City Council

Dee Margo

Peter Svarzbein, District 1

Mayor

Alexsandra Annello, District 2

Cassandra Hernandez, District 3

Sam Morgan, District 4

Tommy Gonzalez

Isabel Salcido, District 5

City Manager

Claudia Ordaz Perez, District 6

Henry Rivera, District 7

Cissy  Lizarraga, District 8

October 29, 2019

COUNCIL CHAMBERS, CITY HALL

9:00 AM

AND

AGENDA REVIEW MEETING

300 N. CAMPBELL

COUNCIL CHAMBERS, CITY HALL

October 28, 2019

9:00 AM

ROLL CALL

INVOCATION BY PAM FARAONE, NEW DAY MINISTRIES INTERNATIONAL

PLEDGE OF ALLEGIANCE

Eastwood Heights Elementary School Student Council and Random Acts of Kindness Club Officers at the invitation of Mayor Dee Margo

Jordan Govea

Sarah Marshall

Angelo del Hierro

Mia Enriquez

Kennedy Gonzalez

Jake Flores

Ariana Luevano

Zachary Torres

Alessandra Caro

Summer Basurto

MAYOR’S PROCLAMATIONS

1.

Human Resources Awareness Month

2.

Epidemiologist Day

3.

El Paso Excellence in Science & Technology Day

4.

Arbor Day 2019

5.

Halloween Happiness

RECOGNITIONS BY MAYOR

NOTICE TO THE PUBLIC

All matters listed under the CONSENT AGENDA, including those on the Addition to the Agenda, will be considered by  City Council to be routine and will be enacted by one motion unless separate discussion is requested by Council Members. Prior to the vote, members of the audience may ask questions regarding items on the consent agenda. When the vote   has been taken, if an item has not been called out for separate discussion, the item has been approved. Council may, however, reconsider any item at any time during the meeting

CONSENT AGENDA - APPROVAL OF MINUTES:

1.

Goal 6: Set the Standard for Sound Governance and Fiscal Management

1.1.

Approval of the Minutes of the Regular City Council Meeting of October 15, 2019 and the Agenda Review Meeting of October 14, 2019.

All Districts

City Clerk's Office, Laura D. Prine, (915) 212-0049

(Attachment)

(Attachment)

CONSENT AGENDA - REQUEST TO EXCUSE ABSENT CITY COUNCIL MEMBERS:

2.

REQUEST TO EXCUSE ABSENT CITY COUNCIL MEMBERS:

CONSENT AGENDA - RESOLUTIONS:

3.

Goal 1: Create an Environment Conducive to Strong, Sustainable Economic Development

3.1.

A Resolution to authorize the City Manager to sign a Southern Industrial Park Site Lease between the City of El Paso ("Lessor") and Price's Producers, Inc. ("Lessee") for all of Lot(s) 5, 6, 17 and 18, Block 9, El Paso International Airport Tracts, Unit 7, City of El Paso, El Paso County, Texas municipally known and numbered as 8101 Lockheed, El Paso, Texas

The lease term is 25 years with two (2) ten-year options. The site is 123,300 square feet at $0.48 per square feet and the annual rental rate is $59,184.00, an increase of $46,743.00 over the previous annual rate.

District 3

Aviation, Monica Lombraña, (915) 212-7301

(Attachment)

3.2.

A Resolution authorizing the City Manager to sign a license agreement between the City of El Paso (the “City”) and Transtelco, Inc. (the “Licensee”), to maintain fiber optic conduit running across the Stanton Street International Bridge.

District 8

International Bridges, David Coronado, (915) 212-7505

International Bridges, Paul Stresow, (915) 212-7502

(Attachment)

3.3.

A Resolution to authorize the City Manager to sign a First Amendment to the Building Lease between the City of El Paso (Lessor) and The Paradies Shops, Inc. (Lessee) for that certain office and warehouse space containing 3,000 square feet, more or less, also known as 6409 Convair Road, El Paso, Texas.

The amendment will add 6 years and 8 months to the term of the lease for a total term of 16 years and 8 months. The space rental is as follows:

                                 Sq. Ft.                Annual Rate      Annual Rent

Office/Warehouse      3,000                $  7.6114         $    22,834.20

GSE Parking               2,100                $ 0.7260          $      1,524.60

Total                            5,100                                        $    24,358.80

There is no rental increase at this point as the rental rates were recently adjusted and are within the standard cargo rental rate.

District 2

Aviation, Monica Lombraña, (915) 212-7301

(Attachment)

3.4.

A Resolution to authorize the City Manager to sign a First Amendment to the Air Cargo Building Lease Agreement by and between the City of El Paso (Landlord) and Global Aviation Services, LLC (Tenant) regarding Tenant’s use of that certain office and warehouse space, loading dock space, vehicular parking space and ground service equipment parking space located at the Air Cargo Building #2, 6411 Convair Road, El Paso, Texas, to increase the term and add three options to extend the initial term by one year each, to include a rental adjustment for the first option exercised and to update the U.S. Federal Aviation Administration required language.

This amendment adds three years and one month to the initial term of three years for a total term of six years and one month. The options would be exercised annually. The space rental is as follows:

                                  Sq. Ft.                  Annual Rate              Annual Rent

Office/Warehouse     1,500                   $     7.0000               $  10,500.00

Utilities & Common

Area Maintenance     1,500                   $     1.0000               $    1,500.00

GSE & Vehicle

Parking                       2,100                   $      0.7250             $    1,522.50 

Total                           5,100                                                    $  13,522.50

There is no rental increase at this point as these are the standard cargo rental rates.

District 2

Aviation, Monica Lombraña, (915) 212-7301

(Attachment)

3.5.

A Resolution to authorize the City Manager to sign a First Amendment to the Air Cargo Center Agreement by and between the City of El Paso (Lessor) and Mesa Airlines, Inc. (Lessee) regarding Lessee’s use of that certain office, warehouse, aircraft parking apron and ground service equipment parking apron, and vehicle parking area located at 301 George Perry Blvd., Suite B, El Paso, Texas, to allow for up to four additional extension options, to allow for a rental adjustment and to update the U.S. Federal Aviation Administration required language.

This amendment adds options as the initial term of the lease, 5 years, has since passed. The options provide the opportunity for 3 years and 3 months of additional term to be exercised on an annual basis. The space rental is as follows:

                                      Sq. Ft.              Annual Rate               Annual Rent

Office/Warehouse        6,292              $          7.0106             $    44,110.70

GSE Parking               25,000              $          0.7260             $    18,150.00

Total                            31,292                                                  $    62,260.70

This represents an increase of $3,149.81.

District 2

Aviation, Monica Lombraña, (915) 212-7301

(Attachment)

3.6.

A Resolution to authorize the City Manager to sign a Lessor’s Approval of Assignment by and among the City of El Paso (“Lessor”), Manir Properties 3, LLC (“Assignor”) and 7 Hills El Paso, LLC (“Assignee”) for property described as a  portion of Lot 1, Block1A, El Paso International Airport Tracts, Unit 4, City of El Paso, El Paso County, Texas, commonly known as 1940 Airway Boulevard, El Paso, Texas.  The remaining lease term is 27 years and 2 months with one (1) ten-year option.

Lease Area: 57,375 square feet

Rent: $0.6845 per square feet

Annual Rent:  $39,273.18.

District 3

Aviation, Monica Lombraña, (915) 212-7301

(Attachment)

4.

Goal 2: Set the Standard for a Safe and Secure City

4.1.

That the City Manager or Designee is authorized to sign the Interlocal Agreement between the County of El Paso, Texas and the City of El Paso, Texas to submit a joint application to the Department of Justice under the 2019 Edward Byrne Memorial Justice Assistance Grant Program (“JAG”) in the amount of $208,705.00.  The funds received under the JAG program will be allocated 50% to the County of El Paso, Texas, in the amount of $104,352.50, and 50% to the City of El Paso, Texas, in the amount of $104,352.50.

That the City Manager or designee is authorized to sign any grant related paperwork, including all understanding and assurances contained therein, and to accept. reject, alter or terminate the resulting grant, authorize necessary related budget transfers and submit necessary revisions to the operational plan. No cash match or in-kind is required.

That the City Manager or designee is authorized to sign the amendment to Interlocal Agreement between the County of El Paso, Texas and the City of El Paso, Texas: 2016 Byrne Justice Assistance Grant (JAG) program.

That the City Manager or designee is authorized to sign the amendment to Interlocal Agreement between the County of El Paso, Texas and the City of El Paso, Texas: 2017 Byrne Justice Assistance Grant (JAG) program.

That the City Manager or designee is authorized to sign the amendment to Interlocal Agreement between the County of El Paso, Texas and the City of El Paso, Texas: 2018 Byrne Justice Assistance Grant (JAG) program.

BACKGROUND / DISCUSSION:

To amend all previous agreements: Edward Byrne Justice Assistance Grant FY16, Edward Byrne Justice Assistance Grant FY17, Edward Byrne Justice Assistance Grant FY18. To include the subrecipient monitoring policy and procedures with applicable federal regulations.  To submit a joint application to the Department of Justice under the Edward Byrne Memorial Justice Assistance Grant Program 2019, to purchase 24 APEX 6000 portable radios.  This includes the software and the programing required to operate on digital P-25 encrypted radio system.

All Districts

Police, Assistant Chief Zina Silva, (915) 212-4306

(Attachment)

5.

Goal 3: Promote the Visual Image of El Paso

5.1.

A Resolution approving a street name change for a portion of San Francisco Street, currently known as Sheldon Court, to Henry Trost Court, beginning at Santa Fe Street and ending at El Paso Street. Applicant: 101 South El Paso Street, LLC. SUNC19-00001

District 8

Planning and Inspections, Philip F. Etiwe, (915) 212-1553

Planning and Inspections, Nelson Ortiz, (915) 212-1606

(Attachment)

(Attachment)

6.

Goal 4: Enhance El Paso’s Quality of Life through Recreational, Cultural and Educational Environments

6.1.

A Resolution that the City Manager be authorized to accept a grant of $120,000.00 by and between the City of El Paso and the Texas Commission on the Arts Cultural District Program for  Fiscal Year 2020 Programing at the El Paso Museum of Art, with a City match of $120,000.00, for a total amount of $240,000.00.

All Districts

Museums and Cultural Affairs, Tracey Jerome, (915) 212-1783

Museums and Cultural Affairs, Ben Fyffe, (915) 212-1766

(Attachment)

7.

Goal 6: Set the Standard for Sound Governance and Fiscal Management

7.1.

That the City Manager be authorized to sign a Mutual Termination and Release Agreement between the City of El Paso and PMWEB PROJECT MANAGEMENT SOFTWARE INC., for the agreed upon termination of the Software Subscription Agreement between the parties. The contract is due to expire in February 2020.  The City has come to an agreement to terminate the agreement early, saving the City $86,000. 

All Districts

Capital Improvement, Sam Rodriguez, (915) 212-0065

8.

Goal 8: Nurture and Promote a Healthy, Sustainable Community

8.1.

That the Mayor be authorized to sign a First Amendment to Interlocal Agreement for Dental Services between the County of El Paso, Texas ("County"), on behalf of its Juvenile Probation Department ("JPD"), and the City of El Paso, Texas ("City"), on behalf of its Department of Public Health ("DPH"), to clarify the duties of and services to be performed by the parties, which entail the DPH Rawlings Dental Clinic providing dental health services, counseling and prevention education services to juveniles at the JPD.

All Districts

Public Health, Robert Resendes, (915) 212-6500

(Attachment)

CONSENT AGENDA - BOARD RE-APPOINTMENTS:

9.

Goal 4: Enhance El Paso’s Quality of Life through Recreational, Cultural and Educational Environments

9.1.

Christa J. Madera to the Parks and Recreation Advisory Board by Representative Isabel Salcido, District 5.

Representative Isabel Salcido, (915) 212-0005

(Attachment)

9.2.

David Herrera to the Museums and Cultural Affairs Advisory Board by Representative Peter Svarzbein, District 1.

Representative Peter Svarzbein, (915) 212-1002

(Attachment)

CONSENT AGENDA - BOARD APPOINTMENTS:

10.

Goal 1: Create an Environment Conducive to Strong, Sustainable Economic Development

10.1.

Elvia Doyle to the Committee on Border Relations by Representative Cissy Lizarraga, District 8.

Representative Cissy Lizarraga, (915) 212-0008

(Attachment)

11.

Goal 3: Promote the Visual Image of El Paso

11.1.

Vanessa Gavaldon to the Open Space Advisory Board by Representative Claudia Ordaz Perez, District 6.

Representative Claudia Ordaz Perez, (915) 212-0006

(Attachment)

12.

Goal 4: Enhance El Paso’s Quality of Life through Recreational, Cultural and Educational Environments

12.1.

Beth Leffler to the Museums & Cultural Affairs Advisory Board by Representative Cissy Lizarraga, District 8.

Representative Cissy Lizarraga, (915) 212-0008

(Attachment)

13.

Goal 7: Enhance and Sustain El Paso’s Infrastructure Network

13.1.

Maritza Perez to the Zoning Board of Adjustment, as an Alternate Member, by Representative Claudia Ordaz Perez, District 6.

Representative Claudia Ordaz Perez, (915) 212-0006

(Attachment)

CONSENT AGENDA - APPLICATIONS FOR TAX REFUNDS:

14.

Goal 6: Set the Standard for Sound Governance and Fiscal Management

14.1.

That the tax refunds listed on the attachment posted with this agenda be approved.  This action would allow us to comply with state law which requires approval by the legislative body, of refunds of tax overpayments, greater than $2,500.00.  (See Attachment A).

All Districts

Tax Office, Maria O. Pasillas, (915) 212-1737

(Attachment)

CONSENT AGENDA - NOTICE OF CAMPAIGN CONTRIBUTIONS:

15.

Goal 6: Set the Standard for Sound Governance and Fiscal Management

15.1.

For notation pursuant to Section 2.92.110 of the City Code, receipt of the following campaign contributions by Mayor Margo in the amounts of $2,500.00 from Paul Foster, $2,500.00 from Nicolas Dominguez, $500.00 from Clay Lowenfield, $1,000.00 from Ann Morgan Lilly, $2,500.00 from Susan & Ruben Guerra, $2,500.00 from Dede Rogers, $250.00 from Annette Cordova Hoy, $2,500.00 from Woody L. Hunt, $1,000.00 from William S. Harvey, $500.00 from Paul R. Brandt, $500.00 from Dennis & Donna Neessen, $100.00 from Duane P. Coleman, $500.00 from Carlos and Tami Keating, $350.00 from J. Steve Degroat, $2,500 from L. Frederick Francis, $500.00 from Cecilia Alcantar Lizarraga, $500.00 from Fred Loya Sr., $500.00 from Fred Loya Jr., $250.00 from Dr. Charles Zaltz, $1,000.00 from Marco Antonio Fuentes, $250.00 from John & Susan Hjalmaquist, $250.00 from John Cullers, $1,500.00 from Hector Delgado.

Mayor Dee Margo, (915) 212-1051

15.2.

For notation pursuant to Section 2.92.110 of the City Code, receipt of campaign contributions by Representative Cassandra Hernandez in the amounts of $2,000 from Mark Sandy; $50 from Carolyn Cates Pufal; $25 from Christina Olivares; $20 from Terri Martinez; $50 from Omar Yanar; $50 from Stephen Hernandez; $150 from Michael Portillo; $100 from Amparo Hernandez; $300 from Mike Dipp; $200 from Sandra & Tito Porras; $35 from Celeste Kieffe; $35 from Christina Hernandez; $100 from Joel Guzman; $100 from Perla Peon; $50 from Angie Garcia; $100 from Shirley Neagle; $100 from Frances Bernal; $150 from Evelina Ortega; $100 from Roger Montoya; $50 from Bea Sada; $100 from Arnulfo Hernandez; $40 from Gilbert Valles; $50 from Stephen Hernandez; $100 from Raymond Alvarado; $20 from Bertha Martinez; $100 from Luis De La Cruz; $200 from Stefanie Block; $1,750 from Frederick Francis; $1,750 from Robert Brown; $1,000 from Ted Houghton; $500 from Debroah Kastrin; $2,000 from Maria Teran.

Representative Cassandra Hernandez, (915) 212-0003

CONSENT AGENDA - REQUESTS TO ISSUE PURCHASE ORDERS:

16.

Goal 4: Enhance El Paso’s Quality of Life through Recreational, Cultural and Educational Environments

16.1.

Request that the Director of Purchasing & Strategic Sourcing be authorized to issue a Purchase Order to Ace Government Services, LLC. referencing Contract 2017-417 General Cleaning – Parks and Recreation Facilities. This will be a change order to increase the contract by $57,840.00 for a total amount not to exceed $4,464,579.00 for the initial term. The change order will cover expenses for cleaning restrooms and offices at the new San Jacinto Park from November 20, 2019 to November 19, 2020.

Contract Variance: The cost for this change order is the same as in the original contract. There is no variance.

Department:                                        Parks and Recreation

Award to:                                            Ace Government Services, LLC

                                                            El Paso, TX                                        

Total Estimated Amount:                   $57,840.00

Account No.:                                       451-522060-1000-P5120

Funding Source:                                 General Fund

Districts:                                              All

All Districts

Purchasing & Strategic Sourcing, Bruce D. Collins, (915) 212-1181

Parks and Recreation, Tracy Novak, (915) 212-1708

(Attachment)

CALL TO THE PUBLIC – PUBLIC COMMENT

Call to the Public will begin at 12:00 p.m.  Requests to speak must be received by 9:00 a.m. on the date of the meeting.  Sixty minutes in total will be devoted for Call to the Public. This time is reserved for members of the public who would like to address the City Council on items that are not on the City Council Agenda.

A sign-up form is available on line at http:/www2.elpasotexas.gov/municipal-clerk/signup_form.asp for those who wish to sign up in advance of the meeting date and a sign-up form is available outside the City Council Chambers at the City Clerk table for those who wish to sign up on the day of the meeting.

REGULAR AGENDA - FIRST READING OF ORDINANCES

INTRODUCTION OF ORDINANCES PURSUANT TO SECTION 3.9 OF THE EL PASO CITY CHARTER:

Public comment typically is not taken during the first reading of ordinances. Public comments are invited at the date of the scheduled public hearing. Public Hearings will be held as part of the regular City Council meeting that begins at approximately 9:00 a.m. All interested persons present shall have an opportunity to be heard at that time. After the public hearings, Council may also delay taking action on Ordinances; no requirement is made by Section 3.9B of the El Paso City Charter to publish any further notice. Copies of all Ordinances are available for review in the City Clerk’s office, 300 N. Campbell, Monday through Friday, 8:00 a.m. to 5:00 p.m.

17.

Goal 3: Promote the Visual Image of El Paso:

17.1.

An Ordinance granting to Robert Mowad d/b/a Sign Design a non-exclusive franchise for waste containers on sidewalks and other City property.

All Districts

Environmental Services, Ellen Smyth, (915) 212-6000

(Attachment)

PUBLIC HEARING WILL BE HELD ON NOVEMBER 12, 2019

17.2.

An Ordinance releasing a condition placed on property by Ordinance No. 7595 which changed the zoning of a portion of Lot 17, Block 193, Vista Del Sol Unit Thirty Three, 3012 Lee Trevino Drive, City of El Paso County, Texas. The penalty is as provided for in Chapter 20.24 of the El Paso City Code. The proposed condition release meets the intent of the Future Land Use designation for the property and is in accordance with Plan El Paso, the City’s Comprehensive Plan. Subject Property: 3012 Lee Trevino Drive. Property Owner: EP JJJJ, LP. PZCR19-00007

District 3

Planning and Inspections, Philip F. Etiwe, (915) 212-1553

Planning and Inspections, Andrew Salloum, (915) 212-1603

(Attachment)

PUBLIC HEARING WILL BE HELD ON NOVEMBER 26, 2019

17.3.

An Ordinance changing the zoning of the East 168 feet of Tract 84, Sunrise Acres, City of El Paso, El Paso County, Texas from R-4 (Residential) to R-5 (Residential). The penalty is as provided for in Chapter 20.24 of the El Paso City Code. The proposed rezoning meets the intent of the Future Land Use designation for the property and is in accordance with Plan El Paso, the City’s Comprehensive Plan. Subject Property: 8435 Leo Street. Property Owner: Casas Diamantina, LLC. PZRZ19-00006

District 2

Planning and Inspections, Philip Etiwe, 915-212-1550

Planning and Inspections, Brenda Cantu, 915-212-1642

(Attachment)

PUBLIC HEARING WILL BE HELD ON NOVEMBER 26, 2019

REGULAR AGENDA – OTHER BIDS, CONTRACTS, PROCUREMENTS

18.

Goal 2: Set the Standard for a Safe and Secure City

18.1.

Discussion and action on the request that the Director of the Purchasing and Strategic Sourcing Department be authorized to issue a Purchase Order(s) to Texas Commission on Fire Protection (TCFP). Texas Commission on Fire Protection is a State Agency and the sole source for the TCFP certification in order to comply with the requirements under the Texas Administrative Code Title 37; Part 13; Chapter 421; Rule 421.17. This is an annual renewal for certifications for the El Paso Fire Department uniform personnel.   

Department:                                     El Paso Fire

Award to:                                         Texas Commission on Fire Protection

                                                         Austin, TX

Annual Estimated Amount:              $67,950.00

Funding Source:                              Professional Licenses and Memberships

Account No.:                                    322-22020-1000-544140-P2221

Districts(s):                                       ALL        

Sole Source No.:                             2020-307

This is a Sole Source, requirements contract.

All Districts

Purchasing & Strategic Sourcing, Bruce D. Collins, (915) 212-1181

El Paso Fire Department, Chief Mario D’Agostino, (915) 212-5605

(Attachment)

19.

Goal 6: Set the Standard for Sound Governance and Fiscal Management

19.1.

Discussion and action on the award of Solicitation No. 2019-1062R Fully Insured Medicare Advantage Plan, Under 65 years old Fully Insured Retiree Group Medical and Prescription Drug Plan to Aetna Life Insurance Company for an initial estimated award estimated award of $9,362,032.56.  The award is to include two, one-year optional amount of $18,724,065.12 or a total five (5) year award of $46,810,162.80.  The period of performance is from January 1, 2020 through December 31, 2020.

CONTRACT VARIANCE:

This award combines two previous separate contracts. The difference in cost, based on the comparison to the previous contracts, is as follows: A 5% decrease for Under 65 years old Fully Insured Retiree Group Medical and Prescription Drug Plan due to a decrease in insurance rates. An 8% increase for Fully Insured Medicare Advantage Plan due to an increase in insurance rates. The total increase overall would be 3%, the adopted budget assumed a 10% increase for both plans.

Department:                                      Human Resources

Award to:                                           Aetna Life Insurance Company

                                                          Hartford, CT

Items:                                                All

Initial Term:                                      3 years

Option:                                             Two (2) additional terms of one

                                                          (1) year each

Annual Estimated Award:                 $  9,362,032.56

Initial Term Estimated Award:          $28,086,097.68 (3 years)

Option Total:                                     $18,724,065.12 (2 years)

Total Estimated Award:                    $46,810,162.80 (5 years) 

Account No.:                                     521120-209-3500-14045-P1414

Funding Source:                                Self-Insurance Fund – Non-Uniform                                                           Wages and Salaries

Districts:                                            All

This is a Request for Proposal, service contract.

The Purchasing & Strategic Sourcing Department and Human Resources Department recommend award as indicated to Aetna Life Insurance Company, the highest ranked proposer based on evaluation factors established for this procurement.

In accordance with this award the City Manager or designee is authorized to exercise future options if needed and that the City Attorney’s Office review and that the City Manager be authorized to execute any related contract documents and agreements necessary to effectuate this award upon City Attorney’s Office review.

All Districts

Purchasing & Strategic Sourcing, Bruce D. Collins, (915) 212-1181

Human Resources, Linda B. Thomas, (915) 212-1240

(Attachment)

20.

Goal 7: Enhance and Sustain El Paso’s Infrastructure Network

20.1.

Discussion and action on the award of Solicitation 2019-1343 Holly Place Reconstruction to LESNA CONSTRUCTION, INC. for an estimated total award of $655,271.40. The project will consists of the full street reconstruction of Holly Place between Montecito Road and Mauer Road. The work includes the demolition of existing of sidewalk, driveways, ramps and existing pavement structure, new pavement structure consisting of Hot Mix Asphaltic Concrete (HMAC) with base course and compacted subgrade, new ADA compliant sidewalks and driveways, new ADA concrete ramps, dark sky compliant street lights and new street signage, drainage improvements, water replacement and sanitary sewer replacement.

Department:                         Capital Improvement

Award to:                             LESNA CONSTRUCTION, INC.

                                             El Paso, TX

Items:                                   All

Initial Term:                          210 Consecutive Calendar Days

Base Bid I:                           $377,252.40

Base Bid II:                          $113,265.60

Base Bid III:                         $ 81,593.40

Base Bid IV:                         $ 83,160.00

Total Estimated Award:       $655,271.40

Account No.:                        190-4740-289000-580220-PCP19ST010

Funding Source:                  2013 Street Infrastructure Certificates of Obligation

District:                                 7

This is a Low bid, unit price contract.

The Purchasing & Strategic Sourcing and Capital Improvement Departments recommend award as indicated to LESNA CONSTRUCTION, INC., the lowest responsive, responsible bidder.

It is requested that the City Manager be authorized to establish the funding sources and make any necessary budget transfers and execute any and all documents necessary for execution of this award.

Work under this unit price contract is only an estimated value and will be ordered, performed, invoiced, and paid by measured quantity. The actual cost of this contract may be higher or lower than the total estimated value and will be the sum total of unit prices at the end of the contract term.

As a part of this award, upon the review of the City Attorney, the City Engineer may without further authorization from City Council approve contract changes which are necessary for proper execution of the work and carrying out the intent of the project, which are in accordance with applicable law, do not make changes to the prices and are within the appropriate budget.

District 7

Purchasing & Strategic Sourcing, Bruce D. Collins, (915) 212-1181

Capital Improvement, Sam Rodriguez, (915) 212-1845

(Attachment)

(Attachment)

20.2.

Discussion and action on the non-competitive award of Contract No. 2020-003 McNeilus Proprietary Parts and Service to McNeilus Financial, Inc. dba McNeilus Truck & Manufacturing Co.  for an annual estimated award of $275,000.00. The total estimated award is $825,000.00 for a term of three (3) years.  This contract will allow for the continual upkeep and maintenance of McNeilus vehicles so the daily Automated Side Loader (ASL) rollout is met and residential trash pick up is kept on schedule.

Contract Variance:

The difference in cost, based on the comparison to the previous contract, is as follows: A decrease of $175,000.00 per year and $525,000.00 over the three (3) year term, 61% decrease compared to previous contract due to vehicle quantity decrease.

Department:                                   Streets and Maintenance

Award to:                                        McNeilus Financial, Inc. dba McNeilus Truck                                                        & Manufacturing Co.

                                                       El Paso, TX

Items:                                             All

Initial Term:                                    3 years

Annual Estimated Award:              $275,000.00

Total Estimated Award:                  $825,000.00 (3 years)

Account No.:                                  532-37020-531210-3600-P3701

                                                       532-37020-531250-3600-P3701

Funds Source:                                Internal Service Fund

                                                       Inventory Purchases Materials and Supplies

                                                       Equipment Outside Repair Services

Districts:                                         All

This is a Non-Competitive, Service contract

The Purchasing & Strategic Sourcing Department and Streets and Maintenance Department recommend award as indicated to McNeilus Financial, Inc. dba McNeilus Truck & Manufacturing Co.

All Districts

Purchasing and Strategic Sourcing, Bruce D. Collins, (915) 212-1181

Streets and Maintenance, Richard J. Bristol, (915) 212-7000

(Attachment)

(Attachment)

20.3.

Discussion and action on the award of Solicitation No. 2019-607R Management of Fixed-Route Transit Services and Contracted Service for Lift Paratransit – Option 2: Contracted Service for Lift Paratransit to MV Contract Transportation, Inc. for a five (5) year initial term estimated award of $46,324,357.72. The award is to include a three (3) year optional amount of $34,017,075.67 and a two (2) year optional amount of $24,673,583.20 for a total ten (10) year estimated award of $105,015,016.59. This contract will provide qualified personnel required to operate LIFT service as required by the Americans with Disabilities Act (ADA) and conduct ADA eligibility certification for LIFT applicants. Contractor must meet and exceed performance standards for service quality, safety, responsiveness, customer satisfaction and vehicle reliability while using innovative strategies to reduce the cost of providing paratransit, including subcontracting service. MV Contract Transportation, Inc. must also provide monthly, quarterly, and annually management reports.

Contract Variance:

For this contract to operate LIFT paratransit services, the total cost (fixed and variable) per ADA-eligible passenger trip performed in 2020 is estimated to be at least 7.7% lower than the actual total cost per ADA-eligible passenger trip performed in FY2018, and at least 5.2% lower than actual total cost per ADA-eligible passenger trip performed in FY2019 Year to Date.

Department:                                  Mass Transit (Sun Metro)

Award to:                                      MV Contract Transportation, Inc.

                                                      Dallas, TX

Item(s):                                          Option 2: Contracted Service for Lift                                                       Paratransit

Initial Term:                                   5 years

Option to Extend:                          5 years

Initial Term Estimated Award:      $ 46,324,357.72 (5 years)

Option 1 Term Estimated Award: $ 34,017,075.67 (3 years)

Option 2 Term Estimated Award: $ 24,673,583.20 (2 years)

Total Estimated Award:                $105,015,016.59 (10 years)

Account No.:                                 3210-522070-60020-P60FTA117-P6008-                                                      G60195307

                                                     3200-522070-60020-P6008

Funding Source:                     5307 Formula Funding Grant and Sun Metro                                                       Operating Fund

District(s):                                     All

This is a Request for Proposals, service contract.

The Purchasing & Strategic Sourcing and Mass Transit (Sun Metro) Departments recommend award as indicated to MV Contract Transportation, Inc., the highest ranked proposer based on evaluation factors established for this procurement.

In addition, it is requested that the City Attorney’s Office review and that the City Manager be authorize to execute and related contract documents and agreements necessary to effectuate this award. In accordance with this award, the City Manager or designee is authorized to exercise future options if needed.

Purchasing and Strategic Sourcing, Bruce D. Collins, (915) 212-1181         

City Manager’s Office, Ted Marquez, (915) 212-1831

(Attachment)

20.4.

Discussion and action that the Director of Purchasing & Strategic Sourcing Department be authorized to issue a change order to First Transit, Inc. referencing Contract 2012-040R Management and Operation Transit and LIFT System. This change order is to increase the contract by $600,000.00 for a total amount not to exceed $8,128,313.00. The change order will cover expenses for Transit Management Service for Fixed Route from December 1, 2019 to May 31, 2020.

Department:                                Mass Transit Department (Sun Metro)

Award to:                                     First Transit, Inc.

                                                    Cincinnati, OH

Total Estimated Amount:            $600,000.00

Account No.:                               522070-560-3210-60030-P60FTA442-                                                    G60185307

                                                    522070-560-3210-60030-P60FTA442-                                                                                                                                  G60195307

Funding Source:                    Annual Recurring FTA Formula Grant Funding                                                     5307

District(s):                                    All

This is a change order for a RFP, service contract.

Purchasing and Strategic Sourcing, Bruce D. Collins, (915) 212-1181

City Manager’s Office, Ted Marquez, (915) 212-1831

(Attachment)

REGULAR AGENDA – PUBLIC HEARINGS AND SECOND READING OF ORDINANCES

21.

Goal 1: Create an Environment Conducive to Strong, Sustainable Economic Development

21.1.

An Ordinance terminating Tax Increment Reinvestment Zone Number Twelve, City of El Paso, Texas. Dissolving the Tax Increment Fund for the Zone; Dissolving the Board of Directors for the Zone; and providing and effective date.

District 1

Economic and International Development, Jessica Herrera, (915) 212-1624

Economic and International Development, Mirella Craigo, (915) 212-1617

(Attachment)

(Attachment)

21.2.

An Ordinance approving amendment number two to the final project plan and finance plan for Tax Increment Reinvestment Zone Number Eleven, the City of El Paso, Texas; and establishing a Sales Tax and Use Tax Increment contribution by the City of the Zone’s Tax Increment Fund.

District 4

Economic and International Development, Jessica Herrera, (915) 212-1624

Economic and International Development, Mirella Craigo, (915) 212-1617

(Attachment)

(Attachment)

22.

Goal 3: Promote the Visual Image of El Paso

22.1.

An Ordinance amending Title 20 (Zoning), Chapter 20.04 (Administrative Provisions), Article VII (Public Hearings), Section 20.04.520 (Notice); Title 20 (Zoning), Appendix A (Table Of Permissible Uses); Title 20 (Zoning), Chapter 20.10 (Supplemental Use Regulations), Section 20.10.455 (Personal Wireless Service Facilities) Subsection A; Title 20 (Zoning), Chapter 20.10 (Supplemental Use Regulations), Section 20.10.455 (Personal Wireless Service Facilities) Subsection D; Title 20 (Zoning), Chapter 20.10 (Supplemental Use Regulations), Section 20.10.455 (Personal Wireless Service Facilities) Subsection E; Title 20 (Zoning), Chapter 20.10 (Supplemental Use Regulations), Section 20.10.455 (Personal Wireless Service Facilities) Subsection F; Title 20 (Zoning), Chapter 20.10 (Supplemental Use Regulations), Section 20.10.455 (Personal Wireless Service Facilities) Subsection G; And Title 20 (Zoning), Chapter 20.22 (Nonconforming Situations), Section 20.22.100 (Nonconforming PWSF) of the El Paso City Code to modify existing standards, update notification requirements, update the Table Of Permissible Uses; Require compliance with a Policy Guide; to establish location preferences, clarify organization of the Title; and provide for Non Conforming Situations. The Penalty is as provided for in Chapter 20.24 of the El Paso City Code. [POSTPONED FROM 08-20-19, 09-17-19 AND 10-01-19]

All Districts

Planning and Inspections, Philip F. Etiwe, (915) 212-1553

Capital Improvement, Sam Rodriguez, (915) 212-1845

(Attachment)

(Attachment)

22.2.

An Ordinance granting a special privilege license to Summit Indigo EP LLC. to permit the construction, installation, maintenance, use, and repair of a surface encroachment of two (2) new planter beds over portions of city right-of-way along Main and Kansas streets adjacent to the property located at 325 N. Kansas street, El Paso, Texas Subject Property: 325 N. Kansas Property Owner: Summit Indigo EP, LLC. NESV2019-00008.

District 8

Planning and Inspections, Philip F. Etiwe, (915) 212-1533

Planning and Inspections, Armida R. Martinez, (915) 212-1605

(Attachment)

(Attachment)

22.3.

An Ordinance amending Title 19 (Subdivision and development plats), Article 2 (Subdivision Standards), Chapter 19.20 (Parks and Open Space), Section 19.20.070 (Deed conveyance) of the El Paso City Code, to clarify the requirements for the conveyance instrument and to allow for deferral of delivery of the conveyance instrument in circumstances where the obligation to install public improvements to serve a subdivision or development is deferred until after recordation of the final plat. The penalty is as provided in Chapter 19.42 of the El Paso City Code.

All Districts

Planning and Inspections, Philip F. Etiwe, (915) 212-1533

Planning and Inspections, Nelson Ortiz, (915) 212-1606

(Attachment)

(Attachment)

22.4.

An Ordinance changing the zoning of Tracts 4C, 4D, 4E, 4F, 4G, 4J, 4K, 4L, and 5, Block 8, Ysleta Grant, Texas, 343-345 Zaragoza Road, City of El Paso, El Paso County, Texas from R-F (Ranch­Farm) to C-1 (Commercial), and imposing conditions. The penalty is as provided for in Chapter 20.24 of the El Paso City Code. Subject Property : 343-345 Zaragoza Road. Property Owner: Iwaloye Properties, LLC and the Estate of Maria Germany. PZRZ19-00013 [POSTPONED FROM 10-01-19 AND 10-15-19]

District 7

Planning and Inspections, Philip F. Etiwe, (915) 212-1553

Planning and Inspections, Karina Brasgalla, (915) 212-1604

(Attachment)

(Attachment)

23.

Goal 7: Enhance and Sustain El Paso’s Infrastructure Network

23.1.

An Ordinance amending Title 12, Chapter 12.88 (Schedules), Section 12.88.030 (Schedule III - Parking prohibited at all times on certain streets), Subsection 240 (Both sides of Westcity Court from Waymore Drive to Eubank Court) of the City Code to remove the parking restriction on the east side of Westcity Court from Waymore Drive to Eubank Court. The penalty being provided in Chapter 12.84 of the El Paso City Code.

District 8

Streets and Maintenance, Hannah Williams, (915) 212-70003

(Attachment)

(Attachment)

REGULAR AGENDA - OTHER BUSINESS

24.

Goal 1: Create an Environment Conducive to Strong, Sustainable Economic Development

24.1.

Discussion and action on a Resolution that the City Manager be authorized to sign an Economic Development Program Grant Agreement (the “Agreement”) between the City of El Paso and The Paso Del Norte Community Foundation, a 501(c)(3) public charity (“Paso del Norte”), to provide economic development services to the City related to the coordination and management of financial resources for Census 2020 outreach and marketing efforts to ensure a greater impact and efficiency for an accurate census count. Under the Agreement, which has a term ending June 30, 2020, the City shall disburse funds to Paso del Norte for its services in the amount of THREE HUNDRED THOUSAND AND NO/100 DOLLARS ($300,000.00).

All Districts

Community and Human Development, Nicole Ferrini (915) 212-1659

(Attachment)

(Attachment)

25.

Goal 3: Promote the Visual Image of El Paso

25.1.

Discussion and action on information related to City Council direction from July 23, 2019 to explore a conservation easement and associated items regarding the approximately 1,000 acres of land owned by the City of El Paso in northwest El Paso, including Lost Dog Trail. [POSTPONED FROM 10-15-19]

District 1

Planning and Inspections, Philip Etiwe, (915) 212-0104

Planning and Inspections, Kevin Smith, (915) 212-1566

(Attachment)

(Attachment)

26.

Goal 6: Set the Standard for Sound Governance and Fiscal Management

26.1.

Discussion and action on the Resolution that the City reviewed and approves the issuance of the Unlimited Tax Bonds, Series 2019 by Paseo Del Este Municipal Utility District No. 9 with the acknowledgement that the issuance of such bonds does not constitute debt issuance by the City of El Paso.

All Districts

City Manager's Office, Robert Cortinas, (915) 212-1067

(Attachment)

26.2.

Discussion and action on a Resolution of the City Council of the City of El Paso, Texas, calling for a Special Election to fill a City Council vacancy in the office of Representative for District No. 6, to be held on December 14, 2019; and making provisions for the conduct of the Special Election; and authorizing a contract with El Paso County to furnish election services and equipment.

District 6

City Clerk's Office, Laura D. Prine, (915) 212-0049

(Attachment)

27.

MAYOR AND COUNCIL

27.1.

Discussion and action to select and replace the Alternate Mayor Pro Tempore.

Representative Claudia Ordaz Perez, (915) 212-0006

Representative Henry Rivera, (915) 212-0007

(Attachment)

27.2.

Update from Walmart Representative regarding the re-opening of store # 2201.

Mayor Dee Margo, (915) 212-1044

(Attachment)

(Attachment)

27.3.

Discussion and action relating to the written decision of the City of El Paso Ethics Review Commission, evidenced by a letter dated October 18, 2019, to decline to exercise its discretionary authority to conduct a hearing on the complaints set for in the letter.

Representative Alexsandra Annello, (915) 212-0002

(Attachment)

27.4.

Discussion and action that the Mayor and City Council Representatives censures and condemns Representative Sam Morgan for conduct that violates the values of El Paso in a way that is not befitting of an elected member of the Council; Representative Sam Morgan will be presented the pronouncement of censure; and Representative Sam Morgan will be censured by the public reading of this resolution at the conclusion of the City Council meeting.  Further, that Mayor and City Council do not condone domestic violence, and believe Representative Sam Morgan is entitled to due process under the law.  Resolution to follow

Representative Alexsandra Annello, (915) 212-0002

Representative Cassandra Hernandez, (915) 212-0003

(Attachment)

27.5.

Presentation and update on binational events in the community by Mario Porras (Director of Binational Affairs, El Paso Community Foundation), Austria Galindo (Deputy Secretary of Culture, State of Chihuahua), Adriana Chavez (Director, Fundacion Comunitaria Frontera Norte),  Kerry Doyle (Director, Rubin Center for the Visual Arts), Juan Acereto (Binational Affairs, Representante del Gobierno Independiente de Juarez)

Events Include:

Border Tuner / Sintonizador Fronterizo (Nov 13 - 24)

The U.S. - Mexico 10K (Nov. 16)

Representative Peter Svarzbein, (915) 212-1002

(Attachment)

(Attachment)

28.

MANAGEMENT UPDATES

28.1.

Grant Funded Transportation Program year-in-review report for FY2019

All Districts

Capital Improvement, Sam Rodriguez, (915) 212-0065

(Attachment)

(Attachment)

28.2.

Budget Update.

All Districts

Office of Management and Budget, K. Nicole Cote, (915) 212-1092

(Attachment)

(Attachment)

28.3.

Update on uniform staffing for the El Paso Police Department.

All Districts

Police Chief Gregory K. Allen, (915) 212-4305

(Attachment)

(Attachment)

EXECUTIVE SESSION

The City Council of the City of El Paso may retire into EXECUTIVE SESSION pursuant to Section 3.5A of the El Paso City Charter and the Texas Government Code, Chapter 551, Subchapter D, to discuss any of the following: (The items listed below are matters of the sort routinely discussed in Executive Session, but the City Council of the City of El Paso may move to Executive Session any of the items on this agenda, consistent with the terms of the Open Meetings Act and the Rules of City Council.) The City Council will return to open session to take any final action and may also, at any time during the meeting, bring forward any of the following items for public discussion, as appropriate.

ADJOURN

NOTICE TO THE PUBLIC:

Sign Language interpreters are provided for regular City Council meetings. Copies of this Agenda will be provided in Braille, large print, or audiotape upon requests made a minimum of 48 hours prior to the meeting.

ALL REGULAR CITY COUNCIL AGENDAS ARE PLACED ON THE INTERNET ON THURSDAY PRIOR TO THE MEETING AT THE ADDRESS BELOW:

http://www.elpasotexas.gov/