            2 of 2

Annual Estimated Amount:            $100,000.00

Total Estimated Amount:               $100,000.00 (1 year)

Account No.:                                  562-62030-521160-3000

Funding Source:                             Managing Consulting Services – Airport

                                                       Enterprise Fund

District(s):                                       All

This is a Request for Proposal, service contract.

All Districts

Purchasing & Strategic Sourcing, Bruce D. Collins, (915) 212-1181

El Paso International Airport, Monica Lombrana, (915) 780-4793

(Attachment)

CONSENT AGENDA - BIDS:

18.

Goal 4: Enhance El Paso’s Quality of Life through Recreational, Cultural and Educational Environments

18.1.

The award of Solicitation 2016-244 Stiles Handball Court to BLACK STALLION CONTRACTORS INC. for an estimated total amount of $93,696.25.

Department:                        Capital Improvement

Award to:                            BLACK STALLION CONTRACTORS INC.

                                            El Paso, TX

Total Estimated Award:      $93,696.25

Account No.:                       PCP14NIPD3A -580270-4800-29010-190

Funding Source:                 2012 Quality of Life Bond

District(s):                           3

This is a Competitive Sealed Proposal unit price type contract.

The Purchasing & Strategic Sourcing Department and Capital Improvement Department recommend award as indicated to BLACK STALLION CONTRACTORS INC. the bidder offering the best value bid.

It is requested that the City Manager be authorized to establish the funding sources and make any necessary budget transfers and execute any and all documents necessary for execution of this award.

Work under this unit price contract is only an estimated value and will be ordered, performed, invoiced, and paid by measured quantity. The actual cost of this contract may be higher or lower than the total estimated value and will be the sum total of unit prices at the end of the contract term.

As a part of this award, upon the review of the City Attorney, the Capital Improvement Department Director may without further authorization from City Council approve contract changes which are necessary for proper execution of the work and carrying out the intent of the project, which are in accordance with applicable law, do not make changes to the prices and are within the appropriate budget.

District 3

Purchasing & Strategic Sourcing, Bruce D. Collins, (915) 212-1181

Capital Improvement, Monica Lombrana (915) 212-0065

(Attachment)

18.2.

The award of Solicitation 2016-268R Spray Parks – Phase I to BLACK STALLION CONTRACTORS INC. for an estimated total amount of $387,910.00 for preconstruction design services.

Department:                         Capital Improvement

Award to:                             BLACK STALLION CONTRACTORS INC

                                             El Paso, TX

Total Estimated Award:       $387,910.00

Account No.:                        580270-471-2400-71240- G7140CD27

                                             580270-471-2400-71240- G7140CD28

                                             580270-471-2400-71240- G7140CD29

                                             580270-190-4800-29010- PCP13PRKC05

Funding Source:                  Community Development Block Grant 40th Year

                                             and 2012 Quality of Life Bond

District(s):                            2,3,4 & 6

This is a Design-Build contract.

The Purchasing & Strategic Sourcing Department and Capital Improvement recommend award as indicated to BLACK STALLION CONTRACTORS INC., the bidder offering the best value bid.

It is requested that the City Manager be authorized to execute the design-build services agreement (“Contract”) between the City of El Paso and Black Stallion Contractors, Inc., a Texas Corporation, for the design and construction of the project known as Spray Parks-Phase I 2016-268R in an initial amount of $337,910.00 for preconstruction design services and that the Capital Improvement Department Director may without further authorization from City Council approve the contract amendments in an amount not to exceed $50,000.00 for the Contractor to perform additional design services during the preconstruction design phase for a total amount of $387,910.00.

District 2, 3, 4 and 6

Purchasing & Strategic Sourcing, Bruce D. Collins, (915) 212-1181

Capital Improvement, Monica Lombrana (915) 212-0065

(Attachment)

19.

Goal 6: Set the Standard for Sound Governance and Fiscal Management

19.1.

Request rejection of sole bidder received for Solicitation 2016-427 (Carrier HVAC Proprietary Parts and Service) as recommended by the Purchasing & Strategic Sourcing Department and the Streets and Maintenance Department –Fleet Division due to inability to verify pricing.

All Districts

Purchasing & Strategic Sourcing, Bruce D. Collins, (915) 212-1181

Streets & Maintenance, Ted Marquez, 915-212-7000

(Attachment)

MAYOR’S PROCLAMATIONS

1.

Cesar Chavez -Social Justice Month

2.

Purchasing Month

3.

UTEP's NCAA Men's Basketball Championship Day

4.

Business and Professional Women Year

8:00 A.M. – 8:30 A.M. CALL TO THE PUBLIC – PUBLIC COMMENT

This time is reserved for members of the public who would like to address the City Council on items that are not on the City Council Agenda.

A sign-up form is available on line at http:/www2.elpasotexas.gov/municipal-clerk/signup_form.asp for those who wish to sign up in advance of the meeting date and a sign-up form is available outside the City Council Chambers at the City Clerk table for those who wish to sign up on the day of the meeting.

REGULAR AGENDA - OTHER BUSINESS

20.

MAYOR AND COUNCIL

20.1.

Discussion and action regarding amending City Council rules of order to prohibit the use of personal electronic devices during the City Council meetings and executive session, banning using any private and/personal electronic device such as computers, cell phones, tablets, and/or any other electronic devices during Mayor City Council meeting and executive session; to include but not limited to ban from texting, tweeting, emailing, blogging, Facebook, Instagram, and/or all social media platforms posting and/or  and communication with each other, with individuals or groups attending the meeting, and with individuals and groups anywhere in the world.

Representative Carl L. Robinson, (915) 212-1016

Representative Emma Acosta, (915) 212-0003

Representative Michiel Noe, (915) 212-0005

(Attachment)

REGULAR AGENDA - FIRST READING OF ORDINANCES

INTRODUCTION OF ORDINANCES PURSUANT TO SECTION 3.9 OF THE EL PASO CITY CHARTER:

Public comment typically is not taken during the first reading of ordinances. Public comments are invited at the date of the scheduled public hearing. Public Hearings will be held as part of the regular City Council meeting that begins at approximately 8:00 a.m. All interested persons present shall have an opportunity to be heard at that time. After the public hearings, Council may also delay taking action on Ordinances; no requirement is made by Section 3.9B of the El Paso City Charter to publish any further notice. Copies of all Ordinances are available for review in the City Clerk’s office, 300 N. Campbell, Monday through Thursday, 7:00 a.m. to 6:00 p.m.

21.

Goal 6: Set the Standard for Sound Governance and Fiscal Management:

21.1.

An Ordinance amending Title 3 (Revenue And Finance), Chapter 3.46 (Wage Theft) in order to amend Section 3.46.020(B) Duties of the Wage Theft Coordinator to include additional duties, amend Section 3.46.030 (A) inclusion in Database to include additional evidence considerations to not include an Employer in the Wage Theft Adjudication Database, amend Section 3.46.030(C) removal from database to add a cause for removal from the Wage Theft Adjudication Database, add Section 3.46.070 City Permits, Licenses, and registrations to establish the procedure for denial of issuance and renewal of certain permits, licenses, and registrations for applicants with a Wage Theft Adjudication Record, and add Section 3.46.080 Permits, Licenses, and Registrations -Appeal Process; the penalty as provided in Section 3.46.070 of the El Paso City Code.

All Districts

Purchasing & Strategic Sourcing, Bruce D. Collins, (915) 212-1181

City Attorney Office, Sylvia Firth, (915) 212-1160

(Attachment)

PUBLIC HEARING WILL BE HELD ON MARCH 8, 2016

22.

Goal 7: Enhance and Sustain El Paso’s Infrastructure Network:

22.1.

An Ordinance authorizing the City Manager to sign a Contract of Sale and Special Warranty Deed and any other documents necessary to convey to Rose Rock/Partners Fourth Quarter Capital II, LLC, a 9.240 acre parcel of land in a portion of tracts 7A and 8C, Block 55, Ysleta Grant, City of El Paso, El Paso County, Texas, located at I-10 and Zaragoza in Mission Valley.

District 6

El Paso Water Utilities, Cynthia Osborn, (915) 594-5636

(Attachment)

PUBLIC HEARING WILL BE HELD ON MARCH 8, 2016

REGULAR AGENDA – OTHER BIDS, CONTRACTS, PROCUREMENTS

23.

Goal 1: Create an Environment Conducive to Strong, Sustainable Economic Development

23.1.

Discussion and action on the award of Solicitation No. 2016-009R (Airport Lease Management System) to ProDIGIQ for an initial five (5) year term estimated award of $118,585.64.  The award is to include two (2) additional five (5) year terms with an optional amount of $395,791.04 for a total fifteen (15) year award of $514,376.68

Department:                                    El Paso International Airport

Award to:                                         ProDIGIQ, Inc.

                                                        Calabasas, CA

Item(s):                                            All

Initial Term:                                     5 years

Option to Extend                             Two (2), 5 year terms

Year 1 Total Amount:                      $  39,865.00 (1 year)

Years 2-5 Total Amount:                 $  78,720.64 (4 years)

Initial Term Estimated Award:        $118,585.64 (5 years)

Option 1 Amount Total:                   $151,614.45 (5 years)

Option 2 Amount Total:                   $244,176.59 (5 years)

Total Estimated Award:                  $514,376.68 (15 years)

Account No.:                                   562 - 62030 – 522020 – 3000

Funding Source:                             Data Process Services Contract – Airport

                                                        Operations

District(s):                                        All

This is an RFP contract.

Additionally, it is requested that the City Attorney's Office review and that the City Manager be authorized to execute any related contract documents and agreements necessary to effectuate this award.

The Purchasing & Strategic Sourcing Department and El Paso International Airport recommend award as indicated to ProDIGIQ, Inc., the highest ranked proposer based on evaluation factors established for this procurement.

All Districts

Purchasing & Strategic Sourcing, Bruce D. Collins, (915) 212-1181

El Paso International Airport, Monica Lombrana, (915) 780-4793

(Attachment)

24.

Goal 2: Set the Standard for a Safe and Secure City

24.1.

Discussion and action on a request that the Director of Purchasing & Strategic Sourcing Department be authorized to exercise the City’s option to extend current Contract 2013-139R Baseline Physical Exams for Firefighters with El Paso Healthcare Systems, LTD dba Las Palmas Del Sol Healthcare for two (2) additional years pursuant to the provisions of an award approved by the City Council on May 14, 2013.  The extended contract period will be from May 20, 2016 to May 19, 2018.

Department:                                Fire

Award to:                                     El Paso Healthcare Systems, LTD dba Las

                                                     Palmas Del Sol Healthcare

                                                     El Paso, TX

Option:                                         One of One

Annual Estimated Amount:         $297,417

Total Estimated Amount              $594,834 (2 years)

Account No.:                               322 – 22120 – 521120 –1000 – P2222

Funding Source:                          General Fund – Health Care Providers

                                                     Services

District(s):                                    All

This is a Request for Qualifications, service contract.

All Districts

Purchasing & Strategic Sourcing, Bruce D. Collins, (915) 212-1181

Fire Department, Samuel Pena, (915) 485-5606

(Attachment)

25.

Goal 3: Promote the Visual Image of El Paso

25.1.

Discussion and action on the award of Solicitation No. 2016-377 General Cleaning – Parks and Recreation Facilities (Rebid) to Ace Government Services, LLC for an initial term estimated award of $1,834,844.04.  The award is to include a two (2) year optional amount of $1,223,229.36 for a total five (5) year award of $3,058,073.40.

Department:                                  Parks and Recreation

Award to:                                      Ace Government Services, LLC

                                                      El Paso, TX 

Item(s):                                         All

Initial Term:                                   3 years

Option to Extend:                          2 years

Annual Estimated Award:             $611,614.68

Initial Term Estimated Award:      $1,834,844.04 (3 years)

Total Estimated Award:                $3,058,073.40 (5 years)

Account No.:                                 451-51230-522060-1000-P5106

                                                      451-51260-522060-1000-P5110

                                                      451-51260-522060-1000-P5111

                                                      451-51270-522060-1000-P5114

                                                      451-51280-522060-1000-P5116

Funding Source:                           General Fund – Maintenance Services

                                                      Contract – Janitorial Services

District(s):                                     All

This is a Best Value, service contract.

The Purchasing & Strategic Sourcing Department and Parks and Recreation recommend award as indicated to Ace Government Services, LLC, the bidder offering the best value bid. In accordance with this award the City Manager or designee is authorized to exercise future options if needed.

All Districts

Purchasing & Strategic Sourcing, Bruce D. Collins, (915) 212-1181

Parks and Recreation, Tracy A. Novak, (915) 212-1708

(Attachment)

26.

Goal 6: Set the Standard for Sound Governance and Fiscal Management

26.1.

Discussion and action on the award of Solicitation No. 2016-450 Newspaper Legal Notices (Re-Bid) to Texas New Mexico Newspapers Partnership dba El Paso Times for an initial three (3) year term estimated award of $750,000.00.  The award is to include a two (2) year optional amount of $500,000.00 for a total five (5) year award of $1,250,000.00.  

Department:                                     Purchasing & Strategic Sourcing

Award to:                                         Texas New Mexico Newspapers

                                                         Partnership dba El Paso Times

                                                         El Paso, TX

Item(s):                                            All

Initial Term:                                      3 years

Option to Extend:                             2 years

Annual Estimated Award:                $250,000.00

Initial Term Estimated Award:         $750,000.00 (3 years)

Total Estimated Award:                   $1,250,000.00 (5 years)

Account No.:                                    Various

Funding Source:                              Various

District(s):                                        All

This is a Low Bid, unit price contract.

The Purchasing & Strategic Sourcing Department recommend award as indicated to Texas New Mexico Newspaper Partnership dba El Paso Times, the lowest responsive, responsible bidder.

Recommend Investor Publications, Inc. dba El Paso Inc be deemed non-responsive due to failure to bid on all items.

In accordance with this award the City Manager or designee is authorized to exercise future options if needed.

All Districts

Purchasing & Strategic Sourcing, Bruce D. Collins, (915) 212-1181

(Attachment)

27.

Goal 7: Enhance and Sustain El Paso’s Infrastructure Network

27.1.

Discussion and action on a request that the Director of Purchasing and Strategic Sourcing Department be authorized to exercise the City’s option to extend current Contract. 2013-111R (Single-Space Parking Meters) with Duncan Parking Technologies, Inc., for three (3) additional years pursuant to the provisions of an award approved by the City Council on April 30, 2013.  The extended contract period will be from April 30, 2016 to April 29, 2019.

Department:                               International Bridges

Vendor:                                      Duncan Parking Technologies, Inc.

                                                   Milwaukee, WI

Item(s):                                      All

Option:                                       3 years

Estimated Annual Amount:       $251,838.00 (Year 1)

                                                  $264,558.00 (Year 2)

                                                  $276,978.00 (Year 3)

Total Estimated Award:             $793,374.00 

Account No.:                              532090-564-3300-64850-P6409

                                                   532090-564-3300-64850-P6410     

Funding Source:                        Parking Meters – Maintenance and Repairs

District(s):                                  1, 3, and 8

This is a Request for Proposal (RFP) equipment/service contract.

Districts 1, 3, and 8

Purchasing & Strategic Sourcing, Bruce D. Collins, (915) 212-1181

International Bridges, Mathew McElroy, (915) 533-7428

(Attachment)

REGULAR AGENDA – PUBLIC HEARINGS AND SECOND READING OF ORDINANCES / OTHER BUSINESS

28.

Goal 3: Promote the Visual Image of El Paso

28.1.

An Ordinance granting Special Permit No. PZST15-00039, to allow for Infill Development with reduced front yard setback, side yard setback, and cumulative front & rear yard setbacks on the property described as Lot 8, Block D, Deal Addition, 6010 Tampa Avenue, City of El Paso, El Paso County, Texas, Pursuant to Section 20.10.280 Infill Development of the El Paso City Code. The penalty being as provided for in Chapter 20.24 of the El Paso City Code. Subject Property: 6010 Tampa Avenue. Property Owner: Enrique Ayala, PZST15-00039

District 3

Planning & Inspections, Larry F. Nichols, (915) 212-1550

Planning and Inspections, Andrew Salloum, (915) 212-1613

(Attachment)

29.

Goal 6: Set the Standard for Sound Governance and Fiscal Management

29.1.

An Ordinance authorizing the City Manager to sign a Contract of Sale with RAKMR I, LTD. for the sale of sixteen parcels owned by the City of El Paso, and being more particularly described as Lots 2, 9, 11 and 13, Block 9, Lots 1, 3, 4 6, 8 and 9, Block 10, Lots 3, 5, 7, 10 and 11, Block 11, and Lot 4, Block 12, Summerlin Subdivision, an addition to the City of El Paso, El Paso County, Texas.

District 4

Purchasing and Strategic Sourcing, Bruce D. Collins, (915) 212-1181

Community and Human Development, Veronica Soto, (915) 212-0138

(Attachment)

29.2.

An Ordinance amending Ordinance No. 018390 which amended Ordinance No. 018031 to establish procedures for members of Council to place items on the agenda for the purpose of deleting the requirement that items placed by members of Council not be scheduled until the second Tuesday following the submittal.

All Districts

City Attorney's Office, Sylvia Borunda Firth, (915) 212-0033

(Attachment)

30.

Goal 7: Enhance and Sustain El Paso’s Infrastructure Network

30.1.

An Ordinance amending Title 12 (Vehicles and Traffic), Chapter 12.88 (Schedules), Section 12.88.010 (Schedule I – One-way streets), to add a new location at  East First Avenue, Eastbound from Coles Street to its terminus, the penalty being as provided in Section 12.84.010 and Chapter 12.85 of the El Paso City Code.

District 8

Streets and Maintenance, Ted Marquez, (915) 212-0151

(Attachment)

31.

Goal 8: Nurture and Promote a Healthy, Sustainable Community

31.1.

An Ordinance amending Title 9 (Health and Safety), Chapter 9.04 (Solid Waste Management), Section 9.04.880 (City Abatement), Subsections 9.04.880B and F, to remove the certified mail part of the notice requirement; the penalty being as provided in Section 9.04.630 of the El Paso City Code.

All Districts

Environmental Services, Ellen Smyth, (915) 212-6060

(Attachment)

31.2.

An Ordinance granting a non-exclusive franchise to El Paso Sanitation Systems, Inc. to operate and maintain a solid waste collection and hauler service within the City of El Paso subject to the franchise terms and conditions; the penalty as provided in Section 9.04.630 of the El Paso City Code.

All Districts

Environmental Services, Ellen Smyth, (915) 212-6060

(Attachment)

31.3.

An Ordinance amending Title 9 (Health and Safety), Chapter 9.44 (Midwives), to delete the entire chapter.

All Districts

Public Health, Robert Resendes, (915) 212-6500

(Attachment)

31.4.

An Ordinance amending Title 7 (Animals), to create Chapter 7.50 (Department of Animal Services), and Sections thereunder, in the El Paso City Code, to create and establish the functions of the department known as the Department of Animal Services.

All Districts

Environmental Services, Kurt Fenstermacher, (915) 842-1050

(Attachment)

31.5.

An Ordinance amending Title 7 (Animals), Chapter 7.04 (Definitions and Administration), Section 7.04.010 (Definitions); Chapter 7.08 (Animals Generally), Section 7.08.020 (Abandonment --Reporting Violations); Section 7.08.030 (Restraint); Chapter 7.12 (Dogs and Cats), Section 7.12.010 (Running at Large Prohibited); Section 7.12.020 (Registration, Vaccination, and Microchips Required); Chapter 7.16 (Impoundment), Section 7.16.010 (Notification), Section 7.16.020 (Redemption - Disposition), and Section 7.16.030 (Fees); To Address Trap-Neuter-Return Cats in each identified section; the penalty being as provided in Section 7.04.080 of the El Paso City Code.

All Districts

Environmental Services, Kurt Fenstermacher, (915) 842-1050

(Attachment)

31.6.

Discussion and action on a Resolution amending Schedule C for the City of El Paso FY2016 Budget Resolution to reflect the creation of the Animal Services Department and to revise certain fees for animal services.

All Districts

Animal Services, Kurt Fenstermacher, (915) 842-1050

(Attachment)

REGULAR AGENDA - OTHER BUSINESS

32.

Goal 1: Create an Environment Conducive to Strong, Sustainable Economic Development

32.1.

Discussion and action that the City Manager be authorized to execute a Tax Abatement Agreement between the City of El Paso and Bemity Global LLC, a Texas Limited Liability Company, pursuant to the City’s Infill Development Incentive Policy, for the construction of a 4,750 sq feet, 3.story 19 unit apartment located on 1108 Myrtle.

District 8

Economic and International Development, Cary Westin, (915) 212-1614

Economic and International Development, Jessica Herrera, (915) 212-1624

(Attachment)

32.2.

Discussion and action that the City Manager be authorized to execute a Chapter 380 Construction Sales Tax Rebate Agreement between the City of El Paso and Bemity Global LLC, a Texas Limited Liability Company, pursuant to the City’s Infill Development Incentive Policy, for the construction of a 4,750 sq. feet, 3story, 19 unit apartment located on 1108 Myrtle, 79901.

District 8

Economic and International Development, Cary Westin, (915) 212-1614

Economic and International Development, Jessica Herrera, (915) 212-1624

(Attachment)

33.

Goal 2: Set the Standard for a Safe and Secure City

33.1.

Presentation of the El Paso Police Department’s 2015 Racial Profiling Analysis Report, covering the period of January 1, 2015 through December 31, 2015,  pursuant to the Texas Code of Criminal Procedure (CCP) Article 2.134(b).

All Districts

Police Department, Michelle Gardner, (915) 212-4301

(Attachment)

34.

Goal 7: Enhance and Sustain El Paso’s Infrastructure Network

34.1.

Review and discussion on the quarterly report for the reimbursable services agreement authorized under Section 560 which allows the City to pay for Customs and Border Protection overtime in an effort to reduce wait times at City owned ports of entry and staff all lanes during peak hours.

All Districts

International Bridges, Mathew McElroy, (915) 533-7428

(Attachment)

EXECUTIVE SESSION

The City Council of the City of El Paso may retire into EXECUTIVE SESSION pursuant to Section 3.5A of the El Paso City Charter and the Texas Government Code, Chapter 551, Subchapter D, to discuss any of the following: (The items listed below are matters of the sort routinely discussed in Executive Session, but the City Council of the City of El Paso may move to Executive Session any of the items on this agenda, consistent with the terms of the Open Meetings Act and the Rules of City Council.) The City Council will return to open session to take any final action and may also, at any time during the meeting, bring forward any of the following items for public discussion, as appropriate.

Goal 6: Set the Standard for Sound Governance and Fiscal Management

EX1.

San Jacinto Plaza Redesign, Solicitation No. 2014-043; Matter No. 12-1004-214 (551.071)

City Attorney’s Office, Sylvia Borunda Firth, (915) 212-0033

EX2.

Barron Park, Contract No. 2014-007; Matter No. 13-1004-392 (551.071)

City Attorney's Office, Sylvia Borunda Firth, (915) 212-0033

EX3.

SOAH Docket 473-15-5257 PUC Docket No. 44941 – Application of El Paso Electric Company to Change Rates and SOAH Docket No. 473-16-1685 PUC Docket No. 45475, Review of Rate Case Expenses Incurred by El Paso Electric Company and Municipalities in Docket 44941 (551.071)

City Attorney's Office, Sylvia Borunda Firth, (915) 212-0033

EX4.

SOAH Docket No. 473-15-5159,  PUC Docket N. 44800 Application of El Paso Electric Company to implement a Voluntary Community Solar Pilot Program in Texas  (551.071)

City Attorney’s Office, Sylvia Borunda Firth, (915) 212-0033

EX5.

Monthly update from Legal Department regarding pending litigation, claims, real estate transactions and contract negotiations. (Sections 551.071, 551.072, 551.074 and 551.087)

City Attorney's Office, Sylvia Borunda Firth, (915) 212-0033

ADJOURN

NOTICE TO THE PUBLIC:

Sign Language interpreters are provided for regular City Council meetings. Copies of this Agenda will be provided in Braille, large print, or audiotape upon requests made a minimum of 48 hours prior to the meeting.

Hearing Assistance Devices are available upon request.

ALL REGULAR CITY COUNCIL AGENDAS ARE PLACED ON THE INTERNET EVERY THURSDAY AT THE ADDRESS BELOW:

http://www.elpasotexas.gov/