City Council

Oscar Leeser

Peter Svarzbein, District 1

Mayor

Jim Tolbert, District 2

Emma Acosta, District 3

Carl L. Robinson, District 4

Tommy Gonzalez

Michiel R. Noe, District 5

City Manager

Claudia Ordaz, District 6

Lily Limón, District 7

Cortney Carlisle Niland, District 8

May 31, 2016

COUNCIL CHAMBERS, CITY HALL

8:00 AM

ROLL CALL

INVOCATION BY RABBI LEVI GREENBERG

PLEDGE OF ALLEGIANCE

Eastwood Knolls International School

Sofia Rochin

Alyssa Ocon

Brisa Gutierrez

Alan Booher

NOTICE TO THE PUBLIC

All matters listed under the CONSENT AGENDA, including those on the Addition to the Agenda, will be considered by City Council to be routine and will be enacted by one motion unless separate discussion is requested by Council Members. Prior to the vote, members of the audience may ask questions regarding items on the consent agenda. When the vote has been taken, if an item has not been called out for separate discussion, the item has been approved. Council may, however, reconsider any item at any time during the meeting. The wording of all agenda items shall appear in the minutes of this meeting of the City Council as posted, unless otherwise revised by this or other motion of Council, without the necessity of the City Clerk reading the wording of each item into the record.

CONSENT AGENDA - APPROVAL OF MINUTES:

1.

Goal 6: Set the Standard for Sound Governance and Fiscal Management

1.1.

Approval of Minutes for the Regular City Council Meetings of May 17, 2016 and May 24, 2016.

Municipal Clerk, Richarda Duffy Momsen, (915) 212-0049

(Attachment)

(Attachment)

CONSENT AGENDA - REQUEST TO EXCUSE ABSENT CITY COUNCIL MEMBERS:

2.

REQUEST TO EXCUSE ABSENT CITY COUNCIL MEMBERS:

2.1.

Mayor Oscar Leeser request to excuse his absence from the Regular City Council Meeting of May 31, 2016.

2.2.

Representative Cortney Niland request to excuse her absence from the Regular City Council Meeting of May 24, 2016.

ACTION ON THE FOLLOWING RESOLUTIONS

CONSENT AGENDA - RESOLUTIONS:

3.

Goal 1: Create an Environment Conducive to Strong, Sustainable Economic Development

3.1.

A Resolution nominating Federal-Mogul Powertrain, LLC as an Enterprise Project to the Office of the Governor of Economic Development and Tourism through the Economic Development Bank as an Enterprise Zone Project.

All Districts

Economic and International Development, Cary Westin, (915) 212-1614

Economic and International Development, Eduardo Garcia, (915) 212-1570

(Attachment)

3.2.

A Resolution that the City Manager be authorized to execute a Resolution nominating Helen of Troy L.P. as an Enterprise Project to the Office of the Governor of Economic Development and Tourism through the Economic Development Bank as an Enterprise Zone Project.

All Districts

Economic and International Development, Cary Westin, (915) 212-1614

Economic and International Development, Eduardo Garcia, (915) 212-1570

(Attachment)

3.3.

A Resolution that the City Manager be authorized to sign Consent to Assignment of Contract No. 2012-143R Air Service Development Consulting Services form InterVISTAS Consulting, LLC, a Delaware limited liability company to InterVISTAS Consulting, Inc.

Department:                  El Paso International Airport

District(s):                      All

All Districts

Purchasing & Strategic Sourcing, Bruce D. Collins, (915) 212-1181       

El Paso International Airport, Monica Lombrana, (915) 780-4793

(Attachment)

4.

Goal 2: Set the Standard for a Safe and Secure City

4.1.

A Resolution that the City Council adopts the Fire Department Ambulance Billing and Collection Policy, as recommended by the Financial Audit and Oversight Committee.

All Districts

Fire, Samuel Peña, (915) 485-5605

(Attachment)

4.2.

A Resolution that the Purchasing & Strategic Sourcing Director is authorized to notify Total Cleaning Services, that the City is terminating Contract No. 2015-1159 - Fire Facilities (4 Buildings ) and NW Corral for default effective May 31, 2016, pursuant to the provisions and requirements of Section C, Paragraph 8B of the Contract Clauses, due to contractor’s failure to provide the required performance bonds.

All Districts

Purchasing & Strategic Sourcing, Bruce D. Collins, (915) 212-1181

Streets & Maintenance, Ted Marquez, (915) 212-7115

(Attachment)

4.3.

A Resolution that the City Manager be authorized to sign an Amendment to Contract No. 2010-181R (Transport Medical Billing, Collections & ePCR Services) with Advanced Data Processing, Inc. dba Intermedix, to extend the term for an additional 120 days, ending on September 28, 2016, for an amount not to exceed $360,000.00.

Department:  Fire

Districts(s):   All

All Districts

Purchasing & Strategic Sourcing, Bruce D. Collins, (915) 212-1181       

El Paso Fire Department, Chief Samuel Peña, (915) 485-5610

(Attachment)

5.

Goal 3: Promote the Visual Image of El Paso

5.1.

A Resolution that the City Manager be authorized to sign the First Amendment to the Developer Participation Agreement between the City of El Paso and Ranchos Real VIII, LTD. executed on September 13, 2011 in order to allow the developer to pay to the city the value of the construction cost of the improvements in lieu of construction of the improvements.

District 1

Planning & Inspections, Larry F. Nichols, (915) 212-1550

Planning & Inspections, Raul Garcia, (915) 212-1643

(Attachment)

6.

Goal 4: Enhance El Paso’s Quality of Life through Recreational, Cultural and Educational Environments

6.1.

A Resolution that the Purchasing & Strategic Sourcing Director is authorized to notify Steven P. Chapel d/b/a Ace Government Services, LLC., that the City is terminating Contract No. 2016-377 General Cleaning – Parks and Recreation Facilities (Rebid) for default effective May 31, 2016, pursuant to the provisions and requirements of Section C, Paragraph 8B of the Contract Clauses, due to contractor’s failure to provide the required performance bonds.

Department:                 Parks and Recreation

Districts(s):                   All

All Districts

Purchasing & Strategic Sourcing, Bruce D. Collins, (915) 212-1181

Parks & Recreation, Tracy Novak, (915) 212-1708

(Attachment)

7.

Goal 6: Set the Standard for Sound Governance and Fiscal Management

7.1.

That the City finds that Chicken Ranch Road, J.V. showed a good cause to extend the deadline to apply for a refund of the overpayment of the 2012 taxes and the tax refund in the amount of $65.35 is approved.

All Districts

Tax Office, Maria O. Pasillas, (915) 212-1737

(Attachment)

7.2.

That the City finds that Chicken Ranch Road, J.V. showed a good cause to extend the deadline to apply for a refund of the overpayment of the 2012 taxes and the tax refund in the amount of $65.52 is approved.

All Districts

Tax Office, Maria O. Pasillas, (915) 212-1737

(Attachment)

7.3.

That the City finds that GBRZ Properties showed a good cause to extend the deadline to apply for a refund of the overpayment of the 2012 taxes and the tax refund in the amount of $58.11 is approved.

All Districts

Tax Office, Maria O. Pasillas, (915) 212-1737

(Attachment)

7.4.

That the City finds that Insurance Auto Auctions Corp showed a good cause to extend the deadline to apply for a refund of the overpayment of the 2012 taxes and the tax refund in the amount of $42.33 is approved.

All Districts

Tax Office, Maria O. Pasillas, (915) 212-1737

(Attachment)

7.5.

That the City finds that Bank of America showed a good cause to extend the deadline to apply for a refund of the overpayment of the 2011 taxes and the tax refund in the amount of $3,455.53 is approved.

All Districts

Tax Office, Maria O. Pasillas, (915) 212-1737

(Attachment)

7.6.

That the City finds that Bank of America showed a good cause to extend the deadline to apply for a refund of the overpayment of the 2012 taxes and the tax refund in the amount of $3,451.77 is approved.

All Districts

Tax Office, Maria O. Pasillas, (915) 212-1737

(Attachment)

7.7.

That the City finds that Manuel M. and Toyoko S. Leos showed a good cause to extend the deadline to apply for a refund of the overpayment of the 2011 taxes and the tax refund in the amount of $10.00 is approved.

All Districts

Tax Office, Maria O. Pasillas, (915) 212-1737

(Attachment)

8.

Goal 7: Enhance and Sustain El Paso’s Infrastructure Network

8.1.

A Resolution that City Council approves a deductive Construction Change Order in the amount of Four Hundred Sixty Two Thousand Eight Hundred Fifty and 31/100 Dollars ($462,850.31) to Jordan Foster Construction, LLC. due to the savings created by field adjustments due to site conditions for the Reconstruction of Runway 8L-26R, Taxiway U & V and Construction of New Parallel Taxiway & Connectors, Solicitation No 2014-523. The new contract sum, including this deductive construction change order is Sixteen Million Four Hundred Sixty Seven Thousand Seven Hundred Ninety-Two and 18/00 ($16,467,792.18).  Funding Source:  Airport Improvement Program

District 3

Capital Improvement, Monica Lombrana, (915) 212-1831

(Attachment)

CONSENT AGENDA - BOARD RE-APPOINTMENTS:

9.

Goal 7: Enhance and Sustain El Paso’s Infrastructure Network

9.1.

Ruben Chavez to the Bicycle Advisory Committee by Representative Emma Acosta, District 3.

Representative Emma Acosta, (915) 212-0003

(Attachment)

9.2.

Joe Rosales to the Capital Improvements Advisory Committee by Representative Emma Acosta, District 3.

Representative Emma Acosta, (915) 212-0003

(Attachment)

10.

Goal 8: Nurture and Promote a Healthy, Sustainable Community

10.1.

Carol Trujillo to the Community Development Steering Committee by Representative Emma Acosta, District 3.

Representative Emma Acosta, (915) 212-0003

(Attachment)

10.2.

Suzanne Todd to the Community Development Steering Committee by Representative Cortney Niland, District 8.

Representative Cortney Niland, (915) 212-0008

(Attachment)

CONSENT AGENDA - BOARD APPOINTMENTS:

11.

Goal 3: Promote the Visual Image of El Paso

11.1.

Robert Geyer to the Open Space Advisory Board by Representative Claudia Ordaz, District 6.

Representative Claudia Ordaz, (915) 212-0006

(Attachment)

12.

Goal 6: Set the Standard for Sound Governance and Fiscal Management

12.1.

Jacob Barde to the Civil Service Commission by Representative Claudia Ordaz, District 6.

Representative Claudia Ordaz, (915) 212-0006

(Attachment)

13.

Goal 8: Nurture and Promote a Healthy, Sustainable Community

13.1.

Fareed Issa Khlayel to the Regional Renewable Energy Advisory Council by Representative Claudia Ordaz, District 6.

Representative Claudia Ordaz, (915) 212-0006

(Attachment)

13.2.

Shelby Diego Ruff to the Regional Renewable Energy Advisory Council by Representative Emma Acosta, District 3.

Representative Emma Acosta , (915) 212-0003

(Attachment)

CONSENT AGENDA - APPLICATIONS FOR TAX REFUNDS:

14.

Goal 6: Set the Standard for Sound Governance and Fiscal Management

14.1.

That the tax refunds listed on the attachment posted with this agenda be approved.  (See Attachment A)

All Districts

Tax Office, Maria O. Pasillas, (915) 212-1737

(Attachment)

CONSENT AGENDA - NOTICE FOR NOTATION:

15.

Goal 4: Enhance El Paso’s Quality of Life through Recreational, Cultural and Educational Environments

15.1.

Accept the donation of $500.00 from Jobe Materials for District 8 “Movies in the Park”.

Representative Cortney Niland, (915) 212-0008

15.2.

Accept  the donation of $500.00 from AEG LLC Mechanical Engineers for District 8 “Movies in the Park”.

Representative Cortney Niland, (915) 212-0008

15.3.

Accept the donation of $500.00 from Tenet Health for District 7 Summer Fun Programs.

Representative Lily Limón, (915) 212-0007

CONSENT AGENDA - REQUESTS TO ISSUE PURCHASE ORDERS:

16.

Goal 4: Enhance El Paso’s Quality of Life through Recreational, Cultural and Educational Environments

16.1.

Request that the Director of Purchasing & Strategic Sourcing be authorized to issue a Purchase Order to Ace Government Services, LLC referencing Contract 2015-863 Janitorial Service – Library.  This will be a change order to increase the contract by $183,503.69 for a total amount not to exceed $1,038,838.01. The performance period will be June 22, 2016 thru September 22, 2016.  

Department:                            Parks and Recreation

Award to:                                 Ace Government Services LLC                                            

Total Estimated Amount:        $183,503.69 (90 days)

Account No.:                           451-51230-522060-1000-P5106

                                                451-51260-522060-1000-P5110

                                                451-51260-522060-1000-P5111

                                                451-51270-522060-1000-P5114

                                                451-51280-522060-1000-P5116

Funding Source:                     General Fund – Maintenance Service Contract

                                                 – Janitorial Services

District(s):                                All

All Districts

Purchasing & Strategic Sourcing, Bruce D. Collins, (915) 212-1181       

Parks and Recreation, Tracy A. Novak, (915) 212-1708

(Attachment)

17.

Goal 6: Set the Standard for Sound Governance and Fiscal Management

17.1.

Request that the Director of Purchasing & Strategic Sourcing be authorized to exercise the City’s option to extend current Contract 2013-164 Building Electrical Supplies & Related Products for one (1) additional year pursuant to the provisions of an award approved by the City Council on July 30, 2013. The extended contract period will be from July 30, 2016 to July 29, 2017.

Department:                                        Streets & Maintenance  

Award to:                                 Border States Industries, Inc. /  Border States

                                                Electrical Supply

                                                El Paso, TX

Option:                                    One Year

Annual Estimated Amount:     $180,000.00

Total Estimated Amount:        $180,000.00 (1 year)

Account No.:                           532 – 31040 – 522260 – 1000 – P3120

Funding Source:                     General Fund – Building/Facilities Maintenance

District(s):                                All

This is a Low Bid, supplies contract.

All Districts

Purchasing & Strategic Sourcing, Bruce D. Collins, (915) 212-1181

Streets & Maintenance, Ted Marquez, (915)-212-7015

(Attachment)

18.

Goal 7: Enhance and Sustain El Paso’s Infrastructure Network

18.1.

Request that the Director of Purchasing & Strategic Sourcing be authorized to exercise the City’s option to extend current Contract 2014-086 Barricade Rental Service with Contractor’s Barricade Service, Inc. for two (2) additional years pursuant to the provisions of an award approved by the City Council on January 14, 2014. The extended contract period will be from May 31, 2016 to May 30, 2018.

Department:                             Streets & Maintenance  

Award to:                                 Contractor’s Barricade Service, Inc.

                                                 El Paso, TX

Option:                                     Two Years

Annual Estimated Amount:      $75,000.00

Total Estimated Amount:         $150,000.00 (2 years)

Account No.:                            532 – 32120 – 524110 – 1000 – P3210

Funding Source:                      General Fund – Leases         

District(s):                                All

This is a Low Bid, services Contract.

All Districts

Purchasing & Strategic Sourcing, Bruce D. Collins, (915) 212-1181

Streets & Maintenance, Ted Marquez, (915) 212-1189

(Attachment)

18.2.

Request that the Director of Purchasing & Strategic Sourcing be authorized to exercise the City’s option to extend current Contract 2014-328 Speed Cushions for two (2) additional years pursuant to the provisions of an award approved by the City Council on July 8, 2014.  The extended contract period will be from May 31, 2016 to May 30, 2018.

Department:                           Streets & Maintenance

Award to:                                Traffic Logix Corp.

                                               Spring Valley, NY

Option:                                    Two (2) years

Annual Estimated Amount:    $91,665.00

Total Estimated Amount:       $183,330.00 (2 years)

Account No.:                          190 – 28900 – 580270 – 4740

                                               PCP13ST006Y3

Funding Source:                     CIP FUND

District(s):                               All

This is a Low bid, unit price contract.

All Districts

Purchasing & Strategic Sourcing, Bruce D. Collins, (915) 212-1181

Streets & Maintenance, Ted Marquez, (915) 212-1189

(Attachment)

CONSENT AGENDA - BEST VALUE PROCUREMENTS:

19.

Goal 1: Create an Environment Conducive to Strong, Sustainable Economic Development

19.1.

The award of Solicitation No. 2016-589 (Janitorial Services) to Ace Government Services LLC for an initial one (1) year term estimated amount of $129,038.40.  

Department:                           International Bridges

Vendor:                                   Ace Government Service LLC

                                               El Paso, Texas

Item(s):                                   All

Annual Estimated Amount:    $129,038.40

Total Estimated Award:          $129,038.40 (1 year)  

Account No:                           522120-564-3300-64830 to 64860-P6401

                                               to P6410

Funding Source:                     International Bridges Operations

Districts:                                 6 & 8   

This is a Best Value, service contract.

The Purchasing & Strategic Sourcing and International Bridges Departments recommend that the contract be awarded to Ace Government Services, LLC the vendor offering the best value bid.

Districts 6 & 8

Purchasing & Strategic Sourcing, Bruce D. Collins, (915) 212-1181

International Bridges Department, Mathew McElroy, (915) 533-7428

(Attachment)

20.

Goal 3: Promote the Visual Image of El Paso

20.1.

The award of Solicitation No. 2016-597 Grounds Maintenance for City Medians to MG Evergreen LLC. for an initial (3) year term estimated award of $189,780.00. The award is to include a two (2) year optional amount of $126,520.00 for a total five (5) year award of $316,300.00.The period of performance is from May 31, 2016 through May 30, 2019.

Department:                                  Parks and Recreation

Award to:                                      MG Evergreen LLC.

                                                      El Paso, TX

Item(s):                                         All

Initial Term:                                   3 years

Option to Extend:                          2 years

Annual Estimated Award:             $63,260.00

Initial Term Estimated Award:      $189,780.00 (3 years)

Total Estimated Award:                $316,300.00 (5 Years)

Account No.:                                 451-51295-522210-2305-P5119

Funding Source:                           Environmental Fund

District(s):                                     All

This is a Best Value, service contract.

The Purchasing & Strategic Sourcing Department and Parks and Recreation Department recommend award to MG Evergreen LLC., the bidder offering the best value bid.

The Purchasing & Strategic Sourcing Department and Parks and Recreation Department recommend Jakinsky International Inc. be deemed non-responsive, due to an error in their bid.

All Districts

Purchasing & Strategic Sourcing, Bruce D. Collins, (915) 212-1181

Parks & Recreation Director, Tracy A, Novak, (915) 212-1708

(Attachment)

20.2.

Request rejection of all bids received for Solicitation No. 2016-638 Deep Cleaning Services – Parks and Recreation Facilities as recommended by the Purchasing & Strategic Sourcing Department and Parks and Recreation, due to no funding availability.

Department:                      Parks and Recreation

Districts(s):                        All

All Districts

Purchasing & Strategic Sourcing, Bruce D. Collins, (915) 212-1181

Parks & Recreation, Tracy Novak, (915) 212-1708

(Attachment)

21.

Goal 6: Set the Standard for Sound Governance and Fiscal Management

21.1.

The award of Solicitation No. 2016-515 (Janitorial Services Museum of History, Museum of Archaeology and El Paso Museum of Art) to Eagle Janitorial Service for an initial (1) year term estimated amount of $132,131.16   

Department:                              Museums and Cultural Affairs

Vendor:                                      Eagle Janitorial Service

                                                  El Paso, Texas

Item(s):                                      All

Annual Estimated Amount:       $132,131.16

Total Estimated Award:             $132,131.16 (1 year)

Account No.:                             454-1000-54000-552120

Funding Source:                        Art General Fund

Districts:                                    All

This is a Best Value, service contract.

The Purchasing & Strategic Sourcing Department and Museums and Cultural Affairs Departments recommend that the contract be awarded to Eagle Janitorial Service, the vendor offering the best value bid. 

The Purchasing & Strategic Sourcing and Museums and Cultural Affairs Departments recommend that Star-Clean, LLC (Level 1) and Total Cleaning Services (Level 2) be deemed non-responsible because they have both been terminated for default.

All Districts

Purchasing & Strategic Sourcing, Bruce D. Collins, (915) 212-1181

Museums and Cultural Affairs, Tracey Jerome, (915) 212-1783

(Attachment)

CONSENT AGENDA - BIDS:

22.

Goal 2: Set the Standard for a Safe and Secure City

22.1.

Request rejection the sole bid received for Solicitation No. 2016-781 (Mailing Services) as recommended by the Purchasing & Strategic Sourcing Department and Municipal Clerk and Courts Department due to the failure to include the necessary cost of postage included in the services.

Districts:                            All

All Districts

Purchasing & Strategic Sourcing, Bruce D. Collins, (915) 212-1181

International Bridges Department, Mathew McElroy, (915) 533-7428

(Attachment)

MAYOR’S PROCLAMATIONS

1.

Wise Latina Summit Day

RECOGNITIONS

St. Mark’s Middle School

10th Neighborhood Leadership Academy

8:00 A.M. – 8:30 A.M. CALL TO THE PUBLIC – PUBLIC COMMENT

This time is reserved for members of the public who would like to address the City Council on items that are not on the City Council Agenda.

A sign-up form is available on line at http:/www2.elpasotexas.gov/municipal-clerk/signup_form.asp for those who wish to sign up in advance of the meeting date and a sign-up form is available outside the City Council Chambers at the City Clerk table for those who wish to sign up on the day of the meeting.

REGULAR AGENDA - FIRST READING OF ORDINANCES

INTRODUCTION OF ORDINANCES PURSUANT TO SECTION 3.9 OF THE EL PASO CITY CHARTER:

Public comment typically is not taken during the first reading of ordinances. Public comments are invited at the date of the scheduled public hearing. Public Hearings will be held as part of the regular City Council meeting that begins at approximately 8:00 a.m. All interested persons present shall have an opportunity to be heard at that time. After the public hearings, Council may also delay taking action on Ordinances; no requirement is made by Section 3.9B of the El Paso City Charter to publish any further notice. Copies of all Ordinances are available for review in the City Clerk’s office, 300 N. Campbell, Monday through Thursday, 7:00 a.m. to 6:00 p.m.

23.

Goal 3: Promote the Visual Image of El Paso:

23.1.

An Ordinance amending Title 20 (Zoning), Chapter 20.02 (Definitions) to revise the definition of the Natural Open Space Zoning District and to add additional definitions; Chapter 20.06 (Zoning Districts and Map) to revise the purpose of the Natural Open Space Zoning District; Chapter 20.08 (Permissible Uses) to revise the Table of Permissible Uses for the Natural Open Space Zoning District; Chapter 20.10 (Supplemental Use Regulations) to clarify and add supplemental use regulations; Chapter 20.16 (Screening and Fencing) to modify screening and fencing standards; Chapter 20.18 (Sign Regulations) to add signage standards for Natural Open Space Districts of the El Paso City Code. The penalty is as provided for in Chapter 20.24 of the El Paso City Code.

All Districts

Planning & Inspections, Larry F. Nichols, (915) 212-1550

Planning & Inspections, Alex Hoffman, (915) 212-1566

(Attachment)

PUBLIC HEARING WILL BE HELD ON JUNE 28, 2016

23.2.

An Ordinance granting Special Permit No. PZST16-00007, to allow for infill development with a 34 percent parking reduction, and rear/side setback reduction on the property described as Lots 11 through 16, inclusive, Block 17, Supplemental Map No. 1 of East El Paso, 2921 Alameda Ave., City of El Paso, El Paso County, Texas, Pursuant to Section 20.10.280 Infill Development of the El Paso City Code.  The penalty being as provided for in Chapter 20.24 of the El Paso City Code. Subject Property: 2921 Alameda Ave. Property Owner: E.P. Marcus Investments, L.P. PZST16-00007

District 8

Planning and Inspections, Larry Nichols, (915) 212-1550

Planning and Inspections, Adriana Martinez, (915) 212-1611

(Attachment)

PUBLIC HEARING WILL BE HELD ON JUNE 28, 2016

23.3.

An Ordinance granting Special Permit No. PZST16-00004, to allow for infill development with a reduction in side yard setback, parking reduction, and density bonus on the property described as the north 130 feet of Lot 27, Block 5, Stiles Gardens, 409 Bucher, City of El Paso, El Paso County, Texas, pursuant to Section 20.10.280 Infill Development of the El Paso City Code.  The penalty being as provided in Chapter 20.24 of the El Paso City Code. Subject Property: 409 Bucher. Property Owner: Maria A. Chavez De Goytia. PZST16-00004

District 3

Planning and Inspections, Larry F. Nichols, (915) 212-1550

Planning and Inspections, Jeff Howell, (915) 212-1607

(Attachment)

PUBLIC HEARING WILL BE HELD ON JUNE 28, 2016

23.4.

An Ordinance vacating a .0029 acre public utility easement legally described as a portion of Lot 14, Block 389, Tierra del Este Unit Sixty Nine, City of El Paso, El Paso County, Texas.  Subject Property: East of Zaragoza South of Edgemere. Property Owner: Juan Garcia  SUET16-00001

District 5

Planning & Inspections, Larry F. Nichols, (915) 212-1550

Planning & Inspections, Joaquin Rodriguez, (915) 212-1608

(Attachment)

PUBLIC HEARING WILL BE HELD ON JUNE 14, 2016

23.5.

An Ordinance granting Special Permit No. PZST15-00034, to permit a Group Residential Facility on the property described as Tract 3B1, Block 42, Ysleta Grant, 216 Emma Way, City of El Paso, El Paso County, Texas, Pursuant to Section 20.10.265 Group Residential Facilities of the El Paso City Code. The penalty being as provided for in Chapter 20.24 of the El Paso City Code. Subject Property: 216 Emma Way. Property Owner: Bertha Patricia Solis. PZST15-00034

District 6

Planning & Inspections, Larry F. Nichols, (915) 212-1550

Planning & Inspections, Andrew Salloum, (915) 212-1613

(Attachment)

PUBLIC HEARING WILL BE HELD ON JUNE 28, 2016

23.6.

An Ordinance amending Title 12 (Vehicles and Traffic), Chapter 12.56 (Parking Meters), Section 12.56.020 (Installation), Subsection F, to add an exception to the regular hours of parking meters fees on a portion of North Coldwell St.; the penalty being as provided in Chapters 12.84 (Violation - Penalty) and 12.85 (Parking Violations) of the El Paso City Code.

District 8

Planning & Inspections, Larry F. Nichols, (915) 212-1550

Streets & Maintenance, Ted Marquez, (915) 212-7015

(Attachment)

PUBLIC HEARING WILL BE HELD ON JUNE 14, 2016

REGULAR AGENDA – OTHER BIDS, CONTRACTS, PROCUREMENTS

24.

Goal 4: Enhance El Paso’s Quality of Life through Recreational, Cultural and Educational Environments

24.1.

Discussion and action on the award of Solicitation No. 2016-416R (Fiber Network Services) to AT&T Corporation, for an initial three (3) term in the estimated amount of $2,319,840.  The award is to include two (2) one year options in the amount of $1,546,560 for a total five (5) year award of $3,866,400.

Department:                             Information Technology

Vendor:                                    AT&T Corporation

                                                 Carol Stream, IL

Item(s):                                    All

Initial Term:                              3 years

Option to Extend:                     Two, one year options

Annual Estimated Award;        $    773,280.00

Initial Term Estimated Award: $ 2,319,840.00(3 years)

Total Estimated Award:           $ 3,866,400.00 (5 years)

Account No.:                            239-15090-1000-540000-P1506

Funding Source:                      General Fund (Telephone and Internet)

District(s):                                All

This is a Request for Proposal, service contract.

Additionally, it is requested that the City Attorney's Office review and that the City Manager be authorized to execute any related contract documents and agreements necessary to effectuate this award.

The Purchasing & Strategic Sourcing and Information Technology recommend award as indicated to AT&T Corporation, the highest ranked proposer based on evaluation factors established for this procurement.  In accordance with this award, the City Manager or designee is authorized to exercise future options if needed.

All Districts

Purchasing & Strategic Sourcing, Bruce D. Collins, (915) 212-1181

Information Technology, Enrique Martinez, (915) 212-1400

(Attachment)

25.

Goal 7: Enhance and Sustain El Paso’s Infrastructure Network

25.1.

Discussion and action that the City Manager be authorized to sign a revision to the “Design-Build Amendment”, for a project known as “Spray Parks-Phase 1 2016-268R”, to establish the Contract Sum with a Guaranteed Maximum Price of $1,812,163.66 for the Pavo Real Park, therefore establishing a total Guaranteed Maximum Price of $3,981,563.66 for the Spray Parks Phase 1 project, and to accept and incorporate the Design-Build Proposal for the Pavo Real Park into the Agreement which establishes the Contract Time, and the agreed upon design documents;  Funding Source:  2012 Quality of Life Bonds.

District 6

Capital Improvement, Monica Lombrana, (915) 212-1831

Parks and Recreation, Tracy Novak, (915) 212-0029

(Attachment)

25.2.

Discussion and action that the City Council approves a Change Order in the amount of One Hundred Nine Thousand Eighty Six and 35/100 Dollars ($109,086.35) for the increase to the cost of the work at the Sue Young, Grandview, and Hidden Valley parks by $109,086.35 for installation of up lighting, wind sensor and controller at Sue Young, Grandview, and Hidden Valley and a relocation and installation of a chain-link fence at the Grandview park. The change order amount is to be paid by the Contingency Funds and does not change the Guaranteed Maximum Price for the Project.  Funding Source:  40th Year CDBG

Districts 2,3 and 4

Capital Improvement, Monica Lombrana, (915) 212-1831

Parks and Recreation, Tracy Novak, (915) 212-0029

(Attachment)

26.

Goal 8: Nurture and Promote a Healthy, Sustainable Community

26.1.

Discussion and action that the City Manager be authorized to execute the Participating Provider Agreement by and between Superior HealthPlan, Inc. and the City of El Paso, which allows for the City of El Paso to recuperate fees for public health services through Superior HealthPlan, Inc., a Medicaid managed care organization.

All Districts

Public Health, Robert Resendes, (915) 212-6500

(Attachment)

REGULAR AGENDA – PUBLIC HEARINGS AND SECOND READING OF ORDINANCES

27.

Goal 2: Set the Standard for a Safe and Secure City

27.1.

An Ordinance amending Title 18 (Building & Construction), Chapter 18.18 (Outdoor Lighting Code), Article X (Other Exemptions), Section 18.18.330 (State and Federal Facilities) of the El Paso City Code, to add an exemption for the City owned facilities, the penalty is as provided for in Chapter 18.18.400 of the El Paso City Code.

All Districts

Planning and Inspections, Larry F. Nichols, (915) 212-1550

Planning and Inspections, Victor Morrison-Vega, (915) 212-1553

(Attachment)

27.2.

An Ordinance amending Title 18 (Building and Construction), Chapter 18.02 (Administrative Code), adding provisions for demolition permit, certificates of use, and conditional certificates of occupancy, adopting the 2015 International Building Code and adopting appropriate local amendments, the penalty being as provided in 18.02.111 of the El Paso City Code.

All Districts

Planning and Inspections, Larry F. Nichols, (915) 212-1550

Planning and Inspections, Victor Morrison-Vega, (915) 212-1553

(Attachment)

27.3.

An Ordinance amending Title 18 (Building and Construction), Chapter 18.08 (Building Code), adopting the 2015 International Building Code, and adopting appropriate local amendments, the penalty being as provided in 18.02.111 of the El Paso City Code.

All Districts

Planning & Inspections, Larry F. Nichols, (915) 212-1550

Planning and Inspections, Victor Morrison-Vega, (915) 212-1553

(Attachment)

27.4.

An Ordinance amending Title 18 (Building and Construction), Chapter 18.10 (Residential Code), adopting the 2015 International Building Code, and adopting appropriate local amendments, the penalty being as provided in 18.02.111 of the El Paso City Code.

All Districts

Planning and Inspections, Larry F. Nichols, (915) 212-1550

Planning and Inspections, Victor Morrison-Vega, (915) 212-1553

(Attachment)

27.5.

An Ordinance amending Title 18 (Building and Construction), Chapter 18.12 (Mechanical Code), adopting the 2015 International Building Code, and adopting appropriate local amendments, the penalty being as provided in 18.02.111 of the El Paso City Code.

All Districts

Planning and Inspections, Larry F. Nichols, (915) 212-1550

Planning and Inspections, Victor Morrison-Vega, (915) 212-1553

(Attachment)

27.6.

An Ordinance amending Title 18 (Building and Construction), Chapter 18.16 (Electrical Code), adopting the 2014 National Electrical Code, and adopting appropriate local amendments, the penalty being as provided in 18.02.111 of the El Paso City Code.

All Districts

Planning and Inspections, Larry F. Nichols, (915) 212-1550

Planning and Inspections, Victor Morrison-Vega, (915) 212-1553

(Attachment)

27.7.

An Ordinance amending Title 18 (Building and Construction), Chapter 18.20 (Plumbing Code), adopting the 2015 International Building Code, and adopting appropriate local amendments, the penalty being as provided in 18.02.111 of the El Paso City Code.

All Districts

Planning and Inspections, Larry F. Nichols, (915) 212-1550

Planning and Inspections, Victor Morrison-Vega, (915) 212-1553

(Attachment)

27.8.

An Ordinance amending Title 18 (Building and Construction), Chapter 18.24 (Gas Code), adopting the 2015 International Building Code, and adopting appropriate local amendments, the penalty being as provided in 18.02.111 of the El Paso City Code.

All Districts

Planning and Inspections, Larry F. Nichols, (915) 212-1550

Planning and Inspections, Victor Morrison-Vega, (915) 212-1553

(Attachment)

27.9.

An Ordinance amending Title 18 (Building and Construction), Chapter 18.28 (Existing Building Code), adopting the 2015 International Building Code, and adopting appropriate local amendments, the penalty being as provided in 18.02.111 of the El Paso City Code.

All Districts

Planning and Inspections, Larry F. Nichols, (915) 212-1550

Planning and Inspections, Victor Morrison-Vega, (915) 212-1553

(Attachment)

27.10.

An Ordinance amending Title 18 (Building and Construction), Chapter 18.30 (Swimming Pool and Spa Code), adopting the 2015 International Building Code, and adopting appropriate local amendments, the penalty being as provided in 18.02.111 of the El Paso City Code.

All Districts

Planning and Inspections, Larry F. Nichols, (915) 212-1550

Planning and Inspections, Victor Morrison-Vega, (915) 212-1553

(Attachment)

27.11.

An Ordinance amending Title 18 (Building and Construction), Chapter 18.50 (Property Maintenance Code), adopting the 2015 International Building Code, and adopting appropriate local amendments, the penalty being as provided in 18.02.111 of the El Paso City Code.

All Districts

Planning and  Inspections, Larry F. Nichols, (915) 212-1550

Planning and Inspections, Victor Morrison-Vega, (915) 212-1553

(Attachment)

27.12.

An Ordinance amending Title 18 (Building and Construction), Chapter 18.70 (Energy Conservation Code), adopting the 2015 International Building Code, and adopting appropriate local amendments, the penalty being as provided in 18.02.111 of the El Paso City Code.

All Districts

Planning and Inspections, Larry F. Nichols, (915) 212-1550

Planning and Inspections, Victor Morrison-Vega, (915) 212-1553

(Attachment)

27.13.

An Ordinance amending Title 9 (Health and Safety), Chapter 9.52 (Fire Prevention Code) adopting the 2015 International Fire Code, the penalty being as provided in Section 9.52.030 of the City Code.

All Districts

Planning and Inspections, Larry F. Nichols, (915) 212-1550

Planning and Inspections, Victor Morrison-Vega, (915) 212-1553

(Attachment)

28.

Goal 3: Promote the Visual Image of El Paso

28.1.

An Ordinance releasing all conditions placed on property by Ordinance No. 8848 and 15972 which changed the zoning of a portion of Lot 3, Block 46, Sun Ridge Subdivision Unit 12, 2110 N. Zaragoza Road, City of El Paso, El Paso County, Texas. The penalty is as provided for in Chapter 20.24 of the El Paso City Code. Property Owner: 2109 Investments, LLC. PZCR16-00001

District 5

Planning & Inspections, Larry F. Nichols, (915) 212-1550

Planning & Inspections, Andrew Salloum, (915) 212-1613

(Attachment)

28.2.

An Ordinance changing the zoning of a portion of Tract 2, Coronado Place, 110 Coronado Road, City of El Paso, El Paso County, Texas from C-3 (Commercial) to R-MU (Residential-Mixed Use), approving a master zoning plan. The penalty is as provided for in Chapter 20.24 of the El Paso City Code. Subject Property: 110 Coronado Road. Property Owner: Alberto Loera. PZRZ15-00032

District 3

Planning and Inspections, Larry F. Nichols, (915) 212-1550

Planning and Inspections, Jeff Howell, (915) 212-1607

(Attachment)

28.3.

An Ordinance granting Special Permit No. PZST16-00002, to allow for a Ground-mounted 68’ Personal Wireless Service Facility on the property described as a portion of Lots 1 and 2, Block 109, Morningside Heights, 4801 Dyer Street, City of El Paso, El Paso County, Texas, Pursuant to Section 20.10.455 of the El Paso City Code. The penalty being as provided in Chapter 20.24 of the El Paso City Code. Subject Property: 4801 Dyer Street. Property Owner: Mohammed Farokhnia. PZST16-00002 [POSTPONED FROM 05-17-2016]

District 2

Planning and Inspections, Larry Nichols, (915) 212-1550

Planning and Inspections, Andrew Salloum, (915) 212-1613

(Attachment)

29.

Goal 7: Enhance and Sustain El Paso’s Infrastructure Network

29.1.

An Ordinance amending Title 12 (Vehicles and Traffic), Chapter 12.88 (Schedules), Section 12.88.150 (Schedule XIV - Speed Limits), Paragraph H (forty-five miles per hour) and Paragraph I (fifty miles per hour) of the El Paso City Code, to reduce the speed limit from 50 MPH to 45 MPH on portions of FM 659 (Zaragoza Rd.), the penalty being as provide in Chapter 1.08 (General Penalty) of the El Paso City Code.

Districts 6 and 7

Streets and Maintenance, Ted Marquez, (915) 212-7015

(Attachment)

REGULAR AGENDA - OTHER BUSINESS

30.

Goal 1: Create an Environment Conducive to Strong, Sustainable Economic Development

30.1.

Discussion and action to direct the City Manager to begin the process of creating an event pricing district using city-controlled parking meters and to make any changes necessary under the city code.

All Districts

International Bridges, Mathew McElroy, (915) 533-7428

International Bridges, David Coronado, (915) 533-7428

(Attachment)

30.2.

Discussion and action on a Resolution that Schedule C, attached to the FY 2016 Budget Resolution and effective September 1, 2015, shall be amended, effective May 31, 2016, as set forth in Attachment A, to authorize revised toll charges within a specified price range for southbound commercial truck traffic as authorized by Title 12 of the City Code, to establish a reduced toll charges program and to allow the International Bridges Department director to set said variable charges within the specified price range listed in Attachment A, based on the following nonexclusive factors: 1) southbound international bridge commercial truck traffic per hour per day, 2) southbound commercial truck traffic volume per lane on the international bridges, and, 3) southbound commercial truck volume at the Bridge of the Americas at all levels of variable price range; and That the City Council approve the collection of $1.00 from those toll charges listed in Attachment A which are set at or exceed $1.00, to be deposited in an account designated by the City Comptroller which account would be restricted to pay for services offered by U.S. Customs and Border Protection (“CBP”), for City ports of entry infrastructure improvements, traffic management and any other purpose to support the “Section 559 and 560” programs as approved by City Council.

All Districts

International Bridges, Mathew McElroy, (915) 533-7428

International Bridges, David Coronado, (915) 533-7428

(Attachment)

30.3.

Presentation and discussion by Project Arriba, Advanced Retraining and Redevelopment Initiative in Border Areas, Inc. (“Grantee”) on their mid-year report (September 1, 2015 – March 31, 2016) and the status of their fundraising activities. The presentation will also cover the use of grant funds and the Grantee’s progress with respect to the FY 2016 performance measures, as described under the reporting metrics in the Chapter 380 grant agreement.

District 3

Economic and International Development, Cary Westin, (915) 212-1614

(Attachment)

31.

Goal 3: Promote the Visual Image of El Paso

31.1.

Discussion and action on a request from Los Colegas, Inc., on behalf of River Oaks Properties, LTD for City Council to grant an exception from the prohibition of the sale of alcoholic beverages within three hundred feet of a school for the property located at 12430 Edgemere Bouelvard, Suites 205-207 and legally described as Lot 4, Block 11, El Dorado #11 Replat A, City of El Paso, El Paso County, Texas.

District 5

Planning & Inspections, Larry F. Nichols, (915) 212-1550

Planning & Inspections, Raul Garcia, (915) 212-1643

(Attachment)

32.

Goal 4: Enhance El Paso’s Quality of Life through Recreational, Cultural and Educational Environments

32.1.

Discussion and action to approve staff recommendation to amend the Park Restroom Policy, and direct staff to pursue permanent restroom options for downtown parks.

All Districts

Parks and Recreation, Tracy A. Novak, (915) 212-1708

(Attachment)

33.

Goal 6: Set the Standard for Sound Governance and Fiscal Management

33.1.

Presentation on Employee Compensation and Benefits:  Health Care FY 17.

All Districts

Human Resources, Linda Ball Thomas, (915) 212-1260

City Manager's Office, Dionne Mack, (915) 212-1070

(Attachment)

33.2.

Presentation and discussion on the Strategic Plan Goal Team Report for the following:

Goal 6 Team (Sound Governance and Fiscal Management)

City Manager’s Office, Nancy Bartlett, 915-212-1064

City Manager’s Office, Mark Sutter, 915-212-1063

Goal 5 Team (Transparent and Consistent Communication)

City Manager’s Office, Juliet Lozano, 915-212-1075

All Districts

City Manager's  Office, Nancy Bartlett, (915) 212-1064

(Attachment)

(Attachment)

34.

Goal 8: Nurture and Promote a Healthy, Sustainable Community

34.1.

Update on Animal Services progress.

All Districts

Animal Services, Kurt Fenstermacher, (915) 842-1050

(Attachment)

35.

MAYOR AND COUNCIL

35.1.

Financial Audit and Oversight Committee Report:

1.    For Notation Only:  Formal Report of the Financial Audit and Oversight Committee meeting held on April 25, 2016.

a.  Discussion of the FY15 Audit Results – Financial Audit and Grants Audit BY BKD CPAs.

•   Financial Audit:  A finding related to the City’s year-end closing procedures which were not adequately performed.  Resulted in initial errors in year-end balances and required several audit adjustments and delayed the audit issuance.

•   Grants Audit:  Of the 8 housing projects selected for review by BKD, the City did not verify eligibility information for 3 housing projects within the past fiscal year.  In addition, the City did not maintain and was unable to provide the tenant application files for one housing project, and therefore BKD was unable to verify the tenants’ eligibly and rent being charged to the tenant.

•   Grants Audit:  Of the nine housing project selected for testing by BKD, the City did not perform inspections of units as required on four housing projects during fiscal year 2015.

b.  Discussion on Pension Funds

c.  Discussion & update on 2% for the Arts Allocation

d.  Discussion & Update on the Streets Light Installation on Country Club Road

e.  Discussion on Audit Plan Updates

f.  Discussion on Client Surveys

Representative Cortney Niland, (915) 212-0008

(Attachment)

35.2.

Discussion on Operation Border Friendship report from the city regarding the visit of Pope Francis to the region.

Representative Lily Limón, (915) 212-1007

(Attachment)

REGULAR AGENDA - OTHER BUSINESS

36.

Goal 6: Set the Standard for Sound Governance and Fiscal Management

36.1.

Discussion and action on a Resolution for the City of El Paso to accept control, jurisdiction and maintenance of Old Pueblo Rd. from the Texas Department of Transportation pursuant to the Municipal Maintenance Agreement entered into on March 21, 2006.

All Districts

City Attorney’s Office, Sylvia Borunda Firth, (915) 212-0033

(Attachment)

EXECUTIVE SESSION

The City Council of the City of El Paso may retire into EXECUTIVE SESSION pursuant to Section 3.5A of the El Paso City Charter and the Texas Government Code, Chapter 551, Subchapter D, to discuss any of the following: (The items listed below are matters of the sort routinely discussed in Executive Session, but the City Council of the City of El Paso may move to Executive Session any of the items on this agenda, consistent with the terms of the Open Meetings Act and the Rules of City Council.) The City Council will return to open session to take any final action and may also, at any time during the meeting, bring forward any of the following items for public discussion, as appropriate.

Goal 6: Set the Standard for Sound Governance and Fiscal Management

EX1.

Ethics complaint filed by James Tolbert regarding Tommy Gonzalez (551.071)

City Attorney's Office, Sylvia Borunda Firth, (915) 212-0033

EX2.

Delma Armendariz; D/L: 03/03/16; Matter No. 16-1036-526 (551.071)

City Attorney's Office, Laura P. Gordon, (915) 212-0033

EX3.

JNC Land Co., Inc. v. The City of El Paso, Texas; Our Matter No. 11-1004-109 (551.071)

City Attorney's Office, Laura P. Gordon, (915) 212-0033

EX4.

Negotiations with El Paso Children's Museum Foundation (551.071 and 551.072)

City Attorney's Office, Sylvia Borunda Firth, (915) 212-0033