City Council

Dee Margo

Peter Svarzbein, District 1

Mayor

Alexsandra Annello, District 2

Cassandra Hernandez, District 3

Sam Morgan, District 4

Tommy Gonzalez

Isabel Salcido, District 5

City Manager

Claudia Ordaz Perez, District 6

Henry Rivera, District 7

Cissy  Lizarraga, District 8

August 6, 2019

COUNCIL CHAMBERS, CITY HALL

9:00 AM

AND

AGENDA REVIEW MEETING

300 N. CAMPBELL

COUNCIL CHAMBERS, CITY HALL

AUGUST 5, 2019

9:00 AM

ROLL CALL

INVOCATION BY RABBI SCOTT ROSENBERG

PLEDGE OF ALLEGIANCE

Girls Scouts of the Desert Southwest at the Invitation of District 2 Representative Alexsandra Annello

MAYOR’S PROCLAMATIONS

1.

Purple Heart City

2.

National Airborne Day

3.

National Black Business Month

4.

Mary E. Kipp Day

5.

Dr. Diana Natalicio Day

RECOGNITIONS BY MAYOR

                   Star on the Mountain Award – Mary E. Kipp

                    Conquistador Award – Dr. Diana Natalicio

NOTICE TO THE PUBLIC

All matters listed under the CONSENT AGENDA, including those on the Addition to the Agenda, will be considered by  City Council to be routine and will be enacted by one motion unless separate discussion is requested by Council Members. Prior to the vote, members of the audience may ask questions regarding items on the consent agenda. When the vote   has been taken, if an item has not been called out for separate discussion, the item has been approved. Council may, however, reconsider any item at any time during the meeting

CONSENT AGENDA - APPROVAL OF MINUTES:

1.

Goal 6: Set the Standard for Sound Governance and Fiscal Management

1.1.

Approval of Minutes of the Regular City Council Meeting of July 23, 2019 and the Agenda Review Meeting of July 22, 2019.

All Districts

City Clerk's Office, Laura D. Prine, (915) 212-0049

(Attachment)

(Attachment)

CONSENT AGENDA - REQUEST TO EXCUSE ABSENT CITY COUNCIL MEMBERS:

2.

REQUEST TO EXCUSE ABSENT CITY COUNCIL MEMBERS:

CONSENT AGENDA - RESOLUTIONS:

3.

Goal 1: Create an Environment Conducive to Strong, Sustainable Economic Development

3.1.

A Resolution to authorize the City Manager to sign a First Amendment to Air Cargo Building Lease Agreement (“Lease Agreement”) by and between the City of El Paso and Southwest Airline Co. to add a third extension consisting of twelve months to the existing Lease Agreement for the property located at 6435 Convair Road, Space 1, El Paso, Texas. The current term of the lease is from May 1, 2013, through August 31, 2019, which included two mutual options to extend the term by one year each, so exercised. The annual rental fee is $65,672.50 for 8,100 square feet of office and warehouse, 4,050 square feet of vehicle parking and 6,650 square feet of ground service equipment parking space. No rental adjustment is due at this time.

District 2

Aviation, Monica Lombraña, (915) 212-7301

(Attachment)

4.

Goal 2: Set the Standard for a Safe and Secure City

4.1.

That the Mayor be authorized to sign an lnterlocal Governmental Agreement between the City of El Paso and the County of El Paso/District Attorney, 34th Judicial District of the State of Texas, for services to the City and its Police Department relating to arrests and prosecution of criminal cases in connection with the District Attorney's Information Management Systems (DIMS) program from September 1, 2019 through August 31, 2020. The County of El Paso will fund DIMS in the amount of $531,222.72 (69%) while the City will fund DIMS in an amount not to exceed $238,665.28 (31%).

All Districts

Police, Assistant Chief Zina Silva, (915) 212- 4300

(Attachment)

4.2.

That the Mayor be authorized to sign an Interlocal Agreement between the City of El Paso Police Department, El Paso County Juvenile Probation Department, El Paso County Attorney’s Office, El Paso County Public Defender’s Office, El Paso County Sheriff’s Office, El Paso Independent School District Police Department, Socorro Police Department, Socorro Independent School District Police Department, Horizon Police Department, Ysleta Independent School District Security, and the Canutillo Independent School District Police Department for the Serious Habitual Offender Comprehensive Action Program (SHOCAP).  The Interlocal Agreement formalizes the relationship between the participating agencies, and specifies goals and responsibilities.

BACKGROUND / DISCUSSION:

SHOCAP is a collaborative team approach designed to address and supervise habitual and serious offenders in an effort to maintain community safety and reduce serious and repetitive juvenile delinquency. In 1988, the El Paso County Juvenile Justice Center was designated the lead agency in developing the Serious and/or Habitual Offender Comprehensive Action Program known as SHOCAP. The development and implementation of SHOCAP in El Paso County was brought about through the cooperative efforts of the Juvenile Court, law enforcement officials, Texas Youth Commission Parole, Department of Human Services, school authorities, and representatives of the United States Army. In 1990, resolutions were passed by city and county governments recognizing SHOCAP. The El Paso Police Department’s SHOCAP Unit is assigned under the Gang Unit and consists of two officers and a senior office assistant.

All Districts

Police, Assistant Chief Patrick Maloney, (915) 212-4300

Police, Adriana Romero (915) 212-4296

(Attachment)

5.

Goal 3: Promote the Visual Image of El Paso

5.1.

That the Solid Waste liens on the attachment posted with this agenda be approved. (See Attachment A)

All Districts

Environmental Services, Ellen Smyth, (915) 212-6060

(Attachment)

6.

Goal 7: Enhance and Sustain El Paso’s Infrastructure Network

6.1.

That the City Manager be authorized to sign a Local Transportation Project Advance Funding Agreement by and between the City of El Paso and the State of Texas, acting by and through the Texas Department of Transportation, for a Highway Safety Improvement Project for the installation of continuous safety lighting along Sunland Park Drive between Mesa Hills Drive and Mesa Street, for an estimated total project cost of $776,917.00, with an estimated City participation amount of $77,650.00.

District 8

Capital Improvement, Yvette Hernandez, (915) 212-1860

Capital Improvement, Sam Rodriguez, (915) 212-0065

(Attachment)

(Attachment)

6.2.

That the City Manager be authorized to sign a Landscape Maintenance Agreement between the City of El Paso and the State of Texas.  The City agrees to maintain certain landscape improvements installed as part of the BRIO/RTS Bus Stop Landscaping and Pedestrian Enhancement projects located on Pershing Dr./Dyer St. and Alameda Ave.

Districts 2, 3, 4, 6, 7 and 8

Streets and Maintenance, Richard J. Bristol, (915) 212-7000

Capital Improvement, Sam Rodriguez, (915) 212-0065

(Attachment)

(Attachment)

6.3.

That the City Manager be authorized to sign a Second Amendment to the Agreement for Professional Services by and between the CITY OF EL PASO and CONSOR ENGINEERS, LLC, an Texas Corporation, for a project known as "ALABAMA, DAVIS, DELTA, AND YARBROUGH BRIDGE CONSTRUCTION", for an amount not to exceed FOURTEEN THOUSAND EIGHT HUNDRED SIXTY FOUR AND 22/100 DOLLARS ($14,864.22); for a total amount of Seven Hundred Fifty Two Thousand Five Hundred Forty Two and 00/100 Dollars ($752,542.00); and that the City Manager be authorized to establish the funding sources and make any necessary budget transfers and execute any and all documents necessary for the execution of the Agreement.

Districts 2, 3, 6, and 7

Capital Improvement, Yvette Hernandez, (915) 212-1860

Capital Improvement, Sam Rodriguez, (915) 212-0065

(Attachment)

(Attachment)

6.4.

A Resolution authorizing the Mayor to sign a support resolution for the Playa Drain Shared Use Path (Whittier to Elvin) 2021 project as applied for in the Transportation Alternative Set-Aside Call for Projects FY2020-2022 fund application; and that the City of El Paso will serve as the public sponsor and lead contact on this Project and commits to fund a minimum local cash match of 20% of the total project cost and any cost overruns..

Districts 6 and 7

Capital Improvement, Yvette Hernandez, (915) 212-0065

(Attachment)

(Attachment)

6.5.

A Resolution authorizing the Mayor to sign a support resolution for the Playa Drain Shared Use Path (Padilla to Zaragoza) 2022 project as applied for in the Transportation Alternative Set-Aside Call for Projects FY2020-2022 fund application; and that the City of El Paso will serve as the public sponsor and lead contact on this Project and commits to fund a minimum local cash match of 20% of the total project cost and any cost overruns.

District 6

Capital Improvement, Yvette Hernandez, (915) 212-0065

(Attachment)

(Attachment)

6.6.

A Resolution authorizing the City Manager to sign an Amendment #1 to Local Transportation Project Advance Funding Agreement by and between the City of El Paso and the State of Texas, acting by and through the Texas Department of Transportation, for the Davis Drive  Bridge Replacement Project (“Project”), to clarify that the City will carry out the construction responsibilities for the Project.

District 6

Capital Improvement, Yvette Hernandez, (915) 212-0065

(Attachment)

(Attachment)

6.7.

A Resolution authorizing the City Manager to sign an Amendment #1 to Local Transportation Project Advance Funding Agreement by and between the City of El Paso and the State of Texas, acting by and through the Texas Department of Transportation, for the Alabama Street Bridge Replacement Project (“Project”), to clarify that the City will carry out the construction responsibilities for the Project.

District 2

Capital Improvement, Yvette Hernandez, (915) 212-0065

(Attachment)

(Attachment)

CONSENT AGENDA - BOARD RE-APPOINTMENTS:

7.

Goal 3: Promote the Visual Image of El Paso

7.1.

Juan Uribe to the City Plan Commission by Representative Isabel Salcido, District 5.

Representative Isabel Salcido, (915) 212-0005

(Attachment)

8.

Goal 8: Nurture and Promote a Healthy, Sustainable Community

8.1.

Edward Fleming to the Veterans Affairs Advisory Committee by Representative Sam Morgan, District 4.

Representative Sam Morgan, (915) 212-0004

(Attachment)

CONSENT AGENDA - BOARD APPOINTMENTS:

9.

Goal 6: Set the Standard for Sound Governance and Fiscal Management

9.1.

Notification of appointment of Susanna Visconti to the Fire and Police Pension Board of Trustees by Mayor Dee Margo.

Mayor Dee Margo, (915) 212-1051

(Attachment)

10.

Goal 8: Nurture and Promote a Healthy, Sustainable Community

10.1.

Hope M. Jackson to the Veterans Affairs Advisory Committee by Representative Alexsandra Annello, District 2.

Representative Alexsandra Annello, (915) 212-0002

(Attachment)

CONSENT AGENDA - APPLICATIONS FOR TAX REFUNDS:

11.

Goal 6: Set the Standard for Sound Governance and Fiscal Management

11.1.

That the tax refunds listed on the attachment posted with this agenda be approved.  This action would allow us to comply with state law which requires approval by the legislative body, of refunds of tax overpayments, greater than $2,500.00.  (See Attachment B).

All Districts

Tax Office, Maria O. Pasillas, (915) 212-1737

(Attachment)

CONSENT AGENDA - NOTICE OF CAMPAIGN CONTRIBUTIONS:

12.

Goal 6: Set the Standard for Sound Governance and Fiscal Management

12.1.

For notation pursuant to Section 2.92.110 of the City Code, receipt of the following campaign contributions by Mayor Dee Margo, $3,853.97 from Michiel R. Noe Campaign.

Mayor Dee Margo, (915) 212-1051

CONSENT AGENDA - BEST VALUE PROCUREMENTS:

13.

Goal 7: Enhance and Sustain El Paso’s Infrastructure Network

13.1.

The award of Solicitation No. 2019-784 BRIO RTS Landscape Maintenance to Mario Alberto Gonzalez dba MG Evergreen LLC., for an initial three (3) year estimated award of $281,832.72.   The award is to include a two (2) year optional amount of $187,888.48 for a total five (5) year estimated award of $469,721.20.  This contract will provide landscaping maintenance of the seventy-five (75) City Bus Stops located on City and State right of ways.   

CONTRACT VARIANCE:

The difference in cost, based on comparison to the previous contract is as follows:  An increase of $229,572.72 over the three (3) year initial term, a 439% increase when compared to the previous contract due to the addition of the Dyer (24 new locations) and Alameda (27 new locations) corridors and a price increase of 5.8%.

Department:                           Streets and Maintenance

Award to:                                 Mario Alberto Gonzalez dba MG Evergreen LLC.

                                               El Paso, TX

Item(s):                                    All

Initial Term:                             3 years

Option to Extend:                   2 years

Annual Estimated Award:       $  93,944.24

Initial Term Estimated Award:            $281,832.72 (3 years)

Total Estimated Award:          $469,721.20 (5 years)

Account No.:                                       532-32120-522210-2305-P3215

Funding Source:                                 Environmental Fee    

District(s):                                            All

This is a Best Value, service contract.

The Purchasing & Strategic Sourcing and Streets and Maintenance Departments recommend award as indicated to Mario Alberto Gonzalez dba MG Evergreen LLC., the bidder offering the best value bid.  In accordance with this award the City Manager or designee is authorized to exercise future options if needed.

All Districts

Purchasing and Strategic Sourcing, Bruce D. Collins, (915) 212-1181

Streets and Maintenance, Richard J. Bristol, (915) 212-7000

(Attachment)

(Attachment)

REGULAR AGENDA - FIRST READING OF ORDINANCES

INTRODUCTION OF ORDINANCES PURSUANT TO SECTION 3.9 OF THE EL PASO CITY CHARTER:

Public comment typically is not taken during the first reading of ordinances. Public comments are invited at the date of the scheduled public hearing. Public Hearings will be held as part of the regular City Council meeting that begins at approximately 9:00 a.m. All interested persons present shall have an opportunity to be heard at that time. After the public hearings, Council may also delay taking action on Ordinances; no requirement is made by Section 3.9B of the El Paso City Charter to publish any further notice. Copies of all Ordinances are available for review in the City Clerk’s office, 300 N. Campbell, Monday through Friday, 8:00 a.m. to 5:00 p.m.

14.

Goal 1: Create an Environment Conducive to Strong, Sustainable Economic Development:

14.1.

An Ordinance restating the City of El Paso Texas Zone Schedule No. 1: Rates, Rules, Charges and Regulations applying at Foreign-Trade Zone No. 68, and amending the fees listed therein to authorize the City Council to set all related fees through Schedule C of the City's Annual Budget Resolution and to revise the Tariff Schedule for the same purpose; and rescinding Ordinances 018064, 018223, 018402 and 018558 which amended, updated and restated the Zone Schedule No. 1.

All Districts

Aviation, Monica Lombraña, (915) 212-7301

Foreign Trade Zone, David Panko, (915) 212-7401

(Attachment)

PUBLIC HEARING WILL BE HELD ON AUGUST 20, 2019

15.

Goal 3: Promote the Visual Image of El Paso:

15.1.

An Ordinance amending Title 2 (Administration and Personnel), Chapter 2.16 (Zoning Board of Adjustment), Section 2.16.040 (Appeals), and Section 2.16.050 (Special Exceptions), to comply with changes enacted by the Texas Legislature during The 86th legislative session under H.B. 2497 and H.B. 2439 regarding appeals to The Zoning Board Of Adjustment and regulations pertaining to the use of building materials used in the construction or renovation of residential or commercial buildings. The penalty being provided in Chapter 20.24 (Enforcement-Penalty) of the El Paso City Code.

All Districts

Planning and Inspections, Philip Etiwe, (915) 212-1553

Planning and Inspections, Anne Guayante, (915) 212-1814

(Attachment)

PUBLIC HEARING WILL BE HELD ON SEPTEMBER 3, 2019

15.2.

An Ordinance amending Title 19 (Subdivision and Development Plats), Article 1 (Platting Procedures), Chapter 19.01 (Provisions Applicable to all Platting Procedures), Section 19.01.040 (Time for decision on Plats and Land Studies); Chapter 19.02 (Land Studies), Section 19.02.020 (Application Procedures) and Section 19.02.030 (Decision); Chapter 19.03 (Preliminary Plats), Section 19.03.020 (Application and Procedures) and Section 19.03.030 (Decision); Chapter 19.04 (Final Plat), Section 19.04.020 (Application and Procedures) and Section 19.04.030 (Decision); Chapter 19.07 (Revisions to Recorded Plats), Section 19.07.010 (General Requirements for Plat Revisions) and Section 19.07.020 (Replats Without Vacation) and Section 19.07.030 (Special Replat Requirements) and Section 19.07.040 (Amending Plats); Chapter 19.08 (Construction Plans and Management), Section 19.08.010 (Subdivision Improvement Plans) and Section 19.08.020 (Timing of Public Improvements, Permit Issuance); and Title 19 (Subdivision and Development Plats), Article 4 (Specific Application and Processing Requirements), Chapter 19.38 (Notice Requirements), Section 19.38.020 (Personal Notice for Replats) of the El Paso City Code to comply with changes made by the Texas Legislature during the 86th Legislative Session under H.B. 3167 AND H.B. 3314 regarding municipal approval procedure for land development applications and certain requirements related to subdivision plats. The penalty is as provided under Chapter 19.42 of the El Paso City Code.

All Districts

Planning and Inspections, Philip Etiwe, (915) 212-1553

Planning and Inspections, Raul Garcia, (915) 212-1643

(Attachment)

PUBLIC HEARING WILL BE HELD ON SEPTEMBER 3, 2019

15.3.

An Ordinance amending Title 20 (Zoning), Chapter 20.06 (Zoning Districts and Map), Section 20.06.075 (Annexation Procedures) of the El Paso City Code to comply with changes made by the Texas Legislature during the 86th legislative session under H.B. 347 and S.B. 1303 regarding annexation procedures. The penalty is as provided under Chapter 20.24 of the El Paso City Code.

All Districts

Planning and Inspections, Philip Etiwe, (915) 212-1553

Planning and Inspections, Anne Guayante, (915) 212-1814

(Attachment)

PUBLIC HEARING WILL BE HELD ON SEPTEMBER 3, 2019

15.4.

An Ordinance amending Title 20 (Zoning), Chapter 20.10 (Supplemental Use Regulations), Section 20.10.035 (Accessory Dwelling Unit (ADU)), Subsection 20.10.035(A), Subsection 20.10.035(A)(12) of the El Paso City Code to comply with changes made by the Texas Legislature during the 86th legislative session under H.B. 2439 regarding regulations adopted by governmental entities for building products, materials, or methods used in the construction or renovation of residential or commercial buildings. The penalty is as provided under Chapter 20.24 of the El Paso City Code.

All Districts

Planning and Inspections, Philip Etiwe, (915) 212-1553

Planning and Inspections, Anne Guayante, (915) 212-1814

(Attachment)

PUBLIC HEARING WILL BE HELD ON SEPTEMBER 3, 2019

15.5.

An Ordinance amending Title 20 (Zoning), Chapter 20.18 (Sign Regulations), Article III (Billboard Regulations), Section 20.18.220 (Size and Height), Subsection 20.18.220(A) of the El Paso City Code to comply with changes made by the Texas Legislature during the 86th legislative session under H.B. 357 regarding the height outdoor advertising signs regulated by the Texas Department of Transportation. The penalty is as provided under Chapter 20.24 of the El Paso City Code.

All Districts

Planning and Inspections, Philip Etiwe, (915) 212-1553

Planning and Inspections, Anne Guayante, (915) 212-1814

(Attachment)

PUBLIC HEARING WILL BE HELD ON SEPTEMBER 3, 2019

15.6.

An Ordinance amending Title 20 (Zoning), Chapter 20.20 (Historic Landmark Preservation), Section 20.20.040 (Procedure for Designation of Historic Landmarks and Districts) of the El Paso City Code to comply with changes made by the Texas Legislature during the 86th legislative session under H.B. 2496 regarding property owner consent regarding designation of local historic landmarks. The penalty is as provided under Section 20.20.140 of the El Paso City Code.

All Districts

Planning and Inspections, Philip Etiwe, (915) 212-1553

Planning and Inspections, Raul Garcia, (915) 212-1643

(Attachment)

PUBLIC HEARING WILL BE HELD ON SEPTEMBER 3, 2019

15.7.

An Ordinance amending Title 21 (Smartcode), Chapter 21.50 (Building Scale Plans), Section 21.50.140 (Architectural Standards), and Chapter 21.70 (Definition of Terms), Section 21.70.010 (Definitions), to comply with changes enacted by the Texas Legislature during the 86th legislative session under H.B. 2439 and H.B. 3167 regarding regulations pertaining to the use of building materials used in the construction or renovation of residential or commercial buildings and municipal approval procedure for land development applications. The penalty being as provided in Section 21.60 of the El Paso City Code.

All Districts

Planning and Inspections, Philip Etiwe, (915) 212-1553

Planning and Inspections, Raul Garcia, (915) 212-1643

(Attachment)

PUBLIC HEARING WILL BE HELD ON SEPTEMBER 3, 2019

15.8.

An Ordinance changing the zoning of Parcel 1: A portion of Blocks 10, 11, 14 and a portion of closed alley and closed Rogelio Street, Highland Park Addition, 1155 Idaho St. Parcel 2: Lots 1 and 2, Block 10, Highland Park Addition, 1931 Atlanta Ave., City of El Paso, El Paso County, Texas from R-5 (Residential) to C-1 (Commercial) and imposing a condition, the penalty is as provided for in Chapter 20.24 of the El Paso City Code.  The proposed rezoning meets the intent of the Future Land Use designation for the property and is in accordance with Plan El Paso, the City’s Comprehensive Plan. Subject Property: 1155 Idaho St. & 1931 Atlanta Ave. Owner: University Behavioral Health of El Paso, LLC by Ascend Health Corporation; PZRZ18-00042

District 8

Planning and Inspections, Philip F. Etiwe, (915) 212-1553

Planning and Inspections, Adriana Martinez, (915) 212-1611

(Attachment)

PUBLIC HEARING WILL BE HELD ON SEPTEMBER 3, 2019

15.9.

An Ordinance changing the zoning of the property described as Lot 6, Block 10, Eastwood Section 1, 7812 Bois D’Arc Drive, City of El Paso, El Paso County, Texas from R-3 (Residential) to S-D (Special Development), pursuant to Section 20.04.360, Approving a Detailed Site Development Plan pursuant to Section 20.04.150 and 20.10.360 of the El Paso City Code to allow for medical office as permitted in the S-D (Special Development) zone district. The penalty is as provided for in Chapter 20.24 of the El Paso City Code. The proposed rezoning meets the intent of the Future Land Use designation for the property and is in accordance with Plan El Paso, the City’s Comprehensive Plan. Subject Property: 7812 Bois D’Arc Drive Owner: Martin R. Celis and Vanessa S. Celis; PZRZ19-00011

District 7

Planning and Inspections, Philip F. Etiwe, (915) 212-1553

Planning and Inspections, Adriana Martinez, (915) 212-1611

(Attachment)

PUBLIC HEARING WILL BE HELD ON SEPTEMBER 3, 2019

15.10.

An Ordinance annexing real property described as a Portion of Section 15, Block 79, Township 3, Texas and Pacific Railway Company Surveys, El Paso County, Texas. SUAX17-00001

Adjacent to District 6

Planning and Inspections, Philip F. Etiwe, (915) 212-1553

Planning and Inspections, Harrison Plourde, (915) 212-1584

(Attachment)

(Attachment)

PUBLIC HEARING WILL BE HELD ON AUGUST 20, 2019

15.11.

An Ordinance changing the zoning of a portion of Tract 6B, Block 35, Ysleta Grant Survey, and a portion of Tracts 1 and 2, O.C. Coles Survey, City of El Paso, El Paso County, Texas from A-2 (Apartment) and R-F (Ranch Farm) to R-4 (Residential). The penalty is as provided for in Chapter 20.24 of the El Paso City Code. Subject Property: 183 S. Davis Drive, 8600 & 8590 Alameda Avenue. Property Owner: Ysleta Independent School District, LLC. PZRZ19-00005

District 6

Planning and Inspections, Philip Etiwe, (915) 212-1550

Planning and Inspections, Brenda Cantu, (915) 212-1642

(Attachment)

PUBLIC HEARING WILL BE HELD ON SEPTEMBER 3, 2019

16.

Goal 4: Enhance El Paso’s Quality of Life through Recreational, Cultural and Educational Environments:

16.1.

An Ordinance amending Title 13 (Streets, Sidewalks and Public Places), Chapter 13.24 (City Parks and Recreation Areas), Section 13.24.200 (Park and Recreation Facility use and fee authorization) of the El Paso City Code.  In particular, Title, Chapter, Section 13.24.200-deleting subsection F, setting a cost recovery rate for sports complexes.

All Districts

Parks and Recreation, Tracy Novak, (915) 212-1708

(Attachment)

PUBLIC HEARING WILL BE HELD ON AUGUST 20, 2019

17.

MANAGEMENT UPDATES

17.1.

Update regarding funding options for overnight shelters under the direction of the Opportunity Center for the homeless and other emergency shelters.

All Districts

Community and Human Development, Nicole Ferrini, (915) 212-1659

(Attachment)

(Attachment)

17.2.

Update on the Police Department Body Worn Camera Project

All Districts

Police, Assistant Chief Zina Silva, (915) 212-4300

(Attachment)

(Attachment)

REGULAR AGENDA – OTHER BIDS, CONTRACTS, PROCUREMENTS

18.

Goal 2: Set the Standard for a Safe and Secure City

18.1.

Discussion and action on the award of Solicitation 2019-1053 Police Uniforms (RE-BID) - Bazaar Uniforms & Men’s Store, LLC for an initial estimated award of $600,000.00 for three (3) years. The award is to include a two (2) year option award of $400,000.00 for a five (5) year estimated award of $1,000,000.00. This contract will provide Police Uniforms to the Department based on their needs.

CONTRACT VARIANCE:

The difference in cost, based on the comparison to the previous contract, is as follows: Annual increase of $30,000.00. The three (3) year estimated amount increase by $90,000.00, based on the expected increase of new officers.

Department:                            Police Department

Award to:                                 Bazaar Uniforms & Men’s Store, LLC

                                                El Paso TX

Item(s):                                    All

Initial Term:                             3 years

Option to extend:                    2 years

Annual Estimated Award:       $200,000.00

Initial Term Estimated Award:            $600,000.00 (3 years)

Total Estimated Award:          $1,000,000.00 (5 years)

Account:                                  531200-321-21090-1000-P2103

Fund Source Name:               General Fund

District(s):                                All

This is a Low Bid Catalog, unit price contract.

The Purchasing & Strategic Sourcing and Police Departments recommend award as indicated to Bazaar Uniforms & Men’s Store, LLC the lowest responsive, and responsible bidder.

In accordance with this award the City Manager or designee is authorized to exercise future options if needed.

The Purchasing & Strategic Sourcing and Police Departments recommend Galls, LLC., be deemed non-responsive for the inability to verify all items on the sample list, and AH Enterprise Inc., dba Premier Uniforms and Tactical Gear/Supply per the solicitation the vendor may be deemed non-responsive for failure to provide a local alteration facility and non-responsible for failure to provide financial documentation.

All Districts

Purchasing and Strategic Sourcing, Bruce D. Collins, (915) 212-1181

Police, Chief Gregory Allen, (915) 212-4305

(Attachment)

18.2.

Discussion and action to award Solicitation 2019-1056 Security for Municipal Court Guards Services to Oklahoma Investigative Group, Inc. DBA Tricorps Security, for an initial three (3) year term for an estimated award of $1,149,685.20.   The award of this contract will provide security services for the Municipal Court facilities.

CONTRACT VARIANCE:

The difference in cost, based on the comparison from previous contract, is as follows: Annual increase for the services under this contract increased by 3,660 estimated hours. The hourly bill rate increased an average of 26.07% for all services. The three (3) year estimated amount increased by $357,355.20.

Department:                           Municipal Court

Award to:                                Oklahoma Investigative Group, Inc. DBA

                                                Tricorps Security

                                               Oklahoma City, OK

Item(s):                                   ALL

Initial Term:                            3 years

Annual Estimated Award:       $383,228.40

Initial Term Estimated Award:$1,149,685.20 (3 years)

Total Estimated Award:          $1,149,685.20 (3 years)

Account No.:                           111-11030-2532-522120-P1137

Funding Source:                     Court Security

District(s):                               All

This is a Best Value, service contract.

The Purchasing & Strategic Sourcing Department and Municipal Court recommend award as indicated to Oklahoma Investigative Group, Inc. DBA Tricorps Security, the bidder offering the best value bid.

In accordance with this award, the City Manager or designee is authorized to exercise future options if needed.

All Districts

Purchasing and Strategic Sourcing, Bruce D. Collins, (915) 212-1181

Municipal Court, Lilia Worrel, (915) 212-0215

(Attachment)

19.

Goal 7: Enhance and Sustain El Paso’s Infrastructure Network

19.1.

Discussion and action that the City Manager be authorized to sign a two year On-Call Agreement for Professional Services to perform Construction Management services on a task by task basis by and between the City of El Paso and each of the following six (6) consultants:

1. CDM Smith, Inc. 

2. CONSOR Engineers, LLC.

3. ECM International, Inc.

4. ESSCO International, Inc.

5. Paragon Project Resources, Inc.

6. Parkhill, Smith & Cooper

Each On Call Agreement will be for an amount not to exceed Nine Hundred Thousand and No/00 Dollars ($900,000.00), and each agreement will include authorization for the City Engineer to approve additional Basic Services and Reimbursables for an amount not to exceed Fifty Thousand and No/100 Dollars ($50,000.00) and authorization for the City Engineer to approve Additional Services for an amount not to exceed Fifty Thousand and No/100 Dollars ($50,000.00) if the identified services are necessary for proper execution of identified project and if the increased amounts are within the appropriate budget identified for a project. In addition, the City Manager is authorized to establish the funding sources and make any necessary budget transfers and execute any and all documents necessary for execution of each On-Call Agreement.

All Districts

Capital Improvement, Sam Rodriguez, (915) 212-1845

(Attachment)

19.2.

Discussion and action to award Solicitation 2019-756 Eastside Senior Citizen Center Improvements to PRIDE GENERAL CONTRACTORS, LLC for an estimated total award of $1,076,090.90. The project will provide improvements to the interior and exterior of the center. The existing heating, ventilation and air conditioning (HVAC) system, roof, ceiling panels, baseboards and flooring will be removed and replaced throughout the entire center. Restrooms, stage and vestibule and front entrance will be upgraded.  Interior walls and door frames will be painted as well as installation of corner guards. New shrubs and irrigation will be planted along the front entrance of the center.

Department:                Capital Improvement

Award to:                     PRIDE GENERAL CONTRACTORS, LLC                                                   

                                   El Paso, TX

Item(s):                        All

Initial Term:                 270 Consecutive Calendar Days

Base Bid:                   $909,090.90

Additive Alternate IA:  $20,000.00

Additive Alternate IB:  $16,000.00

Additive Alternate IC:    $3,000.00

Additive Alternate ID:   $65,000.00

Additive Alternate IE:   $63,000.00

Total Estimated Award:$1,076,090.90

Account No.:                 490-29010-480-580270-PCP13PRKD01

Funding Source:           2012 Quality of Life Bond 

District(s):                     3

This is a Competitive Sealed Proposal procurement, lump sum contract.

The Purchasing & Strategic Sourcing and Capital Improvement Department recommend award as indicated to PRIDE GENERAL CONTRACTORS, LLC, the highest ranked offeror.

The Purchasing & Strategic Sourcing Department also recommends that Medlock Commercial Contractors, LLC be disqualified in accordance with Section 2.94.130 of the City of El Paso Municipal Code from entering into any contract with the City for a period not to exceed three (3) years, for engaging in lobbying activities with City Officials during the Cone of Silence period, which is a restricted activity under section 2.94.090 (E) of the City of El Paso Municipal Code.

It is requested that the City Manager be authorized to establish the funding sources and make any necessary budget transfers and execute any and all documents necessary for execution of this award.

As a part of this award, upon the review of the City Attorney, the City Engineer may without further authorization from City Council approve contract changes which are necessary for proper execution of the work and carrying out the intent of the project, which are in accordance with applicable law, do not make changes to the prices and are within the appropriate budget.

District 3

Purchasing and Strategic Sourcing, Bruce D. Collins, (915) 212-1181

Capital Improvement, Sam Rodriguez, (915) 212-0065

(Attachment)

(Attachment)

19.3.

Discussion and action that the Director of the Purchasing & Strategic Sourcing Department be authorized to issue Purchase Orders to Truck Enterprises, Inc. the sole source provider of AutoCar Proprietary Parts and Service, with the stipulation that the vendor provides an updated sole source letter and affidavit each year. This contract will be used for the continual upkeep and maintenance of collection trucks so that reliability is at their maximum levels.   

Department:                            Streets & Maintenance

Award to:                                 Truck Enterprises, Inc.

                                                El Paso, TX

Annual Estimated Amount:     $175,000.00

Total Estimated Award:          $525,000.00 (3 years)

Account No.:                           532-37020-531210-3600-P3701

                                                532-37020-531250-3600-P3701

Funding Source:                     Internal Service Fund

                                                Inventory Purchases Materials and Supplies                                                 Equipment Outside Repair Services

District(s):                                All

Sole Source No.:                    2019-870

This is a sole source, service contract.

All Districts

Purchasing and Strategic Sourcing, Bruce D. Collins, (915) 212-1181

Streets and Maintenance, Richard J. Bristol,  (915) 212-7000

(Attachment)

(Attachment)

CALL TO THE PUBLIC – PUBLIC COMMENT

Call to the Public will begin at 12:00 p.m.  Requests to speak must be received by 9:00 a.m. on the date of the meeting.  Sixty minutes in total will be devoted for Call to the Public. This time is reserved for members of the public who would like to address the City Council on items that are not on the City Council Agenda.

A sign-up form is available on line at http:/www2.elpasotexas.gov/municipal-clerk/signup_form.asp for those who wish to sign up in advance of the meeting date and a sign-up form is available outside the City Council Chambers at the City Clerk table for those who wish to sign up on the day of the meeting.

INTRODUCTION AND PUBLIC HEARING

20.

Goal 6: Set the Standard for Sound Governance and Fiscal Management

20.1.

An Ordinance authorizing the issuance of “CITY OF EL PASO, TEXAS, WATER AND SEWER REVENUE REFUNDING BONDS, SERIES 2019A” in one or more series to refund certain previously issued obligations of the City; and resolving matters which are necessary to effect such issuance, including the delegation of matters relating to the sale and issuance of the bonds to an authorized City officer or employee within certain specified parameters

All Districts

El Paso Water, Marcela Navarrete, (915) 594-5614

(Attachment)

(Attachment)

REGULAR AGENDA – PUBLIC HEARINGS AND SECOND READING OF ORDINANCES

21.

Goal 3: Promote the Visual Image of El Paso

21.1.

An Ordinance annexing the following real property described as a Portion of Triumph Street, Horizon Estates Unit 54, El Paso County, Texas. SUAX17-00003

Adjacent to District 5

Planning and Inspections, Philip F. Etiwe, (915) 212-1553

Planning and Inspections, Karina Brasgalla, (915) 212-1604

(Attachment)

(Attachment)

22.

Goal 6: Set the Standard for Sound Governance and Fiscal Management

22.1.

1st Public Hearing on the Proposed FY 2019 - 2020 Property Tax Rate of $0.907301

All Districts

City Manager's Office, K. Nicole Cote, (915) 212-1092

(Attachment)

(Attachment)

23.

Goal 7: Enhance and Sustain El Paso’s Infrastructure Network

23.1.

An Ordinance amending Title 12 (Vehicles and Traffic), Chapter 12.88 (Schedules), Section 12.88.150 (Schedule XIV-Speed Limits), Subsections F (thirty-five miles per hour), G (forty miles per hour) And H (forty-five miles per hour) to establish maximum speed limits on portions of Mike Price Drive, G R Campuzano Drive, Enchanted Springs Drive, Northwestern Drive, San Felipe Drive, Justice Street, and Tim Floyd Street. The penalty being provided in Section 12.84.010 of the El Paso City Code.

Districts 1 and 5

Streets and Maintenance, Hanna Williams, (915) 212-7003

(Attachment)

(Attachment)

REGULAR AGENDA - OTHER BUSINESS

24.

Goal 1: Create an Environment Conducive to Strong, Sustainable Economic Development

24.1.

Discussion and action on a Resolution approving the revision of the El Paso International Airport’s Air Service Development Incentive Program. The revised program aims to encourage new nonstop domestic and international passenger air service from El Paso by increasing the marketing incentive amount provided per departure seat on new domestic (from $3 to $5) and international service (from $7 to $10).

All Districts

Aviation, Monica Lombraña, (915) 212-7301

(Attachment)

(Attachment)

25.

Goal 6: Set the Standard for Sound Governance and Fiscal Management

25.1.

Discussion and action that the City Manager be authorized to sign an agreement for 2019-1034R Professional Auditing Services by and between the City of El Paso and Grant Thornton LLP for a one year contract and four (1) year options to extend with Grant Thornton, LLP for auditing services in conjunction with the City’s annual audit for fiscal years 2019 through 2023, for an amount of $365,100.00 for the initial year, for the first option year $365,100.00, for the second option year $382,500.00, for the third option year $382,500.00, for the fourth option year $400,050.00 for a total contract amount not to exceed $1,895,250.00 is hereby approved. In addition, the City Manager or designee be authorized to sign an Agreement/Letter of Engagement for Professional Auditing Services ("Agreement') for the fiscal year ended August 31, 2019 and authorize the City Manager or designee to sign an Agreement for the subsequent four fiscal years subject to review by the City Attorney's Office, provided that there is no default and there are no material changes to the scope of work and compensation. The Purchasing & Strategic Sourcing Department and Office of the Comptroller Department recommend that the contract be awarded to Grant Thornton LLP, the highest ranked vendor. In accordance with this award, the City Manager or designee is authorized to exercise future options if needed.[POSTPONED FROM 07-23-19]

All Districts

Purchasing and Strategic Sourcing, Bruce D. Collins, (915) 212-1181

Office of the Comptroller, Margarita Munoz, (915) 212-1174

(Attachment)

26.

Goal 7: Enhance and Sustain El Paso’s Infrastructure Network

26.1.

Discussion and action that the City Manager be authorized to sign a two year On-Call Agreement for Professional Services to perform Mechanical and Electrical Engineering services on a task by task basis by and between the City of El Paso and each of the following three (3) consultants:

1. Adalta Engineering Group, LLC. dba AEG, LLC. 

2. BATH Engineering Corporation

3. Parkhill, Smith & Cooper

Each On Call Agreement will be for an amount not to exceed Four Hundred Thousand and No/00 Dollars ($400,000.00), and each agreement will include authorization for the City Engineer to approve additional Basic Services and Reimbursables for an amount not to exceed Fifty Thousand and No/100 Dollars ($50,000.00) and authorization for the City Engineer to approve Additional Services for an amount not to exceed Fifty Thousand and No/100 Dollars ($50,000.00) if the identified services are necessary for proper execution of identified project and if the increased amounts are within the appropriate budget identified for a project. In addition, the City Manager is authorized to establish the funding sources and make any necessary budget transfers and execute any and all documents necessary for execution of each On-Call Agreement.

All Districts

Capital Improvement, Sam Rodriguez, (915) 212-1845

(Attachment)

27.

MAYOR AND COUNCIL

27.1.

Discussion and action regarding a Resolution that the City of El Paso appoints to the Camino Real Regional Mobility Authority Board Justin Chapman for position 2 and Michael Norwich for position 6 which shall take effect February 1, 2019 and whose terms will expire on February 1, 2022.

Mayor Dee Margo, (915) 212-1051

(Attachment)

27.2.

Resolution amending the Rules of Order for the El Paso City Council for the purpose of revising the order of the agenda items and amending rules related to Call to the Public and public comment presentations.

Mayor Dee Margo, (915) 212-1051

(Attachment)

(Attachment)

27.3.

Discussion and action on directing the City Manager to conduct training on Ethics, the Code of Conduct, and Robert’s Rules of Order.

Mayor Dee Margo, (915) 212-1051

(Attachment)

EXECUTIVE SESSION

The City Council of the City of El Paso may retire into EXECUTIVE SESSION pursuant to Section 3.5A of the El Paso City Charter and the Texas Government Code, Chapter 551, Subchapter D, to discuss any of the following: (The items listed below are matters of the sort routinely discussed in Executive Session, but the City Council of the City of El Paso may move to Executive Session any of the items on this agenda, consistent with the terms of the Open Meetings Act and the Rules of City Council.) The City Council will return to open session to take any final action and may also, at any time during the meeting, bring forward any of the following items for public discussion, as appropriate.

ADDITION TO THE AGENDA

REGULAR AGENDA

1.

MANAGEMENT UPDATE

1.1.

Presentation and discussion on an update of the 2012 Street Improvement Program.

(Attachment)

(Attachment)

Capital Improvement, Sam Rodriguez, (915) 212-0065

ADJOURN

NOTICE TO THE PUBLIC:

Sign Language interpreters are provided for regular City Council meetings. Copies of this Agenda will be provided in Braille, large print, or audiotape upon requests made a minimum of 48 hours prior to the meeting.

ALL REGULAR CITY COUNCIL AGENDAS ARE PLACED ON THE INTERNET ON THURSDAY PRIOR TO THE MEETING AT THE ADDRESS BELOW:

http://www.elpasotexas.gov/