		City Council
Oscar Leeser		Peter Svarzbein, District 1
Mayor		Jim Tolbert, District 2
		Emma Acosta, District 3
		Carl L. Robinson, District 4
Tommy Gonzalez		Michiel R. Noe, District 5
City Manager		Claudia Ordaz, District 6
		Lily Limón, District 7
		Cortney Carlisle Niland, District 8

AGENDA FOR REGULAR COUNCIL MEETING

July 12, 2016

COUNCIL CHAMBERS, CITY HALL

8:00 AM

AND

LEGISLATIVE REVIEW MEETING OF THE WHOLE

300 N. CAMPBELL

MAIN CONFERENCE ROOM, 2^ND FLOOR

July 11, 2016

9:00 AM

ROLL CALL

INVOCATION BY POLICE, FIRE AND CIMA CHAPLAIN SAM FARAONE

PLEDGE OF ALLEGIANCE

Mariah Martinez

Melania Martinez

NOTICE TO THE PUBLIC

All matters listed under the CONSENT AGENDA, including those on the Addition to the Agenda, will be considered by City Council to be routine and will be enacted by one motion unless separate discussion is requested by Council Members. Prior to the vote, members of the audience may ask questions regarding items on the consent agenda. When the vote has been taken, if an item has not been called out for separate discussion, the item has been approved. Council may, however, reconsider any item at any time during the meeting

CONSENT AGENDA - APPROVAL OF MINUTES:

Goal 6: Set the Standard for Sound Governance and Fiscal Management

1.1.

Approval of Minutes for the Regular City Council Meeting of June 28, 2016.

Municipal Clerk, Richarda Duffy Momsen, (915) 212-0049

(Attachment)

CONSENT AGENDA - REQUEST TO EXCUSE ABSENT CITY COUNCIL MEMBERS:

REQUEST TO EXCUSE ABSENT CITY COUNCIL MEMBERS:

ACTION ON THE FOLLOWING RESOLUTIONS:

CONSENT AGENDA - RESOLUTIONS:

Goal 1: Create an Environment Conducive to Strong, Sustainable Economic Development

3.1.

A Resolution approving the revision of El Paso International Airport’s (Airport) Air Service Development Incentive Program (incentive program) to encourage new nonstop passenger air service from El Paso.

All Districts

Aviation, Monica Lombraña, (915) 212-7301

(Attachment)

Goal 2: Set the Standard for a Safe and Secure City

4.1.

That the City Manager be authorized to exercise the option to extend the term of agreement for drug testing and alcohol screening services for the City’s Police Department (2013-283R) between the City and DDLS Group, LLC dba Fas-Tes El Paso for one (1) additional year, for an amount not to exceed $30,660.00.

All Districts

Purchasing & Strategic Sourcing, Bruce D. Collins, (915) 212-1181

El Paso Police Department, Chief Gregory Allen, (915) 212-4305

(Attachment)

4.2.

That the City Manager be authorized to sign the Independent Contractor Agreement between the City of El Paso, Texas and Berumen, PLLC, for the latter to provide Medical Director Services to the emergency medical staff of the City of El Paso; for the monthly amount of $6,000.00 from September 1, 2016 through August 31, 2017, with the City Manager being authorized to administratively extend the Agreement for an additional twelve (12) month period.

All Districts

Fire, Samuel Pena, (915) 485-5605

(Attachment)

Goal 3: Promote the Visual Image of El Paso

5.1.

That the Solid Waste liens on the attachment posted with this agenda be approved. (See Attachment A)

Districts 1, 2, 3, 4, 5, 6, and 8

Environmental Services, Ellen Smyth, (915) 212-6060

(Attachment)

Goal 6: Set the Standard for Sound Governance and Fiscal Management

6.1.

That the City finds that Alonzo Varela showed a good cause to extend the deadline to apply for a refund of the overpayment of the 2012 taxes and the tax refund in the amount of $238.62 is approved.

All Districts

Tax Office, Maria O. Pasillas, (915) 212-1737

(Attachment)

6.2.

That the City finds that Stewart Title showed a good cause to extend the deadline to apply for a refund of the overpayment of the 2012 taxes and the tax refund in the amount of $112.90 is approved.

All Districts

Tax Office, Maria O. Pasillas, (915) 212-1737

(Attachment)

6.3.

That the City finds that A&M Properties showed a good cause to extend the deadline to apply for a refund of the overpayment of the 2012 taxes and the tax refund in the amount of $30.00 is approved.

All Districts

Tax Office, Maria O. Pasillas, (915) 212-1737

(Attachment)

CONSENT AGENDA - BOARD RE-APPOINTMENTS:

Goal 7: Enhance and Sustain El Paso’s Infrastructure Network

7.1.

Leonard Gutierrez, Jr. to the Bicycle Advisory Committee by Representative Jim Tolbert, District 2.

Representative Jim Tolbert, (915) 212-1006

(Attachment)

CONSENT AGENDA - BOARD APPOINTMENTS:

Goal 6: Set the Standard for Sound Governance and Fiscal Management

8.1.

Gary Borsch to the Fire and Police Pension Board of Trustees by City Manager Tommy Gonzalez.

City Manager, Tommy Gonzalez, (915) 212-1061

(Attachment)

Goal 7: Enhance and Sustain El Paso’s Infrastructure Network

9.1.

Daniel Carey-Whalen to the Building and Standards Commission by Representative Jim Tolbert, District 2.

Representative Jim Tolbert, (915) 212-1006

(Attachment)

CONSENT AGENDA - APPLICATIONS FOR TAX REFUNDS:

10.

Goal 6: Set the Standard for Sound Governance and Fiscal Management

10.1.

That the tax refunds listed on the attachment posted with this agenda be approved. (See Attachment B)

All Districts

Tax Office, Maria O. Pasillas, (915) 212-1737

(Attachment)

CONSENT AGENDA - NOTICE FOR NOTATION:

11.

Goal 4: Enhance El Paso’s Quality of Life through Recreational, Cultural and Educational Environments

11.1.

Accept the donation of $250.00 from Clear Channel and $250.00 from The Lamar Companies for District 7 Summer Fun Programs.

Representative Lily Limon, (915) 212-0007

11.2.

Accept the donation of $250.00 from Las Palmas Del Sol Healthcare for District 7 Summer Fun Programs.

Representative Lily Limon, (915) 212-0007

CONSENT AGENDA - REQUESTS TO ISSUE PURCHASE ORDERS:

12.

Goal 6: Set the Standard for Sound Governance and Fiscal Management

12.1.

Request that the Director of the Purchasing & Strategic Sourcing Department be authorized to issue a Purchase Order to Chastang Enterprises dba Chastang Ford / Autocar, by HGAC, a contractor under Houston-Galveston Area Council Cooperative (HGAC) Contract No. HT06-16 for the purchase of two (2) 2017 Ford F-750 Graball Trucks with Peterson Brush Loader and Dump Body. The City has made the determination that purchasing from this cooperative offers the most cost-effective pricing.

The participation by the City of El Paso in the HGAC was approved by Mayor and City Council on May 8, 2007.

Department: Streets and Maintenance

Award to: Chastang Enterprises dba Chastang Ford / Autocar

Houston, TX

Total Estimated Award: $135,800.00 (for 2 units)

Account No.: 334-34100-580290-3150-P3412-PESD00160

Funding Source: Capital – Heavy Off Road Equipment

District(s): All

Reference No.: 2016-1075

This is a Cooperative, unit price contract.

All Districts

Purchasing & Strategic Sourcing, Bruce D. Collins, (915) 212-1181

Streets and Maintenance, Ted Marquez (915) 212-7000

(Attachment)

12.2.

Request that the Director of the Purchasing & Strategic Sourcing Department be authorized to issue a Purchase Order to Texan Waste Equipment, Inc. dba Heil of Texas by , a contractor under Buy Board Cooperative Contract No. 425-13 (Load Refuse Body), for Two (2) 2016 Dura Pak 5000 25 yd. Rear Load Refuse Bodies. The City has made the determination that purchasing from this cooperative offers the most cost-effective pricing.

The participation by the City of El Paso in the Buy Board was approved by Mayor and City Council on August 21, 2007.

Department: Streets and Maintenance

Award to: Texan Waste Equipment, Inc. dba Heil of Texas

San Antonio, TX

Total Estimated Award: $202,898.00 (for 2 units)

Account No.: 334-34080-580290-3150-P3484-PESD00160

Funding Source: Capital – Heavy Off Road Equipment

District(s): All

Reference No.: 2016-1078

This is a Cooperative, unit price contract.

All Districts

Purchasing & Strategic Sourcing, Bruce D. Collins, (915) 212-1181

Streets and Maintenance, Ted Marquez, (915) 212-7000

(Attachment)

12.3.

Request that the Director of the Purchasing & Strategic Sourcing Department be authorized to issue a Purchase Order to Longhorn International Trucks, LTD – Crane Carrier, a contractor under Buy Board Contract No. 430-13 (Rear Load Chassis), for Two (2) 2016 Crane Carrier LET2-46 Chassis. The City has made the determination that purchasing from this cooperative offers the most cost-effective pricing.

The participation by the City of El Paso in the Buy Board was approved by Mayor and City Council on August 21, 2007.

Department: Streets and Maintenance

Award to: Longhorn International Trucks, LTD – Crane Carrier

Austin, TX

Total Estimated Award: $355,478.00 (for 2 units)

Account No.: 334-34080-580290-3150-P3484-PESD00160

Funding Source: Capital – Heavy Off Road Equipment

District(s): All

Reference No.: 2016-1079

This is a Cooperative, unit price contract.

All Districts

Purchasing & Strategic Sourcing, Bruce D. Collins, (915) 212-1181

Streets and Maintenance, Ted Marquez, (915) 212-7000

(Attachment)

CONSENT AGENDA - BEST VALUE PROCUREMENTS:

13.

Goal 6: Set the Standard for Sound Governance and Fiscal Management

13.1.

Request rejection of all bids received for Solicitation No. 2016-821 (Citywide L.E.D. Street Light Maintenance) as recommended by the Purchasing & Strategic Sourcing Department and Streets & Maintenance Department, in order to include labor and supplies. This solicitation will be re-bid.

All Districts

Purchasing & Strategic Sourcing, Bruce D. Collins, (915) 212-1181

Streets & Maintenance, Ted Marquez, (915) 212-7000

(Attachment)

14.

Goal 8: Nurture and Promote a Healthy, Sustainable Community

14.1.

The award of Solicitation No. 2016-771 Janitorial Services – ESD Various Facilities to Eagle Janitorial Service for an initial three (3) year term estimated award of $225,504.00. The award is to include a two (2) year optional amount of $150,336.00 for a total five (5) year award of $375,840.00.

Department: Environmental Services & Code Enforcement

Award to: Eagle Janitorial Service

El Paso, TX

Item(s): All

Initial Term: 3 years

Option to Extend: 2 years

Annual Estimated Award: $75,168.00

Initial Term Estimated Award: $225,504.00 (3 years)

Total Estimated Award: $375,840.00 (5 years)

Account No.: 334-34130-522060-3100-P3470

334-34100-522060-3100-P3412

Funding Source: Maintenance Services Contract - Janitorial

District(s): All

This is a Best Value, service contract.

The Purchasing & Strategic Sourcing Department and Environmental Services & Code Enforcement Department recommend award as indicated to Eagle Janitorial Service, the bidder offering the best value bid.

In accordance with this award the City Manager or designee is authorized to exercise future options if needed.

All Districts

Purchasing & Strategic Sourcing, Bruce D. Collins, (915) 212-1181

Environmental Services & Code Enforcement, Ellen Smyth, (915) 212-6060

(Attachment)

CONSENT AGENDA - REQUEST FOR PROPOSAL:

15.

Goal 6: Set the Standard for Sound Governance and Fiscal Management

15.1.

The award of Solicitation No. 2016-841R Financial Reporting Document Management Solution to Workiva, Inc. for an initial five (5) year term estimated award of $132,707.17. Performance period July 15, 2016 to July 14, 2021.

Department: Office of the Comptroller

Award to: Workiva, Inc.

Ames, Iowa

Item(s): All

Initial Term: 5 years

Year 1: $ 24,996.00

Year 2: $ 25,745.88

Year 3: $ 26,518.26

Year 4: $ 27,313.81

Year 5: $ 28,133.22

Total Estimated Award: $132,707.17 (5 years)

Account No.: 210 – 13130 – 522150 – 1000

Funding Source: General Funds – Outside Contracts

District(s): All

This is a Request for Proposal (RFP), service contract.

The Purchasing & Strategic Sourcing Department and Office of the Comptroller recommend award as indicated to Workiva, the highest ranked proposer based on evaluation factors established for this procurement.

Additionally, it is requested that the City Attorney's Office review and that the City Manager be authorized to execute any related contract documents and agreements necessary to effectuate this award.

All Districts

Purchasing & Strategic Sourcing, Bruce D. Collins, (915) 212-1181

Office of the Comptroller, Pat Degman, (915) 212-1170

(Attachment)

CONSENT AGENDA - BIDS:

16.

Goal 6: Set the Standard for Sound Governance and Fiscal Management

16.1.

Request rejection of all bids received for Solicitation No. 2016-714 (Streets Median and Tree Maintenance) as recommended by the Purchasing & Strategic Sourcing Department and Streets & Maintenance Department, failure to include the payment and performance bond language in solicitation.

Department: Streets & Maintenance

Districts(s): All

All Districts

Purchasing & Strategic Sourcing, Bruce D. Collins, (915) 212-1181

Streets & Maintenance, Ted Marquez, (915) 212-7000

(Attachment)

MAYOR’S PROCLAMATIONS

National Zoo Keeper Week

The Annual Sale of Buddy Poppies

Financial Awareness Month

Team Alchemy Karate Academy Month

RECOGNITIONS

The American Legion, Department of Texas 98th Convention

8:00 A.M. – 8:30 A.M. CALL TO THE PUBLIC – PUBLIC COMMENT

This time is reserved for members of the public who would like to address the City Council on items that are not on the City Council Agenda.

A sign-up form is available on line at http:/www2.elpasotexas.gov/municipal-clerk/signup_form.asp for those who wish to sign up in advance of the meeting date and a sign-up form is available outside the City Council Chambers at the City Clerk table for those who wish to sign up on the day of the meeting.

REGULAR AGENDA - FIRST READING OF ORDINANCES

INTRODUCTION OF ORDINANCES PURSUANT TO SECTION 3.9 OF THE EL PASO CITY CHARTER:

Public comment typically is not taken during the first reading of ordinances. Public comments are invited at the date of the scheduled public hearing. Public Hearings will be held as part of the regular City Council meeting that begins at approximately 8:00 a.m. All interested persons present shall have an opportunity to be heard at that time. After the public hearings, Council may also delay taking action on Ordinances; no requirement is made by Section 3.9B of the El Paso City Charter to publish any further notice. Copies of all Ordinances are available for review in the City Clerk’s office, 300 N. Campbell, Monday through Thursday, 7:00 a.m. to 6:00 p.m.

17.

Goal 1: Create an Environment Conducive to Strong, Sustainable Economic Development:

17.1.

An Ordinance amending El Paso Municipal Code Title 14, Chapter 14.16, Airport Use Regulations, Article III – Ground Transportation Shuttle Services – and deleting Title 14, Chapter 14.16, Airport Use Regulations, Article V – Ground Transportation taxicab Services – General Provisions.

All Districts

Aviation, Monica Lombraña, (915) 212-7301

(Attachment)

PUBLIC HEARING WILL BE HELD ON JULY 26, 2016

18.

Goal 2: Set the Standard for a Safe and Secure City:

18.1.

An Ordinance amending El Paso Municipal Code Title 6 – Vehicles for Hire – in its entirety relating to revisions to Chapter 6.04 General Provisions; deletion of Chapter 6.08 Passenger Buses and Streetcars; deletion of Chapter 6.12 Chauffer’s License; deletion of Chapter 6.16 Taxicabs; deletion of Chapter 6.20 International Taxicabs; deletion of Chapter 6.24 Jitneys; deletion of Chapter 6.28 Sightseeing or Charter Operations; deletion of Chapter 6.32 Limousine Service; deletion of Chapter 6.34 Non-motorized Vehicles for Hire; revisions to Chapter 6.36 Driverless Automobiles; deletion of Chapter 6.40 Emergency and Transfer Ambulance Services.

All Districts

Police Department, Michelle Gardner, (915) 212-4301

Quality of Life, Dionne Mack, (915) 543-5413

(Attachment)

PUBLIC HEARING WILL BE HELD ON JULY 26, 2016

18.2.

An Ordinance amending Title 9 (Health and Safety), adding Chapter 9.85 (Emergency and Transfer Ambulance Services); the penalty being as provided In Sections 1.08.010, 1.08.020 and 1.08.030 of the El Paso City Code.

All Districts

Police, Michelle Gardner, (915) 212-4301

Quality of Life, Dionne Mack, (915) 543-5413

(Attachment)

PUBLIC HEARING WILL BE HELD ON JULY 26, 2016

18.3.

An Ordinance amending El Paso Municipal Code Title 10 — Public Peace, Morals and Welfare — Chapter 10.24 — Miscellaneous Offenses — relating to the addition of Section 10.24.050.

All Districts

Police, Michelle Gardner, (915) 212-4301

Quality of Life, Dionne Mack, (915) 212-5413

(Attachment)

PUBLIC HEARING WILL BE HELD ON JULY 26, 2016

18.4.

An Ordinance amending El Paso Municipal Code Title 12 — Vehicles and Traffic — Chapter 12.88 — Schedules — Section 12.88.160 — Schedule XV — City Taxicab Zone — relating to revisions to Title 6 references.

All Districts

Police, Michelle Gardner, (915) 212-4301

Quality of Life, Dionne Mack, (915) 543-5413

(Attachment)

PUBLIC HEARING WILL BE HELD ON JULY 26, 2016

19.

Goal 3: Promote the Visual Image of El Paso:

19.1.

An Ordinance granting Special Permit No. PZST16-00009, to allow for a ground-mounted 50’ Personal Wireless Service Facility on the property described as a portion of Lot 1, Block 67A, Chaparral Park Unit 22, 1020 Belvidere Street, City of El Paso, El Paso County, Texas, pursuant to Section 20.10.455 of the El Paso City Code. The penalty being as provided in Chapter 20.24 of the El Paso City Code. Subject Property: 1020 Belvidere Street. Property Owner: Raimundo Portilla F. & Jose Manuel Portilla F. PZST16-00009

District 1

Planning and Inspections, Larry F. Nichols, (915) 212-1550

Planning and Inspections, Jeff Howell, (915) 212-1607

(Attachment)

PUBLIC HEARING WILL BE HELD ON AUGUST 9, 2016

19.2.

An Ordinance changing the zoning of the property describes as Lot 23 and the West ½ of Lot 22 and the East 6.5 feet of Lot 24, Block 92, of East El Paso Addition, 3320 Montana Avenue, City of El Paso, El Paso County, Texas from R-5 (Residential) to S-D (Special Development), Pursuant to Section 20.04.360, and providing a Detailed Site Development Plan Pursuant to Section 20.04.150 and 20.10.360 of the El Paso City Code, and approving a set-back reduction, and waiving the one acre requirement. The Penalty is as provided for in Chapter 20.24 of the El Paso City Code to allow for an office building. Subject Property: 2230 Montana Ave. Owner: Westmount Assets Inc. PZRZ16-00008

District 2

Planning and Inspections, Larry Nichols, (915) 212-1550

Planning & Inspections, Adriana Martinez, (915) 212-1611

(Attachment)

PUBLIC HEARING WILL BE HELD ON AUGUST 9, 2016

19.3.

An Ordinance amending Title 20 (Zoning), Chapter 20.04 (Administrative Provisions), Article VI (Changes and Amendments), Section 20.04.380 (Application Requirements) of the El Paso City Code, to allow for deferral of the requirement for a traffic impact analysis under certain circumstances. The penalty is as provided for in Chapter 20.24 of the El Paso City Code.

All Districts

Planning and Inspections, Larry Nichols, (915) 212-1551

Planning and Inspections, Raul Garcia, (915) 212-1643

(Attachment)

PUBLIC HEARING WILL BE HELD ON JULY 26, 2016

19.4.

An Ordinance releasing all conditions placed on property by special contract approved on April 14,1987, which were imposed in the change of zoning of Tracts 12-A and 13-A, Block 51, Ysleta Grant, City of El Paso, El Paso County, Texas. The penalty is as provided for in Chapter 20.24 of the El Paso City Code. Subject Property: 9639 and 9701 Socorro Road. Property Owner: FMA Realty, LLC. PZCR16-00002

District 6

Planning and Inspections, Larry F. Nichols, (915) 212-1550

Planning and Inspections, Jeff Howell, (915) 212-1607

(Attachment)

PUBLIC HEARING WILL BE HELD ON AUGUST 9, 2016

19.5.

An Ordinance changing the zoning of the following real property known as: Parcel 1: Tract 12-A Block 51, Ysleta Grant, 9639 Socorro Road, City of El Paso, El Paso County Texas from A-2/sc (Apartments/special contract) and C-4/H/sc (Commercial/Historic/special contract) to S-D/sc (Special Development/special contract) And S-D/H/sc (Special Development/Historic/special contract); And, Parcel 2: Tract 13-A, Block 51, Ysleta Grant, 9701 Socorro Road, City of El Paso, El Paso County Texas from C-4/H/sc (Commercial/Historic/special contract) To S-D/H/sc (Special Development/Historic/special contract), pursuant to Section 20.04.360; and imposing conditions; And Approving a Detailed Site Development Plan pursuant to Section 20.04.150 and 20.10.360 of the El Paso City Code to allow for Low-Volume Commercial Retail and Apartment use as permitted in the S-D (Special Development) and S-D/H (Special Development/Historic) Zone Districts. The penalty is as provided for in Chapter 20.24 of the El Paso City Code. Subject Property: 9639 and 9701 Socorro Road. Property Owner: FMA Realty, LLC. PZRZ16-00004

District 6

Planning and Inspections, Larry F. Nichols, (915) 212-1550

Planning and Inspections, Jeff Howell, (915) 212-1607

(Attachment)

PUBLIC HEARING WILL BE HELD ON AUGUST 9, 2016

19.6.

An Ordinance vacating the city right-of-way over a portion of Magnolia Street 70’ Right-of-Way lying between Blocks 48 and 49, Bassett Addition, City of El Paso, El Paso County, Texas. SURW16-00001

District 8

Planning and Inspections, Larry F. Nichols, (915) 212-1550

Planning and Inspections, Alfredo Austin, (915) 212-1604

(Attachment)

PUBLIC HEARING WILL BE HELD ON JULY 26, 2016

19.7.

An Ordinance amending Title 18 (Building and Construction), Chapter 18.46 (Landscape Code), reformatting existing provisions, adding variances, adjusting calculations based on land use and expanding plant selection options, the penalty being as provided in Section 18.46.320 (Violations-Penalty) of the El Paso City Code.

All Districts

Planning and Inspections, Larry F. Nichols, (915) 212-1550

Planning and Inspections, Laura A. Foster, (915) 238-3514

(Attachment)

PUBLIC HEARING WILL BE HELD ON JULY 26, 2016

20.

Goal 4: Enhance El Paso’s Quality of Life through Recreational, Cultural and Educational Environments:

20.1.

An Ordinance amending Title 12 (Vehicles and Traffic)—Chapter 12.80 (Miscellaneous Traffic Regulations)—Section 12.80.030 (Coasters, Roller Skates, And Similar Devices—Use Restrictions) to delete any reference to the Civic Center Plaza and the Arts Festival Plaza, and to apply the use restrictions to the entire area of the Downtown Management District.

District 8

City Manager's Office, Dionne Mack, (915) 212-1070

(Attachment)

PUBLIC HEARING WILL BE HELD ON JULY 26, 2016

REGULAR AGENDA – OTHER BIDS, CONTRACTS, PROCUREMENTS

21.

Goal 2: Set the Standard for a Safe and Secure City

21.1.

Discussion and action on the request that the Director of the Purchasing & Strategic Sourcing Department be authorized to issue a Purchase Order to International Business Machines Corporation, the sole source provider for the required server-based CopLink software, with the stipulation that the vendor provides an updated sole source letter and affidavit each year.

Department: Police

Award to: International Business Machines Corporation

Pittsburgh, PA

Annual Estimated Award: $49,950.00

Total Estimated Award: $99,900.00 (2 years)

Account No.: 501130-21230-321-2710-P2104-GFSHGPFUS

Funding Source: Public Safety Equipment Maintenance

District(s): All

Sole Source No: 2016-1081

All Districts

Purchasing & Strategic Sourcing, Bruce D. Collins, (915) 212-1181

El Paso Police Department, Chief Gregory Allen, (915) 212-4305

(Attachment)

21.2.

Discussion and action on the award of Solicitation No. 2016-843 Janitorial Services – City Hall 1,2,3,4, and UPTT to Facility Service Group, LLC for an initial term estimated award of $513,128.16. The award is to include a two (2) year optional amount of $342,085.44 for a total five (5) year award of $855,213.60.

Department: Streets & Maintenance

Award to: Facility Service Group, LLC

Dallas, TX

Item(s): All

Initial Term: 3 years

Option to Extend: 2 years

Annual Estimated Award: $171,042.72

Initial Term Estimated Award: $513,128.16 (3 years)

Total Estimated Award: $855,213.60 (5 years)

Account No.: 532 – 31040 – 522060 – 1000 – P3120

Funding Source: General Fund – Maintenance Services

Contracts - Janitorial

District(s): All

This is a Best Value, service contract.

The Purchasing & Strategic Sourcing and Streets & Maintenance Departments recommend that the contract be awarded to Facility Service Group, LLC, the vendor offering the best value bid. In accordance with this award the City Manager or designee is authorized to exercise future options if needed.

The Purchasing & Strategic Sourcing and Streets & Maintenance Departments recommend that Ace Government Services, LLC be deemed non-responsible due to inability to provide Payment and Performance Bonds.

Department: Streets & Maintenance

Districts(s): All

All Districts

Purchasing & Strategic Sourcing, Bruce D. Collins, (915) 212-1181

Streets & Maintenance, Ted Marquez, (915) 212-7000

(Attachment)

22.

Goal 6: Set the Standard for Sound Governance and Fiscal Management

22.1.

Discussion and action on a request that the Director of the Purchasing & Strategic Sourcing Department be authorized to issue a Purchase Order to Wagner Equipment Co., a contractor under Buy Board Cooperative Contract No. 424-13. (Landfill Scraper), for one (1) 627K Caterpillar Scraper. The City has made the determination that purchasing from this cooperative offers the most cost-effective pricing.

The participation by the City of El Paso in the Buy Board was approved by Mayor and City Council on August 21, 2007.

Department: Streets & Maintenance

Award to: Wagner Equipment Co.

El Paso, TX

Sell Amount: $867,958.20

-$423,500.00 (less trade-in)

Total Award Amount: $444,458.20 (for 1 unit)

Account No.: 334-34130-580290-3150-P3470-PESD00160

Funding Source: Capital – Heavy Off Road Equipment

District(s): All

Reference No.: 2016-1077

This is a Cooperative, unit price contract.

All Districts

Purchasing & Strategic Sourcing, Bruce D. Collins, (915) 212-1181

Streets and Maintenance, Ted Marquez, (915) 212-7000

(Attachment)

22.2.

Discussion and action on the Request that the Director of Purchasing & Strategic Sourcing Department be authorized to issue a Purchase Order(s) to Wagner Equipment Co., a contractor under Buy Board Cooperative Contract 424-13 (Landfill Compactor), for one (1) 836K Caterpillar Compactor. The City has made the determination that purchasing from this cooperative offers the most cost-effective pricing.

The participation by the City of El Paso in the Buy Board was approved by Mayor and City Council on August 21, 2007.

Department: Streets and Maintenance

Award to: Wagner Equipment Company

El Paso, TX

Sell Price: $1,178,057.86

-$64,000.00 (less trade-in)

Total Estimated Award: $1,114,057.86 (1 unit)

Account No.: 334-34130-580290-3150-P3470-PESD00160

Funding Source: Capital – Heavy Off Road Equipment

District(s): All

Reference No.: 2016-1076

This is a Cooperative, unit price contract.

All Districts

Purchasing & Strategic Sourcing, Bruce D. Collins, (915) 212-1181

Streets and Maintenance, Ted Marquez, (915) 212-7000

(Attachment)

23.

Goal 7: Enhance and Sustain El Paso’s Infrastructure Network

23.1.

Discussion and action that the City Council approves a Change Order in the amount of Fifty Seven Thousand Five Hundred Eighty Four and 50/100 Dollars ($57,584.50) for the increase to the cost of the work for the installation of a new wrought iron fence to divide the new splash pad from the existing swimming pool at the Grandview Park for a cost of $34,320.00 and a horse spray feature at Hidden Valley park for a cost of $23,264.50. The change order amount is to be paid by the Contingency Funds and does not change the Guaranteed Maximum Price for the Project.

District 2

Capital Improvement, Monica Lombrana, (915) 212-1831

Parks and Recreation, Tracy Novak, (915) 212-0029

(Attachment)

23.2.

Discussion and action on a Resolution that the City Manager be authorized to sign a two-year On-Call Agreement for Professional Services with each of the following eleven (11) consultants to perform professional civil engineering services on a task by task basis:

1. AIA Engineers, LTD.

2. Brock & Bustillos, Inc.

3. CEA Engineering Group, Inc.

4. Conde, Inc.

5. CSA Design Group, Inc.

6. ESSCO International, Inc.

7. Huitt-Zollars, Inc.

8. Moreno-Cardenas, Inc.

9. Parkhill, Smith & Cooper, Inc.

10. Quantum Engineering Consultants, Inc.

11. SLI Engineering, Inc.

Each On-Call Agreement will be for an amount not to exceed Seven Hundred Fifty Thousand and No/100 Dollars ($750,000.00), and each agreement will include authorization for the City Engineer to approve additional Basic Services and Reimbursables for an amount not to exceed Fifty Thousand and No/100 Dollars ($50,000.00) and authorization for the City Engineer to approve Additional Services for an amount not to exceed Fifty Thousand and No/100 Dollars ($50,000.00), if the identified services are necessary for proper execution of identified projects and if the increased amounts are within the appropriate budgets identified for a project. In addition, the City Manager is authorized to establish the funding sources and make any necessary budget transfers and execute any and all documents necessary for execution of each On-Call Agreement.

All Districts

Capital Improvement, Monica Lombraña, (915) 212-1831

(Attachment)

23.3.

Discussion and action on a Resolution that the City Manager be authorized to sign a two-year On-Call Agreement for Professional Services with each of the following five (5) consultants to perform professional construction management services on a task by task basis:

1. Brock & Bustillos, Inc.

2. CDM Smith, Inc.

3. ECM International, Inc.

4. Moreno-Cardenas, Inc.

5. Paragon Project Resources

All Districts

Capital Improvement, Monica Lombraña, (915) 212-1831

(Attachment)

23.4.

Discussion and action on a Resolution that the City Manager be authorized to sign a two year On-Call Agreement for Professional Services to perform professional architecture services on a task by task basis by and between the by City of El Paso and each of the following five (5) consultants:

1. Carl Daniel Architects, Inc.

2. ACM Designs, LLC. dba EXIGO

3. MNK Architects, Inc.

4. In*situ Architecture

5. Mijares-Mora Architects, Inc.

Each On Call Agreement will be for an amount not to exceed Seven Hundred Fifty Thousand and No/00 Dollars ($750,000.00), and each agreement will include authorization for the City Engineer to approve additional Basic Services and Reimbursables for an amount not to exceed Fifty Thousand and No/100 Dollars ($50,000.00) and authorization for the City Engineer to approve Additional Services for an amount not to exceed Fifty Thousand and No/100 Dollars ($50,000.00) if the identified services are necessary for proper execution of identified project and if the increased amounts are within the appropriate budget identified for a project. In addition, the City Manager is authorized to establish the funding sources and make any necessary budget transfers and execute any and all documents necessary for execution of each On-Call Agreement.

All Districts

Capital Improvement, Monica Lombraña, (915) 212-1831

(Attachment)

23.5.

Discussion and action that the City Manager be authorized to sign the First Amendment to the Agreement for Professional Services by and between the CITY OF EL PASO and ECM INTERNATIONAL. INC., a Texas Corporation, for a project known as “TxDOT REIMBURSEMENT REQUESTS PREPARATION FOR MULTIPLE PROJECTS” for the Contractor to provide additional hours of services to complete the scope of work of the Agreement at a cost not to exceed One Hundred Twenty Five Thousand and 00/100 Dollars ($125,000.00) thereby extending the contract amount from $321,902.00 to $446,902.00; and that the City Manager be authorized to establish the funding sources and make any necessary budget transfers.

All Districts

Capital Improvement, Omar Moreno, (915) 212-1838

Capital Improvement, Monica Lombrana, (915) 212-1831

(Attachment)

REGULAR AGENDA – PUBLIC HEARINGS AND SECOND READING OF ORDINANCES

24.

Goal 3: Promote the Visual Image of El Paso

24.1.

An ordinance amending the future land use map contained in “Plan El Paso” for the property legally described as a Portion of Section 48, Block 79, Township 2, Texas and Pacific Railway Company Surveys, El Paso County, Texas, and a Portion of Section 18, Block 78, Township 2, Texas and Pacific Railway Company Surveys, El Paso County, Texas from O5 Remote to G4 Suburban (Walkable). (PLCP16-00002)

ETJ (Adjacent to District 5)

Planning and Inspections, Larry F. Nichols, (915) 212-1550

Planning and Inspections, Alex Hoffman, (914) 212-1566

(Attachment)

24.2.

An ordinance annexing the following real property described as a portion of Section 18, Block 78, and portion of Section 48, Block 79, Township 2, Texas and Pacific Railway Company Surveys, El Paso County, Texas. Subject Property: East of John Hayes and North of Montwood; Applicant: Ranchos Real Land Holding, LLC

SUAX16-00001 (Adjacent to District 5)

Adjacent to District 5

Planning and Inspections, Larry F. Nichols, (915) 212-1550

Planning and Inspections, Nelson Ortiz, (915) 212-1606

(Attachment)

24.3.

An Ordinance changing the zoning of the following Parcels: Parcel 1: A Portion of Section 48, Block 79, Township 2, Texas and Pacific Railway Company Surveys, City of El Paso, El Paso County, Texas, from R-F (Ranch & Farm) to C-2 (Commercial); and, Parcel 2: A Portion of Section 48, Block 79, Township 2, Texas and Pacific Railway Company Surveys, Annexed as Parcel 1, City of El Paso, El Paso County, Texas, and A Portion of Section 48, Block 79, Township 2, Texas and Pacific Railway Company Surveys, City of El Paso, El Paso County, Texas, from R-F (Ranch & Farm) to R-5 (Residential); and, Parcel 3: A Portion of Section 48, Block 79, Township 2, Texas and Pacific Railway Company Surveys, City of El Paso, El Paso County Texas, From R-F (Ranch & Farm) to C-2 (Commercial); and, Parcel 4: A Portion of Section 18, Block 78, Township 2, Texas and Pacific Railway Company Surveys, Annexed as Parcels 3 And 4, City of El Paso, El Paso County, Texas, and A Portion of Section 18, Block 78, Township 2, Texas and Pacific Railway Company Surveys, City of El Paso, El Paso County Texas, from R-F (Ranch & Farm) to R-5 (Residential), The penalty is as provided for in Chapter 20.24 of the El Paso City Code.

Subject Property: Property East of John Hayes and South of Pebble Hills Blvd. Owner: Rancho Real Land Holdings, LLC. PZRZ16-00009. ETJ (adjacent to District 5)

ETJ (adjacent to District 5)

Planning & Inspections, Larry Nichols, (915) 212-1550

Planning & Inspections, Adriana Martinez, (915) 212-1611

(Attachment)

24.4.

An Ordinance amending Title 20 (Zoning), Chapter 20.10 (Supplemental Use Regulations), Section 20.10.680 (Temporary Uses) of the El Paso City Code, to amend the additional requirements section of the temporary places of assembly to require City Council approval for events held on property zoned Ranch and Farm when more than 500 people will be in attendance. The penalty is as provided for in Chapter 20.24 of the El Paso City Code.

All Districts

Planning & Inspections, Larry F. Nichols, 915-212-1550

Planning & Inspections, Kimberly Forsyth, 915-212-1563

(Attachment)

24.5.

An Ordinance changing the zoning of a portion of Lot 20, Block 1, International Industrial Center Unit 1, 1115 Airway Boulevard, City of El Paso, El Paso County, Texas from P-I (Planned Industrial) to C-4 (Commercial). The penalty is as provided for in Chapter 20.24 of the El Paso City Code. Subject Property: 1115 Airway Boulevard. Property Owner: James A. Dick Co., PZRZ16-00010 (District 3)

District 3

Planning and Inspections, Larry Nichols, (915) 212-1550

Planning and Inspections, Andrew Salloum, (915) 212-1643

(Attachment)

24.6.

An Ordinance changing the zoning of the property described as lots 18,19 and 20, Block 6, Womble Addition, 6292 Trowbridge Drive, City of El Paso, El Paso County, Texas from R-5 (RESIDENTIAL) to S-D (SPECIAL DEVELOPMENT), pursuant to Section 20.04.360, and approving a detailed site development plan pursuant to Section 20.04.150 and 20.10.360 of the El Paso City Code to allow for a medical office/clinic as permitted in the S-D (Special Development) Zone District. The penalty is as provided for in Chapter 20.24 of the El Paso City Code. (District 3). Subject Property: South of Trowbridge and East of Geronimo. Property Owner: City of El Paso. PZRZ16-00013

District 3

Planning and Inspections, Larry Nichols, (915) 212-1550

Planning and Inspections, Joaquin Rodriguez, (915) 212-1608

(Attachment)

24.7.

An Ordinance changing the zoning of Lot 1, Block 1, Shadow Mountain, 201 Shadow Mountain, City of El Paso, El Paso County, Texas from C-1 (Commercial) to G-MU (General Mixed Use); Approving a master zoning plan; and imposing conditions. The penalty is as provided for in Chapter 20.24 of the El Paso City Code. Subject Property: 201 Shadow Mountain. Property Owner: MG Shadow Mountain, LLC. PZRZ15-00039 (District 8)

District 8

Planning and Inspections, Larry F. Nichols, (915) 212-1550

Planning and Inspections, Jeff Howell, (915) 212-1607

(Attachment)

24.8.

An Ordinance changing the zoning of Lots 40-43, Block 2, Zach White Industrial, 4610 Doniphan Drive, City of El Paso, El Paso County, Texas from P-I (Planned Industrial) to C-4 (Commercial). The penalty is as provided for in Chapter 20.24 of the El Paso City Code. Subject Property: 4610 Doniphan Drive. Property Owner: Reality Properties, LLC. PZRZ16-00006 [POSTPONED FROM 06-14-2016]

District 8

Planning and Inspections, Larry F. Nichols, (915) 212-1550

Planning and Inspections, Andrew Salloum, (915) 212-1643

(Attachment)

24.9.

An Ordinance vacating a portion of City Right-of-Way over a portion of Avalon Drive Right-of-Way and a 20' alley out of Cielo Vista Amended Plat, City of El Paso, El Paso County, Texas. [POSTPONED FROM 06-28-2016]

District 3

Planning & Inspections, Larry F. Nichols, (915) 212-1550

Planning & Inspections, Armida R. Martinez, (915) 212-1605

(Attachment)

25.

Goal 7: Enhance and Sustain El Paso’s Infrastructure Network

25.1.

An Ordinance amending the 2025 Proposed Thoroughfare System, as incorporated into Plan El Paso, to downgrade the future extension of Charles Foster Avenue from John Hayes Street to the future extension of Tim Floyd Street from a minor arterial to a collector and to add the future extension of Mike Price Drive as a collector form the future extension of Pebble Hills Boulevard to the future extension of Montwood Drive.

ETJ (Adjacent to District 5)

Capital Improvement, Monica Lombrana, (915) 212-1831

(Attachment)

25.2.

An Ordinance amending Title 12 (Vehicles and Traffic), Chapter 12.88 (Schedules), Section 12.88.030 (Schedule III-Parking prohibited at all times on certain streets) of the El Paso City Code, to add the north side of Rex Baxter Dr. from residential driveway 11405 to 11400, the penalty being as provided in Section 12.84.010 and Chapter 12.85 of the El Paso City Code.

District 7

Streets and Maintenance, Ted Marquez, (915) 212-0151

(Attachment)

REGULAR AGENDA - OTHER BUSINESS

26.

Goal 1: Create an Environment Conducive to Strong, Sustainable Economic Development

26.1.

Discussion and action that the Mayor be authorized to sign an Interlocal Agreement between the City of El Paso and the Camino Real Regional Mobility Authority (“CRRMA”), for the City to provide the FOUR HUNDRED SEVEN THOUSAND EIGHT HUNDRED AND NO/100 ($407,800.00) in funding necessary for the inclusion of the City’s international bridges into the scope of services for the CRRMA’s Metropia Project, for the benefit of both parties and the area’s traveling public.

All Districts

International Bridges, Mathew McElroy, (915) 533-7428

International Bridges, David Coronado, (915) 533-7428

(Attachment)

26.2.

Discussion and action on a request received from U.S. Customs and Border Protection to fund additional overtime hours through the reimbursable services agreement authorized under Section 560 in an effort to reduce wait times at City owned ports of entry.

All Districts

International Bridges, Mathew McElroy, (915) 533-7428

International Bridges, David Coronado, (915) 533-7428

(Attachment)

26.3.

Discussion and action on a Resolution that the City Manager be authorized to provide written notification to the U.S. Customs and Border Protection (CBP) to renew the Section 560 Annex between the City and CBP for the period beginning on October 1, 2016 and ending on December 18, 2018, to allow for the reimbursement of additional CBP staffing hours to reduce wait times at the City's ports of entry.

International Bridges, Mathew McElroy, (915) 533-7428

International Bridges, Paul Stresow, (915) 533-7428

(Attachment)

27.

Goal 6: Set the Standard for Sound Governance and Fiscal Management

27.1.

Discussion and action on Application of Texas Gas Service Company, a division of ONE Gas, Inc. Statement of Intent to Increase Gas Utility Rates in the City of El Paso.

City Attorney’s Office, Sylvia Borunda Firth, (915) 212-0033

(Attachment)

28.

MAYOR AND COUNCIL

28.1.

Discussion and action to authorize the Mayor to request from the Texas Transportation Commission a reduction in the speed limit on Interstate 10 due to increased collisions during the recent construction period.

Mayor Oscar Leeser, (915) 212-0021

(Attachment)

EXECUTIVE SESSION

The City Council of the City of El Paso may retire into EXECUTIVE SESSION pursuant to Section 3.5A of the El Paso City Charter and the Texas Government Code, Chapter 551, Subchapter D, to discuss any of the following: (The items listed below are matters of the sort routinely discussed in Executive Session, but the City Council of the City of El Paso may move to Executive Session any of the items on this agenda, consistent with the terms of the Open Meetings Act and the Rules of City Council.) The City Council will return to open session to take any final action and may also, at any time during the meeting, bring forward any of the following items for public discussion, as appropriate.



Section 551.071		CONSULTATION WITH ATTORNEY
Section 551.072		DELIBERATION REGARDING REAL PROPERTY
Section 551.073		DELIBERATION REGARDING PROSPECTIVE GIFTS
Section 551.074		PERSONNEL MATTERS
Section 551.076		DELIBERATION REGARDING SECURITY DEVICES
Section 551.087		DELIBERATION REGARDING ECONOMIC DEVELOPMENT NEGOTIATIONS

Goal 6: Set the Standard for Sound Governance and Fiscal Management

EX1.

High Ridge Construction v. City of El Paso; Claim Matter No. 11-1039-045 (551.071)

City Attorney's Office, Laura P. Gordon, (915) 212-0033

EX2.

San Jacinto Plaza Redesign; Matter No. 12-1004-214 (551.071)

City Attorney's Office, Laura P. Gordon, (915) 212-0033

EX3.

Statement of Intent of Texas Gas Service Company, a division of ONE Gas, Inc., to Increase Gas Utility Rates Within the Unincorporated Areas of the El Paso Service Area, Permian Service Area, and Dell City Service Area, Railroad Commission of Texas, Gas Utilities Docket No. 10506. (551.071)

City Attorney’s Office, Sylvia Borunda Firth, (915) 212-0033

EX4.

Economic Incentives for the Construction of a Hotel to be located in the City of El Paso. (551.087)

Economic and International Development, Cary Westin, (915) 212-1614

ADDITIONS TO THE AGENDA

ADDITION TO THE AGENDA FOR

REGULAR COUNCIL MEETING

COUNCIL CHAMBERS, CITY HALL

Tuesday, July 12, 2016

8:00 AM

The following is added to the City Council Agenda of Tuesday, July 12, 2016 at 8:00 AM:

	CONSENT AGENDA - BOARD APPOINTMENT

	1.	Goal 8: Nurture and Promote a Healthy, Sustainable Community

		1.1.	Deborah Torres to the Community Development Steering Committee by Representative Claudia Ordaz, District 6.

			Representative Claudia Ordaz, (915) 212-0006 (Attachment)
	REGULAR AGENDA - OTHER BUSINESS

	2.	MAYOR AND COUNCIL

		2.1.	Discussion and update on the status of the project known as the Pebble Hills Extension.
			Representative Michiel R. Noe, (915) 212-0005 (Attachment)

	EXECUTIVE SESSION

	The City Council of the City of El Paso may retire into EXECUTIVE SESSION pursuant to Section 3.5A of the El Paso City Charter and the Texas Government Code, Chapter 551, Subchapter D, to discuss any of the following: (The items listed below are matters of the sort routinely discussed in Executive Session, but the City Council of the City of El Paso may move to Executive Session any of the items on this agenda, consistent with the terms of the Open Meetings Act and the Rules of City Council.) The City Council will return to open session to take any final action and may also, at any time during the meeting, bring forward any of the following items for public discussion, as appropriate. Section 551.071 CONSULTATION WITH ATTORNEY Section 551.072 DELIBERATION REGARDING REAL PROPERTY Section 551.073 DELIBERATION REGARDING PROSPECTIVE GIFTS Section 551.074 PERSONNEL MATTERS Section 551.076 DELIBERATION REGARDING SECURITY DEVICES Section 551.087 DELIBERATION REGARDING ECONOMIC DEVELOPMENT NEGOTIATIONS

ADJOURN

NOTICE TO THE PUBLIC:

Sign Language interpreters are provided for regular City Council meetings. Copies of this Agenda will be provided in Braille, large print, or audiotape upon requests made a minimum of 48 hours prior to the meeting.

ALL REGULAR CITY COUNCIL AGENDAS ARE PLACED ON THE INTERNET EVERY THURSDAY AT THE ADDRESS BELOW:

http://www.elpasotexas.gov/